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PDFs by Industry: Using PDFs in Government and Legal

Government departments and legal agencies are constantly looking for new ways to improve the efficiency of creating and editing documents to provide to the public as well as share with clients. 
  With the constant risk of cyber-attacks, and the advancements that technology brings to the workplace, any document can be exposed and made vulnerable. Important government documents can be easily altered and changed according to the need of the hacker if they are not distributed in a proper and secured format. 
  For an electronic document to be admissible in court, it has to be created in a file format that cannot be altered without an electronic footprint. PDF files can provide this. They can manage to meet all legal requirements and can also be accepted in court. 
  For the protection and safety of official documentation, the government and legal sectors are now moving towards using solely PDFs as a means of communication with each other as well as the public. However, safety is not the only reason to choose PDFs. In fact, it is beneficial to use the PDF format for several reasons. 
  Here’s why: 
  PDF files are accessible    When creating a document for the government, the government agency or any company that does business with the government, you need to ensure that the documents they create meet all accessibility guidelines for people who have disabilities. 
  All PDF software contains tools that allow users to check for any accessibility issues that someone may encounter and even helps to fix them. As a result, the final PDF is accessible to almost anyone. 
  PDF files are interactive    Government documents can also require multimedia files such as audio and video clips. Even legal documents need proof of evidence that may be present on tape; for this reason, using a PDF software is usually a better choice. A PDF format allows you to add these videos and audios and it also helps to provide fillable forms that can help collect responses from people. 
  Word documents, on the other hand, need to be filled by first being printed out, then signed and then scanned and sent back to you which is a big hassle for all parties involved. 
  PDF format is universal    When creating documents using Word, anyone who receives your file must have the same software, to open it as well as the same fonts. If they don’t, then they will convert the file which can affect the document formatting, causing problems for both the receiver and the sender. 
  PDFs, on the other hand, have no such restrictions. You only have to create your document using a PDF software, and anyone will be able to open and read your document regardless of the device used. 
  PDF software is secure    When dealing with documents belonging to the government or the court, you need to make them incredibly secure so that no third party can gain access to these documents. A common word processor does allow you to password protect your documents and encrypt them, but that is all. Password protection isn’t all that effective in many cases, because there are ways to get around it. 
  With PDF format, you can set an open password restriction on a file and only permit authorized individuals to access it. You can also prevent people from editing or printing your file by encrypting the contents of your documents with a permissions password. 
  This software also allows you to redact sensitive information. 
  Bottom line 
  The top priority of both the government and the legal sector is to protect their data and to make sure that no changes occur; both of which can be achieved with PDFs. 
  By using tools like PDFelement, you can make use of all these tools to create more secure and accessible documents appropriate for both your clients and the public. 
  What are your thoughts? Let us know in the comments below! 
   
 

PDFelement

PDFelement

Tips on How to Reboot Your Brain

The week’s just started, and you know what that usually means - your brain is in need of a reboot! Read on for some handy tips on how to improve your productivity at work by clearing your head and keeping your brain functioning just right!
  Studies show that when you’re extremely stressed out and in desperate need of sleep, some of your skills start to slide. It’s difficult to fully comprehend your surroundings, and you tend to lose focus. Performing the simplest of tasks becomes a challenge in itself. Stress can disrupt the way your brain functions and can significantly slow you down. 
  To get back on track, you need to take a break and reboot your brain; however, this is often easier said than done. I mean you can’t exactly just decide to take a quick nap in your workplace. Your boss may not fully approve. So, how can one reboot their brain and energize their mind once again? 
  Here are some tips to help you feel less tired: 
  Adjust your schedule according to your energy levels
  Not everyone is a morning person. For a lot of people, waking up early is not that easy. It only seems logical that if you try to do your work at hours when your energy level is down, and you’re feeling sluggish, you probably won’t be very productive. The solution is simple: to reboot your brain, you need to reboot your schedule. Change your routine and do your most important tasks at a time when your energy levels are high, and you feel fresh. This way you’ll be able to complete the tough tasks to the best of your abilities. This means, if you are one of those non-morning people, spend your first bit at the office going through emails and relaxing with a cup of coffee – save the important tasks for later! 
  Sleep well     
  Naturally, you’re going to be less productive if you’re tired and if you haven’t slept well. People need a regular sleep cycle of 7 to 8 hours every night, so if you miss out on rest, you won’t be able to function fully. To reboot your brain, you can take a nap in a quiet, comfortable room if that option is available to you. Apart from that, if you readjust your sleeping schedule long-term, it will help in the long run with your productivity. 
  Take a mental break to eat and drink water
Working through lunch every day won’t actually improve the quality of your work, or your output for that matter. Instead, by the time the day ends, you’ll be tired and would still have loads of work to do. Not eating will make you less focused, and actually negatively affect your productivity. This is why you should go and take a mental break to eat out with your friends, even if it’s only for a short period of time. A 20-minute break isn’t going to hurt you; instead, you’ll be able to reboot your brain and re-focus your energies. Plus, don't forget to drink water - it enhances mental function and keeps everything in your body running smoothly. After nourishing yourself and taking a mental break to think about other topics and chat with friends, you’ll feel refreshed and will be ready to tackle your workload more efficiently. 
  Exercise 
  Exercising won't only help keep you fit, but it will also re-charge your brain. Exercise reduces stress and improves mental stamina. Your mind works better after exercise, probably due to the increased blood flow and oxygen to your brain. This allows you to focus better, improve your memory, and think more clearly, ensuring you can complete even the most challenging tasks at hand. This is why you should work out on a regular basis, or even just go for a morning stroll every day to get the blood pumping! 
  Of course, using digital tools to help simplify your work tasks doesn’t hurt either. That’s why it’s handy to use tools like PDFelement to take a load off your mind. Fill out that form more easily, sign documents quickly, or easily collaborate with others without having to use a ton of brain power. Try it out today! 
  Having any other tips for rebooting your brain? We’d love to hear about them in the comments! 
   
   
 

PDFelement

PDFelement

The More you Know – Equations for Form Calculation

Creating a fillable spreadsheet or invoice? Want to make sure that the person filling in the document doesn’t mess up the calculations? This is a good opportunity to use the calculation tools in PDFelement! You can easily set the text fields to calculate the sum, product, average, maximum, and minimum values.    After months of seeing requests on the forum for the option to subtract and divide on forms, subtraction and division for form calculation has now been added to PDFelement Windows in version 6.8.0!  Hooray!    Understandably, since these are new functions, there has been some confusion surrounding them. So, here is a quick guide on how to utilize the different form calculation tools: 
  The Basics:  Sum, Product, Average, Maximum, Minimum    These calculation functions that have always been part of PDFelement. The process is relatively simple and similar:    Step 1: Create or edit your forms under the “Form” tab. Make sure that the “Form Edit” button has been selected.     Step 2: Once you have laid out your text fields and are ready to set the calculations, double click or right-click on the text field where you would like to display the total amount. This will bring up the “Properties” menu.    Step 3: Select the “Calculate” tab in the properties menu. Select the second option and pick your method of calculation from the drop-down menu.    Step 4: Select all the boxes on the form that contribute to that final text box. Click “OK” and close the Properties menu. Your commands have now been saved.        To test: Select the “Close Form Editing” icon and fill in your form.    Sum sample:      New Form Calculation Operations: Subtraction and Division    The steps for using subtr action and division are like those above. Once you go into the Properties menu, and go into the “Calculate” tab, choose the third option – “simplified field notation” – at the bottom and manually input the calculation formula.        Tips:   Use “-“ for subtraction and “/” for division   When making your own simplified field notation, make sure that the names of the text boxes match completely, including spacing and capitalization. Otherwise, the software won’t register the box.  Some odd symbols may pop up when you use division (such as the example below), but don’t worry about this. Just continue to type in your numbers and the final total will appear once all the text fields have been filled. 
 
  This is how you can set up calculations in PDFelement for Windows. Any questions or tutorial requests? Comment below!    We also have an online forum where you can get your PDFelement questions answered. See you there! 

PDFelement

PDFelement

Improve Contract Management with PDFs

Learn how PDFs, along with changed processes and tools, can help you improve and update your contractual process! 
  Contracts are used by companies to manage performances, negotiations, modification or termination of contracts with different parties such as other companies, customers, distributors, contractors, vendors, or employees. 
  Any contract involves working closely with another person to reach mutual agreements and understanding on what is expected out of this contract. Generally, contract management involves 5 steps. Many companies follow these steps, but are stuck in the same old routine when the process could use an overhaul to improve the experience for everyone involved. 
  Here are the steps you should be taking, along with suggestions on how to improve each step through the use of a PDF tool like PDFelement:  
  Selecting the right contract template. 
It is important to choose a contract type that is the most suitable for your transaction. Different contract types include terms and conditions, letters of intent, letters of agreement, interagency agreements, leases, and more. Working off of a pre-made template is incredibly helpful in this step, because you aren’t just starting from scratch. PDFelement has many templates available to choose from, and other similar software programs usually do as well. It is also helpful to have assistance from a lawyer or legal expert when putting your contract together to ensure that it meets all necessary requirements. 
  Easily collecting the required information. 
All important documentation need to be assembled quickly so you have it beforehand to avoid any delays in the agreement. These documents may include paperwork and decisions such as payment schedule, budget plan, a proposal routing sheet, the scope of work required, etc. Again, tools like PDFelement help you collect this information quickly and easily with features that let you create and fill forms that can be easily sent to the person you are negotiating with over email. PDFelement’s data extraction feature also helps in this step. 
   Choosing the right negotiator.
It is usually the authority in power that acts as the negotiator. This official institution negotiates between the two contracting parties and ensures terms and conditions are acceptable for both. This negotiator consults all head department and offices before reaching any decision. The process could take up to several months depending on the complexity of the contract. 
  Reviewing the contract 
This process is carried out by any high entity or corporation that reviews all clauses andnature of the agreement. This body ensures that all rules and regulations, sponsor rules and the company’s policies are followed. All original documents need to be sent for this process. Again, with PDFelement, collaboration and annotation tools allow many people to review and comment on a contractual document, so that you are aware of sections that need to be changed or updated. 
  Signing the contract.
This is the final step in the contract management process. Once the contract has been evaluated and approved, both parties need to sign the contract agreeing to comply with the terms of this agreement. With the digital signature features, scanning tools, or printing to PDF functions provided by PDFelement, this process is easier than ever. Either party can scan their signature to appear in the document, or digitally sign the contract. They can even scan the document by hand and then scan and print it to PDF so it can easily be sent back electronically. As well, with the security tools available in PDFelement, both parties can encrypt the document with a password to ensure confidentiality.    With the right digital tools like PDFelement, as well as by re-thinking old processes, you can vastly improve your company’s contractual process, resulting in much more timely agreements, and greater efficiency overall for your business! 
  Have any other tips? Let us know in the comments! 
   
   
   
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PDFelement

PDFelement

PDF by Industry: Using PDFs for Finance and Banking

Due to the increasing advancements made in technology and software, devices have become more and more vulnerable to cyber-attacks. Sectors including finance, private businesses, and even education are no longer safe from cybercriminals.
  Bank records are of particular interest and importance to cybercriminals. These bank records provide you with the entire financial history of an individual, and both the amounts and descriptions can be changed for electronic payments by these hackers. 
  Deposits and balances can be altered and manipulated. This is one of the reasons that credit card and bank statements are often downloaded through the bank's website in PDF format instead of getting hard copies through the mail. This practice has now become increasingly common as banks across the globe are encouraged to go paperless. 
  The reason why the finance sector and banks are adamant on adopting PDF as their main format is because of the benefits it brings. Some advantages of PDF include: 
  • Document formatting is maintained 
  Many bankers face a common problem when sharing documents. When they send a document made in Microsoft Word or any other word processor, the formatting can change once it reaches the other person who is viewing it on a different device. This can cause confusion, and also can make you look unprofessional to a client. 
  However, with PDF format you can relax because this format presents your document exactly as you’ve originally formatted them. So, even if the receiver makes changes or additions to the document, the format will stay the same. PDF format is also great for sending documents that need to be printed out. 
  • PDF is universal across all operating systems 
  The PDF format is commonly used around the world, and due to this, it can be viewed and shared very easily, regardless of the device or operating system used. Whether you are sharing this format with someone in the same city as you or on the other side of the globe, PDF is the safest choice to use. 
  Banks have many international clients, which is why the PDF format can prove to be very useful for them when sharing bank statements with their clients on the other side of the world. Some formats require a specific program or have particular requirements in order for it to work properly. However, this is not the case with PDFs. These PDF files can work with any operating system whether it’s a PC or a Mac and it works even on newer mobile operating systems such as iOS and Android. 
  • Password protection 
  When you are working in the finance sector, you are bound to handle sensitive information belonging to customers and clients, such as their credit card number, social security number, address, name, etc. When sharing such sensitive information, the risk of being hacked by cybercriminals can be very strong, however, there is no need to worry when working with PDF files as they can be protected with a password. You can also redact sensitive information, blacking it out so that the data is kept safe. 
  As a result, these files can be kept away from prying eyes and help keep your clients' bank information and credit card statement well protected, which also improves your company reputation. 
  • Form Processing and Data Extraction 
  With programs like PDFelement, you can pull important data from PDF forms for easy analysis, risk assessment, and more. Use rules-based data extraction to analyze key points within each PDF document, or create a master template with classified form fields. This is great for creating client-facing application forms. 
  Plus, you can easily manage credit risk with the data gathered from the PDF forms you have on file. With one-click form creation, you can build forms easily from Microsoft office file types like Word. 
  By using PDFs, you no longer have to worry about your client not being able to view bank statements, or that the formatting of your PDF will not show up correctly. You also have less to worry about in terms of sensitive data being leaked or being unable to extract and analyze data. 
  To find out more about how PDFelement can help when it comes to working in Finance and Banking, visit our Finance and Banking page. 
  Have any other tips for how the PDF format is useful within the finance field? Let us know in the comments below! 
   
 

PDFelement

PDFelement

How New Digital Trends Put the Focus on the Customer

Undoubtedly, we are in a time where marketing is changing. Customers are exposed to various media outlets and gadgets, and they face a load of information daily. Plus, using digital tools, businesses are shifting away from a sole focus on revenue, to more of a focus on their customers, which is what actually keeps them afloat in the long run. 
That’s why it’s crucial for organizations to work on increasing the short and long-term loyalty of their customers. This will eventually escalate revenue, and make them stand out from other companies. 
  Many companies are now following this model. Over the last few years, focusing on the customers has appeared to be a marketer’s or a company’s top priority. Nowadays, the marketers are concentrating more on customer experience (CX) and the integral actions that help in delivering it. Personalization plays an important part, as the best establishments work hard to make customer experiences as captivating as they can with the incorporation of modern technology in the following ways: 
  1. Customer experience and financial results positively correlated.  Organizations that focus on maximizing customer satisfaction and comfort can most likely increase their revenue growth. Ideal customer experience is reliable, convenient, custom-made and pleasant. With the aim of delivering distinguished customer experience, companies engage their public through social media, online chats, and virtual reality by using artificial intelligence and improved payment technology. This is hugely beneficial, but can also pareal challenge  for companies as they are required to manage even more channels than before.   2. Virtual or Augmented Reality  Virtual/augmented reality is an artificial setting that is designed with software and made available to the customer. Virtual Reality plays a vital part in relating the in-store or online customer experience. It means that the customers can try before they purchase an item. For example, Ikea has launched a computer-generated idea in which the customer can put virtual furniture in their homes to see how everything will look.    3. Artificial Intelligence  Artificial intelligence (AI) is a technology that is transforming customer service all around the world. Artificial intelligence has become essential as data sizes are expanding and more real-time reactions are required. Artificial intelligence systematizes more tasks, which gives the digital groups ample time to concentrate on other jobs that need to be done. Artificial Intelligence has the skill to calculate the correct and accurate answer to a customer's question on any digital network whether it is an instant message, SMS, email chat, or social platform. This progression in technology will focus on customer experience more efficiently as it will add the human touch to it, but also make it less time-consuming.    4. Usage of Emojis in Digital Conversations  Digital conversations have largely left behind face-to-face interaction. Companies now use emojis to measure and calculate customer sentiment and feeling. Companies also measure and calculate sentiments by inserting text analytics in various digital networks, like chat or text. Analytical control panels are operated as the companies interact with the customers to find out the amount of emotion involved in certain discussions. The data derived from this will come in handy for identifying the preferences and trends that will allow them to enhance and improve customer experiences.    With these digital tools, as well as tools like PDFelement, it’s easy to put the customer first. PDFelement offers so many tools that makes your customer’s life easier – from easily fillable online forms, to OCR scanning capabilities, digital signatures, and security settings like password protection. Your customers will be able to easily communicate with you digitally to save time and money. 
  How does your business put the customer first? Let us know in the comments below! 
 

PDFelement

PDFelement

The More You Know: Setting up Collation - Windows

Today I’ll show you how to set up collation with PDFelement! If you’re scratching your heads wondering what on earth this word means, you’re not alone! It’s a bit embarrassing to admit, but I only found out about this term very recently when a user on the forum asked how she could do this on Windows. Honestly, this feature is harder to find than it should be on PDFelement, so I thought I’d do a quick tutorial!    Collation is useful when you need to do a print job involving multiple copies of the same multi-paged file. It will automatically group the pages together instead of printing page one twice, then page two twice, and so on. This means that the printed documents are batched in the right order and ready to use immediately instead of sorting through a big pile of paper to find them. Hopefully these images I’ve included from Formax Printing do a decent job of explaining the concept.       So how do you do this? After you’ve finished with the file you are working on and are ready to print, go into the File Tab on the top left.    Here, you will be able to set your preferences for multiple aspects of PDFelement. Since we are setting up collation, select “Print” from the left-hand side. This will bring up the page where you can set-up your printing preferences. Click on “Printer properties,” which can be located under the first drop-down menu below the large Print icon.      There should be a pop-up with two tabs. You can ignore that, and select “Advanced.”      Now comes the tricky part, which was actually pointed out to me by my colleague. Most people, including myself, would never have thought to try this! Click on “Copy Count”. This will allow you to select the amount of copies you would like to make. When you adjust the number above 1, you will see that you can select or de-select the option to collate your pages. This does make sense, since you can only collate when there is more than one copy being printed.       And there you have it! This is how you set up collation in PDFelement for Windows. Any questions? Feel free to comment below, and I will do my best to answer them.    Get your PDFelement questions answered directly. We also have an online forum where you can get your PDFelement questions answered. See you there! 

PDFelement

PDFelement

The Top Digital Transformation Trends in 2018

At PDFelement, we like to stay on top of the trends. See how the latest digital technology is shaping the world of business!    Digital technology is the future. Fancy mobile apps and digital platforms are no longer reserved for big high-tech enterprises. Digital is going mainstream among businesses big and small. The internet has become a playground for anyone with a sense of creativity and entrepreneurship. CEOs, media managers, and business analysts alike have taken notice of the massive opportunities online. We’ve found some of the most exciting digital transformation trends that are impacting business in a big way.    Blockchain Technology    This could very well be the future of the internet. Blockchain is an extremely reliable method of collecting, transmitting, and recording data. The idea can be hard to wrap your head around at first, but in principle, it is simple and easy to manage. It works by using a decentralization method of consensus between multiple servers. Essentially, what that means is individual “blocks” of information — consisting of data, a timestamp, and a transaction record — are linked together in a chain. This constantly updating chain is structurally designed to be resistant to modification, making it one of the most secure ways to transfer information. This digital trend is making its way into business. Its ability to authenticate data makes it extremely difficult to hack, which is valuable for records management, digital transactions, identity verification, and more.    Location Services    Since the global positioning system (or GPS) was invented, we’ve been able to pinpoint our exact location on a map to within 5 meters or less. Companies like Uber and other ride share programs have sprung up to take advantage of location services. The option of sharing your location helps businesses to improve customer care and better assist people with what they’re looking for. From interactive transit maps to delivery service, location services unlock the potential of digital mobility.   
Contactless Payment    With Apple Pay, Google Pay, and other mobile banking apps, contactless payment has never been easier. With the growing trend in contactless payment, wallets are quickly becoming a thing of the past. Ease of payment promotes more spending among consumers, which is great for business. Another benefit to cashless and card-less forms of payment is the ability to reach more customers online. Businesses that convert to a digital platform consistently report boosts in sales, higher volumes of search traffic, and increased productivity among employees. Overall, this means faster growth for your company. Digital transactions are much easier to record and manage which saves tons of time. The contactless payment trend is expected to continue as businesses and banks capitalize on the increased consumer spending and untapped cash flow.    Voice Recognition A.I.    Talking to a computer used to be science fiction. Remember in Star Trek when characters could simply say “computer” into the open air and give voice commands? Just a few short decades later, instead of giving commands to a computer, we’re asking Siri for directions, Google for recipes, and Alexa to play music. Artificial intelligence has become increasingly intuitive at recognizing speech. So what does this mean for business? As voice recognition has become more accurate, it opens up the possibility for automated transcription, A.I. customer service, and much more.    Alongside these new digital tools, PDFelement is always available to assist with your documentation, form creation, and archiving needs.    Have any thoughts on these new digital trends? Let us know in the comments section! 

PDFelement

PDFelement

3 PDF Security Features that Will Keep Your Data Safe

Following up on our redaction tutorial published a couple of weeks ago, we're outlining the three top security features you can use with PDFelement that will keep your company data safe and sound!   For many companies, the PDF format provides the perfect opportunity to sort and store their many important and confidential documents (including policy documents, end-user agreements, clients' data, and more). 
  Aside from the fact that this ensures smart organization of businesses, it also provides them the opportunity to distribute essential information to authorized channels in a standard format that cannot be altered. 
  With many documents being confidential, you surely wouldn’t want them to be accessed from unauthorized sources. You want to ensure you protect your company’s data by exercising licensing controls and restrictions on important PDF files through some reliable PDF security tools that contain a host of built-in security features. Tools like PDFelement, and many others not only stop unauthorized sharing and distribution but also control what information can be accessed in PDF files. These pdf security tools can do a lot to help keep your data safe, but you need to be able to know how to use them to get the full effect. So, below are three ways to keep your customer's data safe with pdf security tools: 
  Redact confidential information 
If you need to send out a document that includes portions of sensitive information pertaining to your company or customer, the redaction tool can come in very handy. Using the redaction tool, you can redact or black out certain key areas of information that should not be visible to all audiences. When viewed by unauthorized users, the info will be hidden by a black or otherwise colored bar and the information will not be visible. Luckily, redacting information is extremely easy with PDFelement. You simply highlight the text you want to redact, go to the “Protect” tab, and then click on “Mark for Redaction.” 
  Encrypt files with passwords to prevent editing and sharing 
Protecting your pdf file with a password is also an option. You can set passwords for opening the document, as well as passwords for editing and revising it. In PDFelement, all you need to do is head over to the “Protect” tab and click on “Password” From there, you can set an “Open” or “Permissions” password, and select whether they are allowed to print or make changes to the PDF document. 
  Use dynamic watermarks 
The screenshot is another way unauthorized users can store access to your customers' data. A good pdf security tool has a screen mask feature that can ensure that no third-party screen grabbers make a screenshot of your pdf files. Dynamic watermarks with individual user identification can also be used to prevent unauthorized persons from taking a photograph and uploading the contents of your pdf files. In PDFelement, you can easily insert  a watermarks by going to the “Edit” tab and clicking on “Watermark. “From there, you can choose to create a new watermark, update an existing watermark, or remove a watermark.  As you can see, these security tools are not difficult to use, and they can make a big difference when it comes to protecting your sensitive PDF files.
  Got any other tips for protecting PDFs? Share with us below! 
     

PDFelement

PDFelement

Automate Your Invoices with PDF Tools

Ensure you have the most efficient processing software to eliminate errors and save your business time and money.    So your business is growing – that’s great! But as your business grows, you need a more streamlined and cost-efficient process for managing your accounting needs. Having an automated invoice processing system is essential to businesses that manage a large amount of transactions. Invoice automation saves time, energy, and labor costs. This creates better cash flow management and allows your business to function smoothly.    Without reliable software to collect, process, and track your invoices, you are more likely to encounter errors in financial statements and cash reconciliation. These inaccuracies eat up time and money that could otherwise be reinvested elsewhere in your business! So, investing in invoice automation is definitely worth the savings in excess accounting costs.    Taking into account the time and resources required to process an average invoice — which may vary based on your company’s operations and business model — it can cost up to $20 or more per invoice. Automation processing takes the human factor out, reducing the labor costs for data entry, but it leaves open the possibility of computer error. This means faster data processing but the potential for flawed reports, or fees and penalties from audits. Well-engineered software can reduce the potential for error with more intuitive processing technology. Better technology means less oversight in your accounts payable department. When you move to an automated processing model, you need software that you can trust to do the job right. That means accurate data extraction, and coding written to manage that data effectively with little margin for error. Investing in quality automation software can save your company huge money over the long term.    But before you use an invoice automation software, you need to make sure your files are ready to go. The trick is converting your paperwork to digital. Going paperless is environmentally friendly, and extremely beneficial to business in terms of cost savings and efficiency. It’s important to be able to easily convert paper invoices and receipts for times when a paper copy is all you have access to.    There are some excellent PDF tools out there that help you with this process. PDFelement, for instance, lets you effortlessly convert your files to PDF, scan receipts and documents, and extract accurate data. PDFelement software is simple and easy to use. It is formatted specifically for businesses both large and small. Good PDF conversion software gives you the ability to move all of your documents and date to an online platform. This can improve the automation process by giving your company the ability to work with both digital and paper copies of invoices and receipts when convenient. In addition to scanning receipts and extracting data, PDFelement is also equipped with user-friendly editing tools. This can be a great tool for communicating between departments or with clients, building reports and collecting data, and compressing data from hundreds of invoices into usable data.    Once you’ve gone digital, you can establish an automated entry system that will keep your accounts payable department running smoothly and efficiently. There are many invoicing automation software programs on the market that can assist you in doing this. Improve your invoice processing system with smarter routing, data extraction, and centralized billing. In business, every penny counts. Go digital today using tools like PDFelement to help you streamline your business and save you money.    Have any other suggestions for automating the invoicing process? Let us know in the comments below!   

PDFelement

PDFelement

The More You Know: Batch Processes on Mac

Do you have a lot of PDFs that you need to perform the same action on repeatedly? Chances are, you’d benefit from using our batch processing function! Batch processes let you select multiple files and perform the same action on all of them in one go. This saves a lot of time and clicking.    However, while reviewing our forum, I’ve noticed a bit of confusion when it comes to using our batch process feature.      The answer is Yes. Yes, you can.   I’m aware that within every batch process, there are many nitty gritty little things that aren’t exactly intuitive. So, with this blog post, I’ll thoroughly explain each type of process. If you’re still unsure after reading this post, or if you think of other questions, always feel free to comment below!    To use the batch process feature, you’ll need to take the following steps:    Steps  1. Select the files you want to convert. They must be in PDF format already. Otherwise you won’t be able to select or open them in the program.  2. Select your preferences from the right-hand side  3. Pick a convenient location on your computer to save all the files  4. Begin batch processing    However, the options available for each action are varied!    Convert    This is a good tool to use when you have a lot of PDFs that you want to convert into the same format separately.    Within this tool, you can choose:  Filetype: Word, PowerPoint, Excel, Image, ePub, Text, Pages, HTML, RTF  Languages  OCR Range: you can pick the range of pages you would like to perform OCR on     Data Extraction  A doctor’s office or law firm (or any business with clients for that matter) that collects forms, contracts, or invoices would find data extraction extremely useful for gathering all the information you need into one convenient location.    I will release a separate post on data extraction in the near future, but it’s important to note that the end document after performing data extraction will be an excel sheet where each row contains information from a different form.    Within this tool, you can choose to:    Extract data from PDF form fields   If your PDF form has form fields, the software will be able to easily grab the data from each field    Extract data from scanned PDF  If your form was scanned and does not have electronic form fields, you can manually mark up the areas to be extracted.  Of course, for this to work, you need to make sure that all the forms have the same layout.    OCR  If you have multiple documents that you need to perform OCR on, I would just load it all up and then go take a coffee break. The OCR process can take a few minutes!    Within this tool, you can choose:    Language  How much you want to compress the file: 72 dpi, 150 dpi, 300 dpi, 600 dpi  OCR Setting:  Editable – The text on the PDF will be replaced with real text that can be edited  Searchable – The words on the PDF will be searchable but you won’t be able to edit them.    Bates Numbering  This is a great tool for anyone working in the legal industry, since you have a lot of documents that need to be labelled with Bates Numbering.    With this feature, you can choose:    Source   A Bates numbering setting that you have saved previously  Which alignment you would like the header to be in (Left, Right, Center)  Option to add the Date or Bates numbering  Text: select font, size, color    Appearance  Date format  Option to shrink the document to avoid overwriting its text and graphics  Option to keep the position and size of header/footer text constant when printing on different page sizes.    Position  Finetune the margins    Watermark  With this process, you have the option of removing or adding watermarks in bulk to the documents that you would like to protect. Removing is straightforward – you just select the files with watermarks that you want to remove and select the location where you want the files to be saved to.    Adding a watermark has additional choices:    Source  Option to select a pre-saved watermark  Option to create text to use as watermark or upload image or PDF from your computer.    Appearance  Option to rotate the watermark  Adjust opacity  Size in relation to page   Location  Option to keep the position and size of header/footer text constant when printing on different page sizes  Position  The page is split into 9 grids and you can select which section the watermark will appear on  Finetune the position of the watermark on the page  Select the pages that you would like the watermark to appear on: range, even, or odd pages    Encryption  You can use this feature to protect your files and give full access to a select audience. This is good when you are emailing important forms or contracts. This way, only the sender and the receiver have access to sensitive or confidential information.    Encryption selection:    Document Open  Dictate whether readers need a password to open your documents. If yes, set your desired password.    Permissions  If you choose to restrict aspects of editing and printing of the document, you can set a password so that only certain people with access to the password can print or edit the document.  You can restrict the ability to:   Print in high resolution  Insert, delete, and rotate pages  Fill forms  Sign forms  Review forms  Page extraction    Encryption Level Options  You can select your encryption level: 128-bit RC4, 128-bit AES, 256-bit AES    Tips: The Windows version of the batch processing feature is more or less the same. There are some additional features here and there; feel free to click around and explore!  While you can upload an unlimited number of files to the screen, a user pointed out that there seems to be a 500-file limit to what can be processed. So, we did a few tests and found this to be the case. Just something to be aware of!    Still confused? Have more questions? We always want to hear from you – feel free to comment below or head on over to our Forums to post a thread or find out more!   

PDFelement

PDFelement

5 Ways to Manage a Remote Team Successfully

Remote or virtual teams are becoming more and more common in today’s digital landscape. With the advancement of the Internet, digital entrepreneurship, mobile technology, and telecommunication, various companies and other service providers are letting employees work remotely. This means Managing virtual teams efficiently is the upcoming challenge for many businesses.   After hiring the right remote employees comes the task of managing them. How will you ensure that they grasp their tasks properly? How will you make sure that they are not wasting their time? How will you encourage them to be a better version of themselves and reach their full potential? 
  Handling and managing remote teams successfully require special attention. Here are some important tips that will help you manage remote employees effectively. 
  1. Lead by example  Set an example for your remote employees. Make sure they feel comfortable opening up and sharing their ideas so they can get to know their remote coworkers. Keep in mind that your employee wants to be valued; a positive work environment and personal reinforcement should be your priority. Involve your remote employees in every aspect of the company; share the company’s goals and objectives and keep them updated on what is going on with the company. All this will increase your employees’ morale and professional satisfaction.    2. Provide feedback  Appreciating your remote employees and providing constructive feedback is significant to managing remote teams successfully. Providing your employees with performance feedback on a weekly or monthly basis will give them an insight on their job performance and will also make them understand their strengths and weaknesses and how to improve themselves further. If your remote worker needs improvement in a specific area, first show appreciation for what they are doing right and then help them realize the areas they can improve upon, and give them tips on how to do so.    3. Have regular team meetings  Holding team meetings can be a challenging task as not all your remote workers will be in the same time zone. However, it is doable and highly recommended so everyone stays on the same page. While, face-to-face meetings are most ideal, conducting online team meetings and getting to know each other is also possible. Team meetings are important for managing remote teams as this way everyone gets to know each other, and get a sense of the big picture.    4. Use the right digital tools  Remote or virtual teams need appropriate tools to communicate effectively with one another. There are many digital tools available that can help in this aspect, including PDFelement. By using a PDF editing tool you can easily send and edit any PDF document, including scanned files. There are also many other types of digital tools available as well. You can use instant messaging apps like Slack to address immediate inquiries and concerns. Or video chat apps like Zoom or Skype. Plus, collaboration tools like Google Docs or InVision give remote workers an easy way to work together while being physically miles apart.    5. Set expectations and then trust your team  For a remote/virtual team, it is highly essential to have a set schedule of what is expected from them. These expectations must be given clearly and straightforwardly so the remote team knows what they’re required to do and how they should do it. This adds accountability. Some expectations to set are:  · Submission of work on time  · When to work  · Professional conduct  · How to apply for holidays  · Performance Standard/Review process    Without trust, managing remote teams is impossible. Managers need to clearly assign the task and then step back without interfering or trying to micromanage.  Trusting your employees will let them do their best work.    Know of any other tools like PDFelement that can help manage remote teams? Let us know in the comments!     
 

PDFelement

PDFelement

The Benefits of Printing to PDF

For most businesses, the complete elimination of paper isn’t really a feasible option; but that doesn’t mean that they can’t still participate in “go paperless” initiatives. Even small steps can help. 

A small reduction in paper usage can cut costs significantly and make important daily tasks more efficient! Whether you work for a startup or a well-established company, reducing paper always has its benefits. Plus, PDFs can be your best friend, since many tools that aredesigned to assist in going paperless involve the use and management of PDF files. 
  Why use PDFs? 
  PDF is a file format that can be used without the need of a particular operating system or even hardware or software. Everything that is required for displaying the content of the PDF is embedded within the format including the fonts, texts, and the graphics. As a result, PDF is considered to be an almost exact digital representation of a paper document. So, for documents where the layout is important, PDF is the ideal choice. Plus, it eliminates the use of hard copies! 
  Generally, almost all computing devices including tablets and smartphones can display PDFs, and they will look the same regardless of the platform you use for viewing them. Apart from their portability, using PDFs is also a good idea for the following reasons: 
· Quick access 
  By converting the documents to PDFs, you can quickly get access to the information. Websites and web pages can also be converted to PDFs so that you can, later, go back and have a look at them. 
  · Security 
  Converting Microsoft Word documents into PDFs ensures that the document cannot be copied, altered, or even printed without using a special PDF editing tool. Thus, you can give others access to your work without losing control of your documents. 
  Benefits of printing to PDF  When going paperless, printing to PDF can provide the following benefits. 
  1. Document formatting is maintained  PDFs enhance the efficiency and professional image of the company. With documents such as invoices and receipts converted into PDFs, it is easier to sort, file, and organize the files, plus their formatting is properly maintained. A big issue when sharing Word documents is that the formatting can change when being transferred between devices. This can make you look unprofessional to your colleagues. By printing a document to PDF before sending, you can be sure the document will look exactly the way you intended.    2. Client communication is made easier  Communicate sales and offers to your customers without paying for printing and postage costs. Since many people now have smart devices, it is easier to send out PDFs so that the customers can access it immediately. As a result, efficiency is increased while storage costs and paper copies decrease. PDF files can be easily retrieved on the go too, and can be shared via email or over a network with coworkers, clients, etc., reducing the hassle of carrying a pile of papers with you. Plus, the transport of data is more efficient, and no document couriers or fax machines are involved when you simply print to PDF.    3. File size is more compact  A huge advantage of the PDF file format is that you can compress high-quality files to a relatively small file size easily and without losing quality. That’s ideal for sending documents to clients because the file size won’t be too big to send over email, and PDF files don’t take up a ton of space on your hard drive. Next time you are sending that long presentation to a client or colleague, make sure to print to PDF!    4. Security and privacy are improved  When it comes to security, the only way to protect sensitive data on a hard copy sheet of paper is to lock it inside a filing cabinet or throw it in the paper shredder. PDFs on the other hand, can be easily encrypted with a password so that no one else can make changes to it. You can also redact certain information that you don’t want visible to everyone receiving the document.    Have any other reasons why it’s beneficial to print documents to PDF? Let us know in the comments below! 
   

PDFelement

PDFelement

The More You Know: Redaction

There have been many exciting changes to our PDFelement Community, and I’d like to take this moment to point you in the direction of our monthly Tutorial Request Thread! There’s been a lot of feedback regarding the need for additional tutorials and explanations for PDFelement features, so I thought I’d give you a chance to tell me what tutorials you want to see in the future!    This week’s tutorial will be on the topic of redaction. I’ve received a few different questions about the redaction tool in the forum over the past few weeks.    For those of you who’ve never used this feature before, the redaction tool removes or hides information in a document, usually in the form of blacking sections out; the black bars notify the reader that the text or image contains sensitive information. This way, information can be selectively disclosed, and sensitive parts of the file remain secret. For example, in the United States, court records are made public, so lawyers often go over the transcripts after the trial to redact personal information.    Of course, this feature isn’t limited to corporate use, and personal users can utilize redaction to protect their own sensitive information as well!    Mac:    Step 1: Locate the redaction tool under “Protect” -> “Redact”. You can change the color of redaction on the righthand side. While selecting colors, you’ll be able to see a sample of what the results will look like.         Step 2: Highlight the sections that you would like to redact. If you are performing redaction on a document with words, the program will likely detect it and highlight the words (refer to the image below). Otherwise, you can use the pointer to select the area that you would like to black out.        Step 3: You can mark all the sections you would like to redact in the document before pressing “Apply Redactions”. It’s important to note that this is a non-reversible procedure.        Step 4: Ta-da! You will end up with a blacked out (or other colored out) redaction on all the information that you would like hidden.      Switching colors    Many people have been asking for a specific whiteout tool, but little do they know, this is it! You can switch the color of your redaction to suit your needs, including making it white.    Step 1: Click on the eye dropper  Step 2: A “+” sign will appear on the colored circle closest to the right. Click on this for the palette to appear.      Step 3: Once you select the color you would like to switch to, the last circle will become that color, appear under “fill color”, and it will show up on the sample section.      Windows:    On Windows, the procedure is roughly the same: you mark the areas that you would like to redact, then you apply your redaction permanently by selecting “Apply”, which is a separate button.        On both versions, you can utilize the sticky note feature to make a note regarding the reason for redaction. You can access this through the menu that pops up when you right-click.            To change the color of the redaction on Windows, bring up the “Properties” menu via right-click.        A bonus feature for redaction on the Windows software is the ability to search for certain words and redact them all at once. This can be handy when you have a large document and you’re trying to cover all instances of a specific name or phone number. To access this, select the “Search & Redact” function on the ribbon under “Protect”.      Type in the word that you would like to redact throughout the document, and all instances of it will be highlighted.           And there you have it. That’s my quick and easy guide on how to use the PDFelement redaction tool to secure your information and files.    Is there another feature that you would like to see a tutorial on? Feel free to request it in our forum, or in the comments below! Plus, if you have any questions, feel free to comment below as well.    By Rebecca Chen, Community Manager at PDFelement  

PDFelement

PDFelement

5 Reasons Why Your Resume Should Be in PDF Format

Give yourself a competitive edge over other applicants with a great looking resume that appears the same, no matter what device you’re viewing it on.    As most of us are aware, when you’re trying to land your dream job, you need a resume that will make you stand out above the crowd. One of the best ways to do this is by sending out your resume in PDF format. By using PDF, you can make your job application pop by ensuring the formatting looks flawless across the board.    After all, your resume is the very first glimpse your future employer will have of you. When the interviewer is impressed with your resume, they are more likely to remember you and associate something good with your name. Skills and experience aside, your first impression will make or break you, and a great looking resume will facilitate that first interaction.    Below are just a few of the benefits you can get from sending out your resume in PDF format.    1. First impressions are important: Retain formatting So it always looks professional    You spend a lot of time working on your resume to ensure that it turns out just right. And a big part of this is ensuring that the format looks professional and visually appealing. Especially for certain industries. Perhaps the job involves design, or analytics, in which case it can be a good idea to show off your graphics skills. You may even want to include infographics that can show your information visually in a way that is well organized and easier to read. This shows employers that you are familiar with multimedia design and can give you an edge over other applicants.    2. Anyone Can Easily Review It    PDF is one of the most widely used formats within the business world. It’s likely the hiring manager is extremely familiar with the format, and has used it to create and review many other types of documents. In fact, recruiters often package your resume and other details into one PDF package to send to clients. Plus, PDFs can be opened by many different types of programs, including web browsers and PDF readers. This makes it just as easy for the hiring manager to deal with as Microsoft Word, if not even more so.    3. You can still make edits if you need to with the right tools    A lot of people create their resumes in Microsoft Word because they want to be able to easily edit it throughout every step of the process. It’s often the view that once a document has been converted to PDF, it’s next to impossible to make edits to it after that. But this isn’t the case. There are many PDF editors on the market like PDFelement that let you easily make simple edits to your PDF file – and often for free! For instance, PDFelement has a free trial that lets you edit PDFs exactly like you would a Word doc – edit text, change font, change formatting, etc. – you can do it all.    4. Ensure your Resume Can’t Be Edited by Others    Designing your own resume from scratch can be a very time consuming process. Especially when you are applying for multiple jobs. You want to make sure that once you have it just right, no one else can make changes to it. This can be easily accomplished using a PDF editor like PDFelement, which lets you set password restrictions so that only those who know the password can edit or print the document. This ensures that no one tampers with your information, and that you are presented in the best light possible.    5. Convert your PDF Resume to Other Formats if Required    Sometimes, a recruiter or hiring manager may ask for your resume in a particular format. Using a PDF reader or editor, you can easily convert your PDF resume to other Office file formats in just the click of a button. From there, it’s ready to be sent on its way, so that the hiring manager receives it quickly and easily, and in the format they desire!    As you can see, with the right PDF editing tool, it’s easy to create your resume in PDF format so that you make the right impression from the get go. Let your potential new colleagues see the best version of you – consider sending out that next resume in PDF format!    Do you agree that PDF is the best resume format? Leave a comment below! 

PDFelement

PDFelement

Simplify HR Forms Using PDF

Streamline your Human Resources department with easy to use PDF software that saves time and money while boosting morale and productivity.    A big issue in most HR departments is the massive pile of paperwork that seems to build up out of nowhere. As we know, digitizing paperwork to PDF forms can be a lifesaver for everyone, whether you’re an HR professional or a candidate.    A PDF tool like PDFelement is a great asset to have in your human resource department. Simplify your HR process by digitizing forms like job applications, employee surveys, and time off request forms. Simplify administrative tasks so they can be completed online or via email, allowing for more flexibility and mobility. Enable employees to be more efficient with their time, even when working remotely. And if you need to be reminded, The Benefits of Working Remotely outlines the positive effects this has on productivity and employee morale overall, which should be an important factor to consider if you work in HR.   By using a PDF tool like PDFelement in your HR department, you can:    Store Files Easily  PDFs are easier to manage, store, and update than paper files or even other digital file types like Word or Excel. Having a digital template of forms and contracts on file lets you easily make changes and adjust to changing policies.    Save Time  Another huge benefit of going digital is the time saved from manual data entry. Time is valuable in business, and you don’t want to be wasting it with tedious re-typing and filing. With PDFs you can instantly extract relevant information onto your computer. This makes data more accessible and eliminates human error.    Create HR Forms Easily  Designing your HR forms on a digital platform will save your company time, money, and ultimately labor costs. Need some ideas on how to set up your HR Forms? Check out this article to see some examples for Human Resource Form Templates to get you started, or even easily start from scratch in PDFelement. Create professional and easy to use forms, contracts, surveys, and more using PDFelement’s robust form filling tools like automatic form field recognition and OCR. You can password-protect your document or redact certain sections as well to ensure the document remains secure. Your candidates, employees, and budget, will thank you.    Fill HR Forms Easily  PDFelement’s powerful features allow employees and employers to collaborate and communicate more efficiently, with the ability to digitally annotate, edit, and sign PDF forms, even on-the-go from a mobile device. With easy to use digital e-signatures, and security tools like password protection to ensure confidential information doesn’t fall into the wrong hands, PDFelement has candidates and employees covered. Plus, you can easily convert PDFs to or from other file types if necessary to make the process even easier.    When your HR department is spending less time caught up in administrative tasks they can spend more time doing their primary job, which is recruiting, training, and taking care of employees. A functional human resource team is the key to a successful business strategy, and through a PDF tool like PDFelement, human resource management can be made much more efficient and user friendly.    Are there any other ways you can think of that PDFs are beneficial to HR Teams? If so, feel free to comment below! 

PDFelement

PDFelement

Productivity Tools: Create more time for yourself!

These life-changing digital productivity platforms will help you enjoy a lot more “me” time! 
  For many of us, time seems to run at the speed of light as we try to fit everything into our busy schedule. In a span of 24 hours we have so many tasks to complete, whether it’s our full-time work duties, social outings to meet with friends, or family responsibilities like picking up our kids from school. But, what can we do to create more time for ourselves? 
  Thankfully, there are many productivity tools out there that help us do just that – including PDFelement. We just have to put the effort into researching which ones work best! 
  Lucky for you, we’ve compiled the following list to help you discover which productivity tools might be worth checking out: 
  1.      ProofHub 
  This productivity tool is available for both your PC and your mobile phone. ProofHub is an ideal management tool as it helps you plan, organize and deliver projects on time. Moreover, thousands of companies and project management teams are using ProofHub globally. Some of its characteristics are: 
  Task management  Collaboration and Discussion  Notes/Timer  Gantt Charts  OneDrive/GoogleDrive  Outlook/Dropbox  iCal  Third-party integration    2.      HootSuite
  This tool is perfect for managing all your social media accounts in one place. You can schedule posts, allocate assignments on social media, organize Twitter, measure performance across all social media platforms and other such activities. With HootSuite, you do not need to switch between multiple windows that clutter your desktop. You can conveniently manage everything in one place! 
  3.      Buffer 
  This is another productivity tool that is beneficial for social media managers. Buffer is especially useful as it aids in sharing articles via the World Wide Web. You don’t even have to deal with the hassle of sending these online articles from different social media accounts. With Buffer, you can connect your social media accounts and customize the information that you want to share. You can even queue an article to be shared at a time you specify. 
  4.      Productive for iOS 
  This handy tool allows you to track and monitor your entire day. It supports vibrant colors in its user interface and a "cool" design that art enthusiasts will love. From walking your dog, to remembering to take your medication, to scheduling some time to relax, you can monitor it all with Productive. 
  5.      Trello 
  Trello is another productivity tool that aids you in organizing and managing your work or projects. Also, this tool can be used by both individuals and businesses to make a to-do list and schedule your day. With Trello, it is all simple navigation as you drop "cards" into lists and Trello automatically organizes your work for you. 
  6.      Toggl 
  This tool is handy and simple to use. It can be used for easily tracking time. All you have to do is download Toggl, click the Toggl button, and the timer will start. This allows you to manage your time and complete tasks efficiently. 
  7.      IFTTT 
  If This Then That is a tool that allows you to connect and upload photos and information to your social media accounts. Also, it allows multiple apps to work together, such as Instagram and Google Cloud. This app can even send you reminder e-mails. For example, you can tell the app to send you an e-mail if it is going to rain tomorrow. 
  8.      LastPass 
  This productivity tool keeps passwords secure in a secure location, and audits them, thus making them more secure. With LastPass, you need not worry about remembering your password as this tool will do it for you. No more writing passwords on post-it notes that are in clear view of your coworkers! 
  9.      Evernote 
  This tool is a favorite for many as it allows you to store your documents, notes, presentations and more, all in one convenient location. 
  10.  Instant 3.0 
  Using this tool, you can track how much time you spend on various activities throughout the day, thus allowing you to allocate and manage your time more efficiently in the future, and figure out what time wasters to avoid. 
   Of course, any of these tools can be used alongside PDFelement to enhance your productivity even further! From making quick and convenient notes on your PDF docs, to easily converting PDF to other formats, you’ll save so much time and energy when you use PDFelement or any of the above tools! 
  What did you think of our list? Do you have other favorites that you’d like to add? If so, let us know in the comments below! 
 

5 Ways PDFs can Help you Meet the Needs of Your Clients

Keeping your clients happy is the hallmark of any good business. 
  After all, that’s where your profits come from, so at the end of the day, it’s what keeps your company afloat. To ensure your meeting the needs of your customers, it’s important to have the right tools at your disposal. And one of the most useful tools is the PDF.
  As we all know, the PDF has numerous benefits, which is why it has become a publishing standard for many organizations across the globe. The format ensures quicker document delivery in a cost-effective and versatile way and allows the receiver to easily view, store, print, share, and navigate a document that likely carries vital information.
  Here are five ways in which PDFs help you meet the needs of your most important clients and customers: 
  1. There’s no or little cost involved
  No special program is needed for viewing a PDF. In fact, one can easily download one of the many free PDF readers available, including the free trial version of PDFelement! Despite being free, PDFs are much faster, and the documents are high-quality as well. Due to the format, the documents can be distributed globally without spending a penny, and they can be printed anywhere too., meaning you can send any document, to any customer, at any time!
  2. The format is the same across all platforms 
  PDFs are the same across all devices. You won’t experience missing fonts, or formatting issues like you would in a text document. It is crucial that business agreements and documents look the same for all people viewing them, particularly when application forms, invoices, tender documents, tax returns, and other similar files are involved. PDFs ensures that the files given to the clients can be viewed the same way across multiple platforms without changing the appearance of the document, meaning each customer sees the document the way they were meant to.
  3. It’s perfect for record-keeping and archiving
  It’s easy to make PDFs searchable, which means it’s also easy to navigate them. For instance, if a client receives a lengthy business document, they can use the search function to simply enter a keyword to quickly find the content they’re looking for. You can also magnify the document without negatively affecting the quality, which is useful when there are visual aids like charts and graphs involved. A PDF format is also ideal for archiving and storing documents. It’s a highly compressed document format that lets you effectively manage text, vectors, bitmaps, and more.
  4. It’s easy to email and share
  Since PDFs are compact in size, they can be easily shared and emailed. PDFs reduce the size of the document drastically without affecting the quality of the document. Consequently, PDFs reduce storage and expensive bandwidth issues which means that changing word processor documents, spreadsheets, and graphics to PDFs can significantly reduce the document size, thus contributing to real savings in bandwidth congestion and email server storage. Another plus is that significant time can be saved when retrieving emails from the server. 
  5. And it’s more secure
  Documents like legal contracts and proposals are at high risk of manipulation or falling into the wrong hands which can lead to grave consequences. However, with PDF documents, there is a lower risk of tampering involved since PDFs provide both 40-bit and 128-bit encryption along with password restricted viewing, printing, and copying. Moreover, by using watermarks, users have the ability of digitally emboss the document with their own, unique brand.  As well, they can redact sensitive content that they don’t want just anyone to read, meaning clients can feel secure when doing business with you. 
  Having a strong PDF editor like PDFelement on hand helps you ensure that you are meeting the needs of your customers by providing them with top-notch documentation. 
  Do you have any other examples of how PDFs help serve clients better? Comment below!
   

Learn, Work, and Travel: How to Live Life on Your Own Terms

Discover the benefits of building your career from the comfort of your laptop!
 
These days, everything is online. From shopping, to school, to the office. The internet has advanced to a point where we can do almost anything from a small electronic device that fits in the palm of our hands. With the world at our fingertips - literally - the possibilities of what we can accomplish online are limitless.
 
Being connected from anywhere in the world gives us the freedom to travel while we work. Only a few short decades ago, it would have been impossible to make a living from a computer, or study for a degree without ever stepping foot on a university campus. But these days, anyone can access an education from any location. The online economy is booming with job opportunities, and many people feel that they are more productive working remotely. Many individuals choose to work for themselves by freelancing, and can make a generous income if they're willing to put the work in. But how do they do it?
 
Education
You don’t need to look very far to discover the wide range of online learning opportunities that will give you the skills you need to work for yourself. Even sites like YouTube have entire educational channels dedicated to helping people learn a certain skill. Many self-educated people have used the internet to achieve the same level of education and training as a college graduate, minus the pricey tuition expenses. Freelancers and employers alike are beginning to see the value of online education. There are several reputable websites that offer affordable and even free courses. Of course, it’s good to be cautious of where your online education is coming from. It's always a good idea to research the program or course to ensure that it's reliable and will be recognized by employers.

Distance learning is increasingly popular among university students with busy schedules. These days, most students have to work part-time in order to pay for their studies. If the concept of going back to school for a degree seems daunting, you should look into universities that offer distance courses that can be completed online during your free time, giving you a more flexible schedule. Imagine completing a degree from your laptop while backpacking across Southeast Asia - it's not just a pipe dream anymore!

Work
You can forget about being tied down to an office job. The internet has opened the door to a massive freelancing job market with many lucrative opportunities. Getting into freelancing can be challenging at first, but if you're willing to put the proper research and networking into it, you can establish your reputation as a professional freelancer in no time. The only drawback to freelancing is the lack of a pension and benefits, which some people may find difficult because it offers less stability. But it allows entrepreneurs to work on their own terms and be their own boss, so if freedom is your number one concern, freelancing is a good gig. Want the benefits of working online, but with the security of full-time employment? Thankfully, there are now many companies that happily let employees work remotely, and do business online. The savings in office space and supplies alone can save a company thousands, if not millions, in the long run. Many studies also suggest that employees are happier and more productive when given the freedom to work online or remotely.

According to a report by the New York Times, nearly 43 percent of employees do at least some of their work remotely. The study found that “employees who spend three to four days off-site report feeling most engaged at work.” Not only does working online benefit employees, but also businesses. Plus, with the latest document management and collaboration tech tools, anyone can perform their work duties easily from any location. Discover how you can benefit from working and learning online with handy programs like PDFelement. From taking notes in a PDF doc while studying, to filling out business forms electronically, or even creating a travel itinerary from scratch, you'll have all the tools you need to live life on your terms.  Enjoy the freedom to travel more, spend more time with your friends and family, and learning about topics that actually interest you. The possibilities are endless with PDFelement.

How Going Paperless Boosts Employee Morale

Going green can save money, the environment, and ultimately employee productivity. An average tree produces roughly 16 reams of paper, or 8,000 sheets. That’s almost as much as the average office worker will consume annually. Depending on the size of your business and number of office-based employees, your company could be consuming hundreds, if not thousands, of trees each year. According to Record Nationals, the US alone uses nearly 68 million trees each year to sustain it’s growing paper consumption. In fact, Americans account for one-third of paper usage, despite holding only 5% of the world's population. This is a serious environmental and financial concern. Going paperless can be extremely beneficial to any large or small business. First of all, there are cost savings. Paper costs money, and printer ink costs more. As your business grows, you will have to manage larger volumes of documentation. Converting your files over to digital will not only cut supply costs, but also save the storage space required to file a large amount of paperwork. It is easier, and significantly cheaper, to manage and store digital files on a secure, reliable server. The money saved from going paperless can be reinvested into the company and into a better working environment for your employees. Another major benefit to going paperless is that it causes a boost in productivity. Digitizing your documents makes information more accessible and easier to find. When employees are less busy sifting through drawers of paperwork they can spend more time doing more valuable work. The efficiency gained by going paperless can be a great morale booster. After all, no one enjoys trudging through paperwork. Performing administrative tasks with PDFs and digital formats makes things easier and allows your business to function more smoothly. Recruiting the next generation of talent means looking to the future, and the future of business is digital. When employees have access to resources online, it gives them the flexibility to be more mobile. There are many benefits to working remotely. A paperless office gives employees the option to work from home or on the go. Employees who are given the option to do some of their work away from the office report a better work-life balance. The resulting reduction in commute times, sleep deprivation, and stress levels creates happier and healthier employees who are able to perform better at work. When employees are less weighed down with tedious, paper-pushing tasks, they can spend more time doing fulfilling work, such as brainstorming and creative tasks that help them come up with innovative ideas. Countless studies show that increased employee morale leads to greater production and ultimately a more competitive business. When people believe their work is meaningful, they are automatically motivated to complete more tasks. Creating a work environment that is sustainable, efficient, and modern is important to worker satisfaction, and going paperless is a fantastic way to do that. At the end of the day, it’s the employees that make the company. Giving them the tools they need to work more efficiently and be a part of a sustainable, modern work environment will boost morale, cut costs, and lead to better productivity. Learn how PDFelement can help you go paperless and enrich your business! Whether you want to digitally edit PDF files, convert scanned files to PDF, or fill out and sign forms electronically, PDFelement has all the tools you need to take the paper out of paperwork.

4 Benefits to Working Remotely

Who hasn’t fantasized about breaking free from the confines of the office from time to time? The freedom and the flexibility of working remotely from wherever you’d like is certainly an appealing idea to many, especially when it comes to the younger generations.
 Luckily, with today’s growing trend of virtual offices and remote workplaces, even if it’s only on an occasional basis, many companies are now open to the option of telecommuting and letting their employees work from home, and away from the traditional office setting to allow for more flexibility in schedules or improve productivity.
This is especially beneficial for someone who does creative work. Sitting in an office isn’t always the most inspiring environment for coming up with brilliant ideas, and as someone who works in the creative field of marketing myself,  I can vouch for this fact. Getting inspired by the world around you is usually the best way to come up with great ideas, and it’s often hard to do that while sitting at a desk.
With the rise in popularity of working remotely, the important question that still remains is whether virtual offices are actually effective. And a lot of data points to yes.
Here are just a few of the benefits:

Environmental benefits
An article from Chron notes that virtual work benefits the environment because fewer people are traveling in cars, busesand trains, which lowers the amount of vehicle emissions and decreases fuel usage.
As a commuter myself, there’s no question that eliminating a daily commute from my schedule would hugely benefit my working life, both for the amount of time itsaves, and for the fact that it would greatly lessen my carbon footprint. With global warming being such an important issue, cutting down fuel emissions by working remotely is a benefit for everyone.
  Productivity
Hours aren’t wasted commuting, so more time can be devoted to getting work done, without the added distractions from coworkers as well. According to this survey by TinyPulse, respondents working remotely are happier, feel more valued, and are overwhelmingly more productive. In fact, when respondents were asked the question “Do you believe you get more work done when working remotely?” 91% of them answered yes.

“About 66% of the respondents to a  FlexJobs’ survey said that they are more productive when they are not in the office. Why is that? Well, 76% said there are fewer distractions overall, and 70% wanted to avoid the stresses of commuting. Other reasons for toiling off-site were to avoid office politics (69%), be in a quieter environment (62%), wear more comfortable clothes (54%), have less frequent meetings (46%), or personalize their office environments (51%).”

Better work-life balance
Virtual offices provide more flexibility and the ability to create your own hours, allowing you to spend more time with family and friends. This is especially important for millennials, who place a higher importance on work-life balance than earlier generations, likely because it gives them more time to care for young children or aging baby boomer parents.  The benefits of work-life balance for employees also include reducing stress, improving personal well-being, improvinglong term health and eliminating the need to take many sick days, offering autonomy and personal employee growth, and increasing focus. But there are also benefits for employers too. On top of employees being more productive, there is less turn-over, and an improved company reputation.

However the different parties don’t necessarily agree on what constitutes as enough of when it comes to work-life balance. “A 2015 Workplace Study revealed that 67% of employers feel that their workers have a work-life balance, while 45% of employees disagree.” There are many things employers could do to fix this statistic, such as offering the ability to take unpaid leave, having senior managers model work-life balance in their own schedules, or setting clear boundaries by not re sponding to work emails during their time off.
Employee retention
Since virtual offices provide more schedule flexibility and the comfort of being able to work independently, it only makes sense that this results in higher employee retention. According to The Balance, telecommuting and flextime appeals to younger, more technically savvy generation of workers. So if your company hopes to attract and recruit this demographic, then an employee benefit package that allows for flexible schedules and remote work options would be a plus.

This virtual office arrangement won’t necessarily work for every type of job, or every type of employee. But with the growing number of remote workers, freelancers, and entrepreneurs that are starting to pop up in today’s workforce, it makes sense that this arrangement should be seriously considered by employers.
And along with employers evolving, business software products need to evolve to support this too. PDF editing software is no exception, as employees working remotely need full mobile support while working with PDFs on the go. Fortunately, mobility is an area where PDFelement has you covered! Read, edit, convert and sign PDF files professionally while working remotely from any desktop, laptop, or iOS/Android device with our mobile app.
By using PDFelement, you can experience the environmental benefits, higher productivity, and greater work life balance that comes with working from home.
Enjoy the ability to:

• Read PDFs Remotely
Got a notification during your grocery shopping about a second draft that requires urgent attention? No worries, quickly scan the PDF on your mobile device!

• Edit PDFs Remotely
You can edit text creatively and professionally – all from the comfort of your own couch, with no mouse needed. Improve the look and feel by changing font style and colors easily without losing formatting.

• Collaborate Remotely
Perform markups and edits by using tools to highlight, underline, or strikethrough text. This could be done over breakfast or on the bus! You can even use a freehand drawing tool or sticky notes.

• Take Snapshots of PDFs Remotely
Snap a photo with your mobile device, and easily convert it into a professional looking PDF document that can be shared with your colleagues or clients in seconds.

• Export PDFs Remotely
Convert PDFs individually or in batches to other file formats like Microsoft® Word, Excel®, Power Point®, HTML, Image and more.

• Sign Forms Remotely
Add text into fillable text fields, insert a picture of your hand written signature, or draw a pixel-perfect signature on the touch screen. With the use of mobile document editing apps, professionals on the go can have all the tools they need to get their work done outside of the office, no matter what kind of worker they are.

• Seamlessly Switch Between Devices on iOS
Create and edit a PDF file on your desktop, and then easily switch to viewing and editing it on your mobile device once you are out of the office!   Already working remotely? Let us know your thoughts on working with PDFs on the go below! Enhance your telecommuting experience with PDFelement. Download our desktop and mobile apps (Android and iOS) today.      By Emily Byrne, Content Marketing Specialist at PDFelement  

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PDFelement

Want to be a Woman in Tech? Here are 5 Reasons Why You Should!

International Women’s Day is coming up on March 8th, and PDFelement would like to celebrate all the women working in the tech industry. With offices across Asia and North America, we see the importance of equality and we value the diversity of our teams. 
As a millennial, I’m pretty familiar with the stress of finding a stable career path. Full-time, well-paying positions with room for growth seem few and far between these days, a fact I think many recent college grads are familiar with. I racked my brain trying to think of which industry would be best suited for me to put my communications and marketing skills to good use. It dawned on me that in today’s tech-dependent society, a career in tech is probably one of few areas that still offers a lot of stability and opportunity.  
With perks that are hard to find elsewhere – room to grow, high demand, a solidpay check, and a chance to help create something that has a huge impact on society – it seemed like the answers to my prayers. I now find myself in a great marketing role within the tech field, and there are a ton of things I love about it.
But there’s just one problem. Even though the tech industry is widely progressive in many ways, it is still lagging behind when it comes to equality. The gender gap that exists within tech is a huge example of this, which is a shame since it may prevent many women from breaking into a rewarding industry.
Did you know:
  Women average only 30% of the workforce across major tech companies Women hold only17% of the tech jobs at Google, 15% at Facebook, and 10% at Twitter Of the 41 Fortune 500 companies in the technology sector, only five have a female CEO Only 14.3% of board seats of the top 100 tech companies are held by women.
If you’re not satisfied with these statistics, you’re not alone. In honour of International Women’s Day on March 8th, here are 5 reasons why women should pursue a career in tech!
5 Reasons you should become a woman in tech:
1. You can offer a fresh and unique perspective as an avid female user of technology
The emerging start-up culture of the tech industry encourages more open discussion. They want to give employees an open arena for sharing innovative ideas and making their thoughts heardtoo, because those opinions are valuable. With less of a hierarchy and less red tape to cut through, tech firms welcome new perspectives, and as a female, you can use this to your advantage to speak up.  According to a report by Parks Associates, more women than men are downloading movies and music; women do the majority of game-playing across some platforms; and women have higher “purchase intentions” than men do when it comes to some electronics.  With these statistics, it’s clear that not only will you be paving the way forward for other ladies, but you’ll be contributing to creating more valuable tech products as well.
2. You can forge your own path with flexible work opportunities
The start-up culture in many tech firms also lends to a more lenient view on what job flexibility means. Many tech firms offer flex hours, more vacation time, or the ability to telecommute or work from home. Whether you have outside commitments such as children, or your own freelance business, many believe a career in tech could be the perfect way to balance a rewarding career with an enriched personal life through flexible working options. According to this article, flexibility in the workplace could hugely effect women. Manar Morales, president and CEO of the Diversity and Flexibility Alliance, notes that technology and globalization are similarly changing the way work is organized in a host of other sectors. This could reduce the reward of long face-time hours and lead to more gender equality in a number of occupations.
3. There will always be plenty of financially rewarding jobs available
Because of the growing nature of the tech industry, there won’t be a shortage of job opportunities any time soon. In fact, according to the Huffington Post, the tech industry is one of very few industries where demand is higher than supply when it comes to hiring. While the overall unemployment rate is between 9% to 10% and companies everywhere are figuring out how to do more work with less personnel, the tech industry is currently one of the only industries that is hiring. Plus, new markets are constantly opening up, and if you have the right skills to get the job done, it’s more than likely that it won’t be long before you’re making a substantial salary.

4. You’ll learn many new skills that can transfer across other jobs and industries
Just as you can leverage your current transferable skills to break into the tech industry, you’ll also gain a lot of transferable skills while you’re there. On top of technical skills, most people who work in tech will end up gaining soft skills like marketing and PR skills, product management abilities, research skills, data analysis skills, and social media capabilities, all of which are useful across almost any role or industry. Plus, “the emergence of soft skills as a cornerstone of success in the technical professions is even being leveraged as a way to attract more women into the STEM sector.”

5. You will make a difference 
According to the Atlantic, while 57 percent of occupations in the workforce are held by women, in computing occupations, that figure is only 25%. And it’s not just in tech – a gender gap is the reality within several industries, including many of the STEM fields. By applying to tech jobs that interest you, mentoring other females who hold an interest in the industry, and doing everything you can to make changes from within a company, you can go to sleep at night knowing that not only did you help pave the way for future generations of females in tech, but also females in the workforce as a whole.
As part of the PDFelement team, I’ve seen firsthand how a fresh perspective and workplace diversity can contribute to innovation in creating unique and simple software products. Our main goal at PDFelement is to create products that bring simplicity to the life of every type of user, no matter their age, gender, or background.
And with women making up a large portion of our user base, having a female perspective when it comes to designing or marketing the features of our product, or any tech product, is key.
  “At Wondershare, we passionately believe in the power of diversity, and with our global workforce we strive to include ideas and perspectives from every type of user, including women. We’ve hired many outstanding females who want to help us create simple solutions for everyday life challenges. By providing the right environments, programs, and policies, we support all women in pursuing their goals.” – Summer Qin, Director of Overseas Marketing & Sales 
Interested in breaking into the tech industry? Learn more about PDFelement, or leave a comment below!
    By Emily Byrne, Content Marketing Specialist at PDFelement
 

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PDFelement

Another One - iTech Vancouver 2017

In November, the PDFelement team exhibited at iTech Conference in Vancouver, BC. For those unfamiliar, iTech is Canada’s largest IT Infrastructure, Cloud and Mobility Conference that takes place in Toronto, Ottawa, Montreal, Calgary, Edmonton, and Vancouver. The best part was that it is free to attend, so anyone interested in the field could come and check out the latest technological trends and other cool projects that the vendors have been working on. Our booth was right next to the speaker’s area. This meant that we were in the best location to watch the keynote speakers while speaking with all the lovely visitors that stopped by our booth! It was an early morning, but the iTech team was thoughtful, and had a full coffee and tea bar available for the whole day. After some caffeine, our team was awake enough to smile, chat, and hand out stress balls! Throughout the whole day, we had a blast talking to IT professionals, students, and other vendors and learned about their experience in the field.   Favourite Swag The best about part of any IT conference are the gifts that vendors give out. iTech Vancouver was no different! After checking out each booth, we have a list of personal favourites: 1) Suse’s Gecko Soft, cute, and green…a loveable companion for your desk. To receive this special buddy, you needed to ask a Suse representative a question that they deemed meaningful and unique – which must’ve been tough since they’re all so experienced and knowledgeable in the field! 2) ERA’s Recycled Keychains The creative team from Electronic Recycling Association (ERA) were giving away upcycled motherboard keychains! Because they work with local individuals and organization to manage the process of retiring IT assets, they also brought their data destruction machine and gave us a chance to experience hardware destruction for ourselves! 3) Carbonite’s phone wiping cloth Carbonite knows that none of us can bear to be apart from our phone for long periods of time, so our devices collect lots of fingerprints and dust. I stuck my phone wiper to the back of my cell so that I can give it a nice wipe once a day!   Favourite display s Some vendors brought things up a notch and brought creative displays to attract visitors to their booth. These definitely worked for us: 1) TerraGo Right across from us was TerraGo, and they set up a pitch and putt station. One of our team members, Ray, got the ball in on his first shot. They were also giving out large cookies all day long. Food and games was definitely a good combination! 2) Geist Geist brought a giant power bar display to showcase their various products. It was definitely a conversation starter. 3) PDFelement Of course, after all the hard work we put into our booth, I am a bit biased when I say that the PDFelement booth was one of my favourites. We had a comfortable, tall table, a beautiful banner, live demos, and stress balls. We were also giving away an iPad Mini! We just wanted to take a moment to thank iTech for having us and for making sure that everyone had enough coffee to last us through the day. We also wanted to thank everyone who visited our booth and took the time to take a look at our live demos and asked questions. This was our second conference, so these events are still a new and different experience as we are used to connecting with people over the phone, email, social media, or our forum. Our team agreed that having in-pers  on conversations definitely beats online ones! I was constantly overwhelmed by how genuinely interested the attendees were in getting to know us as well as our product. We’re looking forward to connecting more with Vancouver and the community in the upcoming year. Were you also at #iTech2017? What was your favourite part? Drop a comment below!   *Written by Rebecca Chen, Community Manager at PDFelement      

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