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What GDPR Means to HR Teams

At PDFelement, we believe data security is of the utmost importance. With the recent introduction of GDPR regulations, certain departments are finding the right tools and methods for familiarizing themselves with data security. In today’s post, we’ll discuss what GDPR means to HR professionals, and how PDFelement can help. 
  One primary challenge that HR departments face is the issue of keeping sensitive personal information completely secure and confidential. This need for data security is what has lead to the introduction of a law like GDPR – General Data Protection Regulation. 
  The Idea behind GDPR 
  Legislation has failed to keep up with the tremendous speed at which big data and technology has advanced, specifically when it comes to gathering, storing, and protecting data. Therefore, GDPR has been designed for enhancing data protection as well as the right to privacy for EU citizens, thus giving them more control over personal data and the way it is used. 
  Meaning of GDPR for HR 
  GDPR is a summarization of those legal requirements that need to be met by a company handling the personal data of EU citizens, including the personal data of employees. Companies that fail to fulfill these regulations and are found misusing the personal information will have to pay some very hefty fines. 
  HR teams require consent 
Consent is an important part of the foundation of the new legislation, and GDPR explicitly states that companies can make use of the personal data only for the purpose it was given for. So, for HR teams, employees must opt-in to allow the employer to use personal data and they should be informed, in detail, how their data will be used. This can be done as an option the candidate checks off on a PDF form and digitally signs using a program like PDFelement, to make their consent explicit and legally binding. 
  This means HR teams must be transparent regarding the data being collected, the purpose for which it is being collected, and the way it will be used. One simple way to clarify this is by handing out a privacy statement that all employees sign. Again, using programs like PDFelement, you can easily create and share privacy statements in PDF format. After that, as part of the HR team, you can only use the data for the given purpose outlined in the statement. If you want to make use of the data for a different purpose, then you need to get written permission separately. 
  Data rights for employees 
  GDPR also extends the rights of those individuals whose data is being used or processed. Such individuals are referred to as data subjects, and the extension of rights has enhanced their entitlement to have their data corrected. In fact, they also have the right to restrict or object to data processing although such rights are commonly not raised in an employment context. 
  Right to be forgotten 
GDPR also states that employees have the right to be forgotten and they can withdraw their content which means that HR teams must think about what withdrawal of consent means for the system. For instance, are their procedures put in place for deleting employee data? Or, how can you ensure that you are getting rid of every last trace of information stored in your system? Is your entire team completely aware of the importance of complying with GDPR? All these things must be taken into consideration when devising your data-driven HR strategy. 
  Conclusion 
  Data privacy is becoming an increasingly important issue, and failure to comply with the GDPR requirements will only lead to trouble which is why it is important to ensure that HR teams fully understand GDPR. 
  What PDFelement Can Do 
  PDFelement has many features available that help in the process of protecting sensitive and confidential information of employees and candidates. Permission restrictions, redaction tools, watermarks, and digital signatures ensure that the data you are collecting or sharing is fully protected against any sort of unauthorized breach. 
  What are your thoughts on GDPR for HR teams? Let us know in the comments! 
 

PDFelement

PDFelement

Want to be a Woman in Tech? Here are 5 Reasons Why You Should!

International Women’s Day is coming up on March 8th, and PDFelement would like to celebrate all the women working in the tech industry. With offices across Asia and North America, we see the importance of equality and we value the diversity of our teams. 
As a millennial, I’m pretty familiar with the stress of finding a stable career path. Full-time, well-paying positions with room for growth seem few and far between these days, a fact I think many recent college grads are familiar with. I racked my brain trying to think of which industry would be best suited for me to put my communications and marketing skills to good use. It dawned on me that in today’s tech-dependent society, a career in tech is probably one of few areas that still offers a lot of stability and opportunity.  
With perks that are hard to find elsewhere – room to grow, high demand, a solidpay check, and a chance to help create something that has a huge impact on society – it seemed like the answers to my prayers. I now find myself in a great marketing role within the tech field, and there are a ton of things I love about it.
But there’s just one problem. Even though the tech industry is widely progressive in many ways, it is still lagging behind when it comes to equality. The gender gap that exists within tech is a huge example of this, which is a shame since it may prevent many women from breaking into a rewarding industry.
Did you know:
  Women average only 30% of the workforce across major tech companies Women hold only17% of the tech jobs at Google, 15% at Facebook, and 10% at Twitter Of the 41 Fortune 500 companies in the technology sector, only five have a female CEO Only 14.3% of board seats of the top 100 tech companies are held by women.
If you’re not satisfied with these statistics, you’re not alone. In honour of International Women’s Day on March 8th, here are 5 reasons why women should pursue a career in tech!
5 Reasons you should become a woman in tech:
1. You can offer a fresh and unique perspective as an avid female user of technology
The emerging start-up culture of the tech industry encourages more open discussion. They want to give employees an open arena for sharing innovative ideas and making their thoughts heardtoo, because those opinions are valuable. With less of a hierarchy and less red tape to cut through, tech firms welcome new perspectives, and as a female, you can use this to your advantage to speak up.  According to a report by Parks Associates, more women than men are downloading movies and music; women do the majority of game-playing across some platforms; and women have higher “purchase intentions” than men do when it comes to some electronics.  With these statistics, it’s clear that not only will you be paving the way forward for other ladies, but you’ll be contributing to creating more valuable tech products as well.
2. You can forge your own path with flexible work opportunities
The start-up culture in many tech firms also lends to a more lenient view on what job flexibility means. Many tech firms offer flex hours, more vacation time, or the ability to telecommute or work from home. Whether you have outside commitments such as children, or your own freelance business, many believe a career in tech could be the perfect way to balance a rewarding career with an enriched personal life through flexible working options. According to this article, flexibility in the workplace could hugely effect women. Manar Morales, president and CEO of the Diversity and Flexibility Alliance, notes that technology and globalization are similarly changing the way work is organized in a host of other sectors. This could reduce the reward of long face-time hours and lead to more gender equality in a number of occupations.
3. There will always be plenty of financially rewarding jobs available
Because of the growing nature of the tech industry, there won’t be a shortage of job opportunities any time soon. In fact, according to the Huffington Post, the tech industry is one of very few industries where demand is higher than supply when it comes to hiring. While the overall unemployment rate is between 9% to 10% and companies everywhere are figuring out how to do more work with less personnel, the tech industry is currently one of the only industries that is hiring. Plus, new markets are constantly opening up, and if you have the right skills to get the job done, it’s more than likely that it won’t be long before you’re making a substantial salary.

4. You’ll learn many new skills that can transfer across other jobs and industries
Just as you can leverage your current transferable skills to break into the tech industry, you’ll also gain a lot of transferable skills while you’re there. On top of technical skills, most people who work in tech will end up gaining soft skills like marketing and PR skills, product management abilities, research skills, data analysis skills, and social media capabilities, all of which are useful across almost any role or industry. Plus, “the emergence of soft skills as a cornerstone of success in the technical professions is even being leveraged as a way to attract more women into the STEM sector.”

5. You will make a difference 
According to the Atlantic, while 57 percent of occupations in the workforce are held by women, in computing occupations, that figure is only 25%. And it’s not just in tech – a gender gap is the reality within several industries, including many of the STEM fields. By applying to tech jobs that interest you, mentoring other females who hold an interest in the industry, and doing everything you can to make changes from within a company, you can go to sleep at night knowing that not only did you help pave the way for future generations of females in tech, but also females in the workforce as a whole.
As part of the PDFelement team, I’ve seen firsthand how a fresh perspective and workplace diversity can contribute to innovation in creating unique and simple software products. Our main goal at PDFelement is to create products that bring simplicity to the life of every type of user, no matter their age, gender, or background.
And with women making up a large portion of our user base, having a female perspective when it comes to designing or marketing the features of our product, or any tech product, is key.
  “At Wondershare, we passionately believe in the power of diversity, and with our global workforce we strive to include ideas and perspectives from every type of user, including women. We’ve hired many outstanding females who want to help us create simple solutions for everyday life challenges. By providing the right environments, programs, and policies, we support all women in pursuing their goals.” – Summer Qin, Director of Overseas Marketing & Sales 
Interested in breaking into the tech industry? Learn more about PDFelement, or leave a comment below!
    By Emily Byrne, Content Marketing Specialist at PDFelement
 

PDFelement

PDFelement

User Adoption: Why You Should Make Users Your Top Priority

At PDFelement, we care about our users. That’s why user adoption of our software is a huge priority. Read on to discover how important it is to ensure you take the user into account when developing a software product. User adoption entails building customer confidence in your services or product, as well as in the mission and vision of the product. It also means merging both the why and the what of your product by making adoption a collaborative effort between your marketing, sales, product team, and customer success department. You need to look at the product with a different perspective. Look at it as a method of engaging with your users, rather than simply a product you are trying to sell. This ties your users into the mission of your company, making them more emotionally connected to your organization. There are numerous benefits to considering user adoption in terms of your product. One of the most obvious is the ability to outshine your competitors. It makes users feel like your top priority
User adoption is not only about whether your employees are able to use your software system or not. It is also about prioritizing your users so that your organization can gain additional benefits in the long run. The following are a few of the ways that considering user adoption when developing your tech product can be a huge benefit:  Better adoption eventually leads to higher retention
The truth is that many companies are still confused about user retention and might be clueless about where to start. Most commonly, companies directly focus on customer retention which is the wrong approach since there are no shortcuts when it comes to customer growth. In fact, many companies that skip considering user adoption during the product development stage lose out in the end. As companies grow bigger, sometimes they forget about user adoption, or they simply skim over it. When high growth companies take shortcuts for advocacy, expansion, and even retention, they fail to build stronger foundations for their users, even though they have all the right resources. The bottom line is that user adoption is the only pathway for achieving long-term user retention and taking shortcuts only means you’ll lose out in the long run. 
  It also leads to positive business outcomes
The value of higher user adoption in terms of business objectives and outcomes can’t be overlooked. Technology that is not adopted by users can be considered a wasted asset. This is why user adoption plays a crucial role, especially in IT business where customer advocacy is key.  It is the only way in which companies can achieve positive outcomes because there is positive word of mouth and a positive reputation associated with the company or product.
  Lastly, it helps in improving implementation
Sometimes, decision makers put all of their focus on the way the system performs on a sheet of paper and neglect the way the software works in practice. Therefore, when it comes to implementation, a more user-centric approach should be used. If your company does not test out the software with various different types of end users during the development stage of your software, it will be hard to ensure you are meeting the needs of every type of user, and therefore implementation will not go smoothly.  And there you have it – the benefits of considering user adoption when developing your software product! Have any thoughts on the topic? Let us know in the comments below!
 

PDFelement

PDFelement

Top 5 Mobile PDF Scanning Solutions

Sometimes, keeping track of receipts, bank checks, forms, bills, and other documents can be a hassle. However, with the advent of mobile PDF scanner apps, it became a lot easier to turn your paper documents into digital files that can be accessed from any device and archived much more easily. 

With the right mobile app on your smartphone, you won’t need to worry about having access to a document scanner, since you’ll always have one in your pocket. Whether you’re an Android or iOS user, there are many applications that allow you to scan on-the-go. 

We’ll walk you through our top picks for the best mobile PDF scanning solutions you can find on the market:

1. Adobe Scan (Available for Android and iOS)
Adobe Scan is an easy-to-use app that allows you to use your phone to snap, and scan physical documents into PDFs with editable text for free. The app comes with inbuilt OCR, and image editing features to improve the quality of scans if needed. Users are also able to store and share scanned documents via email or back them up to Adobe Document Cloud. You can also sign up for a monthly package that allows you to combine files, rearrange documents, and fill and sign forms. 

2. Scanbot (Available for Android and iOS)
Scanbot is one of the most popular free scanning apps among smartphone users. The app offers a unique three-in-one package – document scanning, QR and barcode scanning, and faxing capabilities. It allows you to scan almost anything from documents and notes to whiteboards and business cards. When you scan a document, Scanbot adjusts many settings to capture the document perfectly, crop the document, straighten it and apply the filter. You can save scans either in PDF or JPG format and connect with cloud services such as Dropbox, Google Drive, Evernote, OneNote, iCloud and many others. By subscribing to the paid version for just $7.99, you get additional benefits like optical character recognition (OCR), extended storage options, PDF passwordsand text search.

3. CamScanner (Available for Android, iOS and Windows phone)
CamScanner is another top mobile document scanner app that is packed with many awesome features. It allows you to capture your receipts, books, notes, business cards, whiteboardsand other documents. The app uses OCR to extract text from your scans. Users also have access to features like smart cropping, automatic enhancement functions, advanced editing for annotations and sharing options (via email or social media as a PDF or JPEG file) for free. Another great feature is the passcode protection that allows you to protect the app and your documents from being accessed by strangers. You can subscribe to the paid version for just $4.99 to unlock premium feature like collaboration ability, multiple page collages and automatic uploads to Google Drive and Evernote.

4. Office Lens (Available for Android, iOS and Windows phone)
Office Lens from Microsoft was named one of the best apps of 2015 in the U.S. and Puerto Rico by Google Play. It is the simplest document scanning app there is. It allows you to scan receipts, notes, business cards, whiteboards, blackboardsand other documents. The app has an inbuilt OCR function that recognizes handwritten or printed text and allows you to search, copy or edit text easily. Office Lens offers a Document Mode with trimming and colour adjustments functions. The Whiteboard Mode also trims and adjusts glare as needed. Users have the options of converting scanned documents to Word, PowerPoint or PDF files. You can also save scans to OneNote or OneDrive.

5. Genius Scan (Available for Android, and iOS)
Genius Scan is another excellent scanner app for Android and iOS users. It allows you to scan a wide range of documents, convert scans to a multiple-page pdf or JPEG and share via email. The app uses a smart page detection feature to correct perspectives and enhance scans for you. The bulk scanning function allows you to scan lengthy documents with many pages. It also boasts other impressive features such as batch importing of photos, password protection, document organizationand an easy-to-use search function. You can integrate the app with cloud services like Dropbox, Evernote, and Box by upgrading to the paid version of the app called Genius Scan+ for $4.99 for Android) and $7.99 for iOS. 

Other top mobile PDF scanning apps you may consider are:  Dropbox (Available for iOS) Evernote Scannable (Available for iOS) TurboScan (Available for Android and iOS) Scanner Pro (Available for iOS) Tiny Scanner (Available for Android and iOS) And of course, PDFelement  Have any other suggestions for great PDF scanner apps? Let us know in the comments below!

PDFelement

PDFelement

Tips on How to Reboot Your Brain

The week’s just started, and you know what that usually means - your brain is in need of a reboot! Read on for some handy tips on how to improve your productivity at work by clearing your head and keeping your brain functioning just right!
  Studies show that when you’re extremely stressed out and in desperate need of sleep, some of your skills start to slide. It’s difficult to fully comprehend your surroundings, and you tend to lose focus. Performing the simplest of tasks becomes a challenge in itself. Stress can disrupt the way your brain functions and can significantly slow you down. 
  To get back on track, you need to take a break and reboot your brain; however, this is often easier said than done. I mean you can’t exactly just decide to take a quick nap in your workplace. Your boss may not fully approve. So, how can one reboot their brain and energize their mind once again? 
  Here are some tips to help you feel less tired: 
  Adjust your schedule according to your energy levels
  Not everyone is a morning person. For a lot of people, waking up early is not that easy. It only seems logical that if you try to do your work at hours when your energy level is down, and you’re feeling sluggish, you probably won’t be very productive. The solution is simple: to reboot your brain, you need to reboot your schedule. Change your routine and do your most important tasks at a time when your energy levels are high, and you feel fresh. This way you’ll be able to complete the tough tasks to the best of your abilities. This means, if you are one of those non-morning people, spend your first bit at the office going through emails and relaxing with a cup of coffee – save the important tasks for later! 
  Sleep well     
  Naturally, you’re going to be less productive if you’re tired and if you haven’t slept well. People need a regular sleep cycle of 7 to 8 hours every night, so if you miss out on rest, you won’t be able to function fully. To reboot your brain, you can take a nap in a quiet, comfortable room if that option is available to you. Apart from that, if you readjust your sleeping schedule long-term, it will help in the long run with your productivity. 
  Take a mental break to eat and drink water
Working through lunch every day won’t actually improve the quality of your work, or your output for that matter. Instead, by the time the day ends, you’ll be tired and would still have loads of work to do. Not eating will make you less focused, and actually negatively affect your productivity. This is why you should go and take a mental break to eat out with your friends, even if it’s only for a short period of time. A 20-minute break isn’t going to hurt you; instead, you’ll be able to reboot your brain and re-focus your energies. Plus, don't forget to drink water - it enhances mental function and keeps everything in your body running smoothly. After nourishing yourself and taking a mental break to think about other topics and chat with friends, you’ll feel refreshed and will be ready to tackle your workload more efficiently. 
  Exercise 
  Exercising won't only help keep you fit, but it will also re-charge your brain. Exercise reduces stress and improves mental stamina. Your mind works better after exercise, probably due to the increased blood flow and oxygen to your brain. This allows you to focus better, improve your memory, and think more clearly, ensuring you can complete even the most challenging tasks at hand. This is why you should work out on a regular basis, or even just go for a morning stroll every day to get the blood pumping! 
  Of course, using digital tools to help simplify your work tasks doesn’t hurt either. That’s why it’s handy to use tools like PDFelement to take a load off your mind. Fill out that form more easily, sign documents quickly, or easily collaborate with others without having to use a ton of brain power. Try it out today! 
  Having any other tips for rebooting your brain? We’d love to hear about them in the comments! 
   
   
 

PDFelement

PDFelement

The Top Digital Transformation Trends in 2018

At PDFelement, we like to stay on top of the trends. See how the latest digital technology is shaping the world of business!    Digital technology is the future. Fancy mobile apps and digital platforms are no longer reserved for big high-tech enterprises. Digital is going mainstream among businesses big and small. The internet has become a playground for anyone with a sense of creativity and entrepreneurship. CEOs, media managers, and business analysts alike have taken notice of the massive opportunities online. We’ve found some of the most exciting digital transformation trends that are impacting business in a big way.    Blockchain Technology    This could very well be the future of the internet. Blockchain is an extremely reliable method of collecting, transmitting, and recording data. The idea can be hard to wrap your head around at first, but in principle, it is simple and easy to manage. It works by using a decentralization method of consensus between multiple servers. Essentially, what that means is individual “blocks” of information — consisting of data, a timestamp, and a transaction record — are linked together in a chain. This constantly updating chain is structurally designed to be resistant to modification, making it one of the most secure ways to transfer information. This digital trend is making its way into business. Its ability to authenticate data makes it extremely difficult to hack, which is valuable for records management, digital transactions, identity verification, and more.    Location Services    Since the global positioning system (or GPS) was invented, we’ve been able to pinpoint our exact location on a map to within 5 meters or less. Companies like Uber and other ride share programs have sprung up to take advantage of location services. The option of sharing your location helps businesses to improve customer care and better assist people with what they’re looking for. From interactive transit maps to delivery service, location services unlock the potential of digital mobility.   
Contactless Payment    With Apple Pay, Google Pay, and other mobile banking apps, contactless payment has never been easier. With the growing trend in contactless payment, wallets are quickly becoming a thing of the past. Ease of payment promotes more spending among consumers, which is great for business. Another benefit to cashless and card-less forms of payment is the ability to reach more customers online. Businesses that convert to a digital platform consistently report boosts in sales, higher volumes of search traffic, and increased productivity among employees. Overall, this means faster growth for your company. Digital transactions are much easier to record and manage which saves tons of time. The contactless payment trend is expected to continue as businesses and banks capitalize on the increased consumer spending and untapped cash flow.    Voice Recognition A.I.    Talking to a computer used to be science fiction. Remember in Star Trek when characters could simply say “computer” into the open air and give voice commands? Just a few short decades later, instead of giving commands to a computer, we’re asking Siri for directions, Google for recipes, and Alexa to play music. Artificial intelligence has become increasingly intuitive at recognizing speech. So what does this mean for business? As voice recognition has become more accurate, it opens up the possibility for automated transcription, A.I. customer service, and much more.    Alongside these new digital tools, PDFelement is always available to assist with your documentation, form creation, and archiving needs.    Have any thoughts on these new digital trends? Let us know in the comments section! 

PDFelement

PDFelement

The Top 5 Uses of PDF Tools for Students

As part of our Back to School promotion running until September 14th, we are highlighting the ways that PDF software can be useful when it comes to your education. This week, we outline the top 5 uses of PDF editors for students! 
  It's that time of year again - time to get ready to head back into the classroom and start another semester of assignments. Ever tried completing an assignment in PDF format or signing a PDF application form electronically? If so, you’re likely aware that editing a pdf can be difficult without the right software.    We all know that students barely have enough time as it is, and the little time they do have should not be wasted trying to figure out how to edit a PDF.  With a decent pdf editing tool, you don’t have to go through the hassle of having to print a form, complete it by hand and scan it back onto your device before sending it back.  Here are the top five ways pdf editing tools can make your life easier as a student: 
  1. For collaborating on group projects 
  Pdf editors allow you to create pdfs from scratch, scanned hard copies, or convert digital documents. Top pdf editors also include OCR technology that allows you to edit scanned text, and they let you easily transfer PDFs from your device to other devices and vice versa. This means you can fill out your assignment in pdf on your desktop at home, et view it just as easily on your smartphone. Plus, you can easily collaborate with your classmates as well, by using annotation markup tools such as highlighting, commenting, and more. This way each member can participate in the review process for a group project.   
  2. For converting files to different formats
  A good pdf editing tool allows you to export pdfs into other editable formats like Microsoft Word and PowerPoint, HTML, or plain text, maintaining the original files hyperlinks, images, and other elements, while preserving the original formatting. You can also convert other file formats to PDF effortlessly, still retaining the same formatting and look as the original. Perhaps you did a class presentation in PowerPoint, but want to preserve the slides later in PDF format. This is easy to do with tools like PDFelement. 
3. For the ability to compress assignments and share them easily    Most pdf editors allow you to compress and reduce large pdf files to optimum sizes so that they can be easily stored and shared in smaller capacity without compromising their quality. This can come handy when you want to send assignments to professors via emails or when you need to upload a large Dropbox file for your group project.      4. For reading e-books and online content 
  Most pdf editing tools come with relevant layouts and settings that offer you advanced reading experience with smooth scrolling and fast search. If any of your textbooks are online, or if you need to view online PDF content, you can do so easily with tools like PDFelement. 
  5. For form filling  With PDFelement, you can create or edit PDF forms easily, either from scratch, from a template, or by converting a Word doc to a PDF form using automatic form field recognition. This is really helpful if you need to complete an application form such as a student loan request, request to get entry into a campus club, or request to get entry into a program. Plus, with digital signatures, you can electronically sign the form and it will be legally binding. 
   
We hope PDFelement will help make your school year a little easier! If you have any other tips for students, let us know in the comments below! And remember to check out our Back to School promotion and discover how you can save big!
   
 

PDFelement

PDFelement

The Top 5 Uses of PDF Tools for Instructors

As part of our Back to School promotion running until September 14th, we are highlighting the ways that PDF software can be useful when it comes to education. This time, we’ll outline the top 5 uses of PDF tools for instructors! 
With the beginning of the school year comes many challenges for instructors. They return back to long days of teaching, lesson planning, and marking assignments. Their days are packed, so any tool that will help make their lives just a little bit easier is one they should likely invest in.  An instructor’s main concern should be on educating their students – helping them understand concepts, explaining and listening to different viewpoints, and giving students all the tools they need to absorb information so they can use it in the future. They don’t want to think about the mundane aspects of their job like how to best markup student papers, share learning material, or fill out a tedious form. This is why a PDF solution like PDFelement can be a real time-saver for instructors now that the school year is starting back up again! 
  Here are the top five ways PDF editing tools can make your life easier as an instructor: 
  1. You can mark assignments electronically
  Since everything is done online these days, it makes sense that marking assignments is often done electronically rather than in hard copy as well. Luckily, tools like PDFelement have an abundance of annotation tools. With PDFelement, you can leave comments or sticky notes to draw attention to a certain point or concept, or you can highlight certain sections that you’d like a student to change or review. Not only will you be able to easily make these changes, but you can also easily send the marked up file back to the student who can read and review the changes using PDFelement as well. 
2. You can share learning material effortlessly 
  As well, many learning materials are now provided to students in electronic format – either through files or links to educational websites. With PDFelement’s editing features, you can easily put together reading packages for your class, using tools to manage, organize, split pages, add bookmarks, and more. If you do decide that you want to print out the reading materials for your students, you can also easily print to PDF using PDFelement.  As well, PDFelement’s OCR features lets you easily scan material from a hard copy textbook that can then be edited and added into the reading package or shared electronically with your students. Most PDF editors allow you to compress and reduce large pdf files as well, so they can be easily shared without compromising quality. This can come in handy when you want to send material to students via email or other platforms online. 
  3. You can quickly convert files    PDFelement lets you export PDFs into other editable formats like Microsoft Word, PowerPoint, HTML, and more, while preserving all formatting from the original document. Perhaps you have material in PDF format that you want to present to your class. You can easily export your PDF into a PowerPoint presentation. You can also convert other file formats to PDF effortlessly, while retaining the same formatting and look as the original. Perhaps you require your students to send their papers in PDF format to ensure that no formatting gets misaligned in the process of sending. Students can easily convert their paper written in Word to PDF format with PDFelement, which will help make your life a lot easier when you are reviewing and marking the paper.    4. You can read up on material for lectures 
  Most PDF editing tools come with relevant layouts and settings that offer you advanced reading experience with smooth scrolling and fast search. If you are researching concepts online to include in your next lecture, or if you need to view online PDF content, you can do so easily with tools like PDFelement. You can also markup the text as you go, making notes on what you want to include in your lesson plan, or highlighting certain sections. 
  5. You can share and fill out forms easily 
  With PDFelement, you can create or edit PDF forms either from scratch or from a template using automatic form field recognition. This is really helpful if you need to create a form for your students to fill out. Perhaps you want to gather feedback about the class by having students fill out a form. Or you might require your students to complete monthly assessments on their work by filling out forms, either online or in hard copy. You can easily create these types of forms, and your students can easily fill them out using PDFelement. Plus, with digital signatures, you or your students can electronically sign forms for saved time and convenience. 
  We hope this school year will be a little easier with the help of PDFelement! If you have any other tips for instructors, let us know in the comments below!
   
 

PDFelement

PDFelement

The Top 5 Tech Gadgets to Add to your Holiday Wish List in 2018

It’s December and you know what that means – Christmas is just around the corner! It’s about time you start working on a wish list, and we’ve got the perfect suggestions for on-the-go business professionals! 

Are you a gadget-lover? Looking for the latest in tech items to bring more life into the office? Why not check out some of the hottest new tech gadgets from 2018. Let’s get started!  1. Mr. Coffee Smart Optimal Brew
If you are a coffee addict like I am, you will fully appreciate the convenience of this WiFi coffee machine! Even before you step foot in the office, you can start the brewing process by using the WeMo App through your phone or mobile device. This means there will be a fresh pot of coffee ready and waiting for you as soon as you arrive. Is there anything better than that? You can also remotely adjust the timer or set up reminders, and the brewing process is faster due to Optimal Brew Technology. Plus, there is a specific setting for grabbing a quick cup while the pot is still brewing – Grab-A-Cup Auto Pause, making for the ultimateconvenience. Be sure to put this on your list if coffee is what gets you through the work day! 2. TrekDesk Walking & Standing Desk for Treadmill 
Finding it hard to fit an exercise routine into your busy work schedule? This standing deskwork station attaches to a treadmill, letting you take care of getting your muscles moving WHILE working. After all, the American Heart Association has recently suggested that sitting all day at your desk puts you at much higher risk of suffering from heart disease or stroke. Yikes! Luckily, this device attaches to almost any type of treadmill, and includes a manuscript holder, three-level file folder, and a telephone/headset stand. It also includes cup holders and can adjust to a variety of heights and weights. Get healthy in 2019 and add this item to your list! 3. Ipevo IW2 Wireless Interactive Whiteboard System
Do you work remotely, or with coworkers from other offices across the globe? Sometimes, technology can get in the way, with meetings being held up due to technical issues or glitches. However, this cloud-based technology makes it much easier. The Ipevo Wireless Whiteboard lets you turn an existing whiteboard into a massive interactive whiteboard screen that lets you collaborate easily with others during brainstorming meetings or training sessions.This is a must-have item if collaboration is a big part of your job, so add it to the list!  4. WiFi Scanner Wand: Portable Document and Photo Scanner
As we at PDFelement know, working with scanned PDF files has become increasingly common for many in the business world. So, why not invest in an item that will make scanning a file even more effortless? That’s where the WiFi Scanner Wand comes in. It automatically scans a file to JPEG or PDF format, and can connect to any WiFi enabled device to download the file wirelessly. It also enables you to store your image files on a MicroSD card if you’d like. Add this to the list for the ultimate scanning convenience. While you’re at it, throw PDFelement on the list as well! 5. PNY 512GB Elite MicroSD card
Speaking of storing files on a MicroSD card, why not check out the PNY 512GB Elite MicroSD card. This card has a rated reading speed of up to 90MBps and can store over 80 hours of full HD video content and up to 100,000 pictures. It is compatible with smartphones, tablets, cameras, drones, and more. It comes with a lifetime warranty and an adapter so that it can be used
 on DSLR and MIL cameras. If you want to dramatically increase storage space on your smartphone, this is the right gadget for you. And there you have our top 5 picks for must-have tech gadgets in 2018! We’d love to know your top picks as well! Let us know in the comments below.
 

PDFelement

PDFelement

The Top 5 Document Collaboration Tools

Teamwork is crucial to the success of any business. But the big question is – how do you ensure your team collaborates successfully in today's virtual business world?

Before the digital age, a “team” meant people sharing the same office space. However, with the rise in virtual technology, many business owners have moved toward remote teams and digital collaboration. According to statistics from the American Community Survey, telecommuting has grown by 115 percent between 2005 and 2015, nearly 10x faster than the rest of the workforce. Further research highlighted in the Harvard Business Review, confirms that the performance of the telecommuting populations increased dramatically by 13 percent over the course of nine months of ditching the traditional office setting.

A shift towards remote work means that the need for virtual communication and collaboration tools is greater than ever. Fortunately, there are a ton of options out there that can help your team work together from any location. Frombrainstorming, to running productive meetings online, the options are endless.

We’ve compiled a list of the best document collaboration tools on the market. The following applications are well worth checking out, whether you work as a team in the office or remotely. Plus, using PDFelement alongside these tools makes teamwork even easier:


1. Slack
Slack is an incredibly smart collaboration tool with millions of users around the globe. It allows you to send real-time direct messages to your employees or coworkers individually or as a group. The app also features a video calling option and a searchable record of all your files and conversations. Another interesting feature you should explore on Slack is the ability to organize conversations into different channels (perhaps for specific projects, technical support, general meetings, etc.). The app allows for integrations with a growing number of handy services and apps including Dropbox, Google Drive, and Box. The free plan has limited functions, but the paid version offers more capabilities.

2. Google Docs
Google Docs is probably the most popular and well-known application on this list. It is a free cloud service from Google that enables teams to collaborate on documents in real time. You can work on documents over the cloud, edit or make a document "a view only" file, and access shared data on any device. Unlike most document collaboration tools, you do not need to download a special application to enjoy Google Docs. Once you create a Google ID or Gmail account, you are automatically qualified to use Google Docs. You’ll enjoy 15GB of cloud storage on the free plan, which often is more than enough if you have a small team.

3. Dropbox Paper
Dropbox Paper is an easy-to-use, flexible web-based document collaboration tool from Dropbox. The platform allows teams to create, review, revise, manage and organize shared documents in real time. The tool allows embedding of video or audio into Dropbox Paper by merely copying and pasting the URL into the Paper document. There's also be the ability to share files with team members individually or as a group, manage access to documents, assign tasks to a team member with mentions and get feedback in real time.

4. Trello
Trello is another respected project management tool that allows you to organize projects and collaborate on them easily. Trello's boards, lists, and cards let you organize and prioritize your projects in a fun, flexible and rewarding way. Plus, you can create to-do-lists and delegate tasksamongst your team members. You can also input comments in each card as a means of giving feedback to others. The platform is integrated with top utility apps like Evernote, GitHub, Google Drive and Slack. The best thing about Trello is that you are empowered to customize the tool according to your needs with features like board backgrounds, emoji reactions, and stickers.

5. Bit.ai
Bit.ai is one of the newest document collaboration tools on the market, but its unique feature-packed platform means it’s a strong competitor even to more established applications on this list. Bit.ai helps you create, manage and track documents. Apart from allowing multiple users to collaborate on documents, users are also allowed to share YouTube videos, SoundCloud Playlists, Google Docs, One Drive Excel Spreadsheets, GIFs, Tweets, Pinterest boards and more. The app's minimalistic design won't necessarily wow you, but you will surely love the app's abilities to track engagement levels on shared documents, customize options, search easily, create smart workspaces and more. It lets you collaborate and work effectively with teams of any size.

And there you have it – our picks for the best document collaboration tools currently on the market! Have any other suggestions? Let us know in the comments!   

PDFelement

PDFelement

The Top 5 Benefits of OCR

Ditch that paper! With the digitization of paper-based records, not only have we been able to save a ton of trees, but we’ve also been able to increase efficiency in a big way. Digital records are now transferable, sortable, searchable, and more easily archived. However, with a lot of benefits to digitization also come some challenges. Luckily, these challenges can be overcome with a handy tool called OCR.

As you might be aware, OCR refers to Optical Character Recognition. This is a technology used to recognize text within digital or scanned documents and photos. You can use this tool to convert virtually any type of image that includes text into an editable text document, even if the text is in handwriting. PDFelement, among many other programs, supports this tool.

It’s probably obvious that this technology brings many benefits. Read on to discover the top 5 below: 

1. Easy Editing
Ever wanted to make changes to an old document you worked on but only have the hard copy available? Maybe you want to copy the formatting of an old form you filled out or created, but again don’t have a digital copy to work off of.  The OCR tool is a lifesaver because you can use it to scan and digitize old documents so that you can easily edit them in a word processor or other type of suitable program, rather than having to type the all of the content outagain by hand. This saves a ton of time and manuallabor, and is obviously a major benefit. 2.Stress-free searching
After you use OCR to detect the text in your scanned document, you can save your file in a format such as .doc,.txt, .pdf and more. You can view and edit these file types in programs like Microsoft Word, Excel, Adobe Acrobat, PDFelement, and more. All of these programs contain an internal searching function that lets you easily search for a certain word or phrase by simply pressing Ctrl+F in Windows or Command+F in Mac. Again, this saves so much time, since you don’t have to manually scroll through the entire document and scan every line to find the section you’re looking for, which can betime consuming if it’s a lengthy document. 3.Convenient Storage Options
Get rid of those filings cabinets! When you digitize documents, you save physical storage space which frees up space in the office for more productive uses, like fitting in more desks and employees, or creating leisure spaces for open seating areas, foosball tables, TVs, you name it!  You also reduce the need forpaper, and paper storage.  4.Accessibility for Everyone
Once you scan and convert your document using OCR, you can make it available to many other users. Essentially, it will be available to anyone who has access to the database you’ve uploaded it to. This can be beneficial since it allows you to give customers access to these digitalfiles, so that they can easily view and review past records such as past payment receipts, purchase history, credit history, etc. and more. Plus, by uploading them to databases like Archive.org you can make these files publicly accessible by anyone around the globe. 5.Top-notch translation tools
These days, OCR supports a huge number of languages. English, French, Spanish, Chinese, Japanese, Arabic, Indian, you name it. You scan a document in one language, digitized it, and translate it into almost any other language. This also saves time and resources, since you no longer need human translators to manually go through printed documents. This also helps your office productivity, since the turnaround time for projects is muchquicker when you don’t have to wait on translators to get your translated content back to you. Do you have any other benefits to OCR that you think should be mentioned? Let us know in the comments below!

PDFelement

PDFelement

The Top 4 Ways to Protect Your PDFs

In this day and age, security is at the top of everyone’s priority list, especially with the new GDPR regulations brought in this year. Luckily, many PDF tools, including PDFelement, offer security features that help you make sure information doesn’t fall into the wrong hands. Often, clients or customers are providing businesses with their personal information. From both perspectives, a case of mistaken data leak can be a bad situation. For customers, it exposes them to risks of identity theft, and for businesses this opens them up to a damaged reputation, not to mention potential lawsuits and hefty fines. Yikes! Here are the top 4 ways you can protect your PDFs with tools like PDFelement: 1. Password Protection
With tools like PDFelement, you can easily set password restrictions on your document so that not just anyone can open, edit, save, or print it. There are two types of password protection offered by PDFelement – open passwords and permission passwords. Setting an open password means users must enter a password before opening the document. Permissions passwords require users to enter a password before they can access certain functions or settings to alter the document. To add an open or permission in PDFelement, go to the “Protect” tab and click on the “Password” or “Password Management” button. An open password is important if only a few authorized recipients are meant to open and view the file, for instance, sending a confidential form to someone over email. A permissions password is useful if a broad number of users are meant to view the file, but you don’t want just anyone making changes to it.  2. Redaction
Need to send a document containing sensitive information to multiple individuals? Perhaps you are publishing a legal or government document that will be viewed by the public. You’ll want to make sure any sensitive personal data is removed or hidden, which can be done through redaction. Redaction permanently removes or hides certain information by placing a dark bar over the information, which can’t be removed. This signals to viewers that sensitive data has been removed.  Many private companies or public authorities have to handle sensitive data that requires protection, especially to comply with the recent GDPR regulations that were brought in, which can bring severe financial penalties if they are not followed. To apply redaction in PDFelement, go to the “Protect” tab, and click on either the “Mark for Redaction” or “Search and Redact” button to get started. 3. Digital E-Signatures
With everything in business being moved to online platforms these days, it only makes sense that digital signatures would become an increasingly common way to sign documents. Just like signing a paper document by hand, e-signatures digitally authorize a document quickly and conveniently so business can be done much faster. It’s beneficial to look for a PDF program that offers digital signature capabilities. This not only adds a layer of extra protection to your file, but also makes things a lot smoother and easier for all parties involved. Plus, after signing the document, you can lock it with an open or permissions password to protect it even further. To add a digital signature in PDFelement, go to the “Protect” tab, and click on the “Sign Document” or “Place Signature” button.  4. Watermarks & Stamps
Lastly, another security measure you can add to your documents is a watermark or a stamp. A watermark is the addition of a certain design or pattern to your document that signifies the company or person that owns it. This is useful because it deters fake copying or altering of the document, as well as clearly shows the original source of the document. Watermarks help to prove the authenticity of a file, and with PDFelement, adding a watermark is simple. Just go to the “Edit” tab, click on the “Watermark” button, and choose whether you want to create a new watermark, update an existing watermark, or remove a watermark from your file. Similarly, stamps add to the authenticity of your document as well. When files include a digitally-authenticated timestamp, you’ll know the content within the file was last changed at that time. Or, the stamp can give you an idea of the last action that was completed on the document. For instance, a stamp can tell you whether it is a draft version, sent for comment or review, or if it has been approved or disapproved. Again, adding stamps is easy in PDFelement. Simply go to the “Comment” tab, click on the stamp button, and select the template you want to use to create your stamp. Have any more tips on how to protect your PDF documents? Let us know in the comments below!       

PDFelement

PDFelement

The Top 3 Ways Technology Assists Learning

Continuing on with the Back to School  theme (PS: there’s still time to get your discount), we’ve got another blog post for those eager returning students! Today we discuss how technology increases your ability to learn. 
  With technological advancements, the field of education has undergone an evolution. Technology and education now go hand-in-hand as, and technology brings greater access to educational tools than was ever available before. 
  With this technological shift, many people have wondered, does technology actually help people learn? Or does it serve as more of a distraction that takes away the need for personalization and social skills? The truth is, there’s a reason why technology is being used so heavily in the classroom these days to assist with learning, and in our minds, the benefits of technology outweigh the cons when it comes to education. 
  Here are just a few of the ways technology tools can help people learn: 
  1. Higher quality learning material that’s easily accessible    Teachers can now present a much fuller spectrum of information to their students, thanks to many tools and informational material found online. They can also use presentation tools to aid them in creating more visually appealing and interactive presentations for their students. 
  Teachers can also learn the topics more easily themselves before they present it in class, and prepare for any questions that students might have for them. '
2.  It’s easier for students to voice their opinions    With more technological tools now available, students can now participate, without necessarily having to speak up in class. Students feel more comfortable contributing to classroom discussions through things like online chat tools and discussion forums. This is especially helpful for more reserved students who might have opinions or questions, but don’t want to bring them up in front of an entire classroom full of people. 
  Plus, instead of submitting paper assignments, classwork can be e-mailed to the instructor. Students can contact their teacher and discuss any problems that they might have at any time. 
  3. Allows for interactive learning sessions 
  Multiple tools are currently available to help enhance learning and make the process more interactive for both teachers and students. These include: 
  Online collaboration tools: Students can share and edit documents through a common platform. This saves time and allows for the collaborative generation of ideas.  Presentation software: PowerPoint and other similar presentation tools can be used both by the instructor and students to present topics using high-definition pictures and videos, animations, GIFs, and more. Visually aids help make the presentation more interesting and the information more memorable.  Tablets: These can be connected to a PC, cloud, or projector to display and share information with exciting visual aids as well.  Course management tools: These digital tools allow teachers to organize class-related data including grading systems, syllabus, document sharing, etc. One such example is Canvas, though there are many others.  Smartphones: A class group may be created on any chatting platform which allows for sharing of information quickly and easily.  Lecture capture tools: This allows you to record lectures and then upload them online, making information readily available for a wider audience.    As you can see, technology can make the learning process a lot easier and more accessible for both students and teachers. It can also cut down on classroom costs and time wasted. Even parents can log on to the school website and check their child’s progress. With everything from online development workshops to even tools like PDFelement where students can easily collaborate, fill forms, or convert files, you can learn so much and get so much done, often with just the click of a button. 
  All in all, technology can facilitate learning more easily than ever before. Though some people feel it has some detractions. such as hindering interpersonal skills, there are still clear benefits that can’t be ignored. 
  What are your thoughts on the role of technology in education? Let us know in the comments!
 

PDFelement

PDFelement

The More you Know: Setting up Form Responses for your users

The ability to build forms that are interactive and intuitive is highly beneficial for the end users. Have you ever built a form and wanted to tweak the way the answers will show up? For instance, you might want to set the font size, font color, and more. In today’s post, we’ll talk about how to set up your form so that the responses look nice and organized.    To access the properties and edit them, either double click on the form field box while in editing mode, or simply right click. Below is a list of the properties that you are able to change.    Appearance:    Borders and colors  The box surrounding the text can be colored if you’d like; this is completely up to you. If you decide to go with a border, you can select the thickness of the line and its style as well.    Text:  You can change the default size, color, and font of the responses.      Options:    Alignment: Left, Right, Centre    Assign a default value  This is useful if there is an answer that you think is common or a prompt that you want to give users.    How the response displays in the text boxes:  -Scroll long text: The text you input will continue on one line    Multi-line: If you enter a long answer (eg. Paragraph), the text will break into multiple lines and fill the length of the box. However, you will not be able to scroll through the answer.    If you have a lot of text, you can select both “Scroll long text” and “multi-line” so that you can scroll through the multiple lines that are hidden from view.      Limit of x amount of characters  Choose this option if you don’t want the answers to be too long; however, it will not be specified on the form.    Actions  You can refer back to an old blog post we wrote on the topic of mouse triggers to learn more.    Format      If applicable, you can set it so that the values that the user enters are numbers, percentages, dates, or times. There is also an option to select special formats: Zip Code, Phone Number, Social Security Number, and Arbitrary Mask. It’s important to note that you can’t select “Special” if you have “Multi-line” checked.    Calculations  You can also learn more about this topic in a previous post.    Pro-tip: Always remember to press “Close” to save!      There you have it! This is how you set up form responses in PDFelement for Mac. The functions in the Windows version of the software are similar, so if you have any questions or tutorial requests, let us know in the comments below!    We also have an online forum where you can get your PDFelement questions answered. Hope to see you there!   

PDFelement

PDFelement

The More You Know: Setting up Collation - Windows

Today I’ll show you how to set up collation with PDFelement! If you’re scratching your heads wondering what on earth this word means, you’re not alone! It’s a bit embarrassing to admit, but I only found out about this term very recently when a user on the forum asked how she could do this on Windows. Honestly, this feature is harder to find than it should be on PDFelement, so I thought I’d do a quick tutorial!    Collation is useful when you need to do a print job involving multiple copies of the same multi-paged file. It will automatically group the pages together instead of printing page one twice, then page two twice, and so on. This means that the printed documents are batched in the right order and ready to use immediately instead of sorting through a big pile of paper to find them. Hopefully these images I’ve included from Formax Printing do a decent job of explaining the concept.       So how do you do this? After you’ve finished with the file you are working on and are ready to print, go into the File Tab on the top left.    Here, you will be able to set your preferences for multiple aspects of PDFelement. Since we are setting up collation, select “Print” from the left-hand side. This will bring up the page where you can set-up your printing preferences. Click on “Printer properties,” which can be located under the first drop-down menu below the large Print icon.      There should be a pop-up with two tabs. You can ignore that, and select “Advanced.”      Now comes the tricky part, which was actually pointed out to me by my colleague. Most people, including myself, would never have thought to try this! Click on “Copy Count”. This will allow you to select the amount of copies you would like to make. When you adjust the number above 1, you will see that you can select or de-select the option to collate your pages. This does make sense, since you can only collate when there is more than one copy being printed.       And there you have it! This is how you set up collation in PDFelement for Windows. Any questions? Feel free to comment below, and I will do my best to answer them.    Get your PDFelement questions answered directly. We also have an online forum where you can get your PDFelement questions answered. See you there! 

PDFelement

PDFelement

The More You Know: Setting Tab Order

Today, we will be walking you through the steps for setting the tab order on your forms on PDFelement! I find that I’m filling out more forms digitally than I used to, and some of them get quite lengthy. While my Mac’s track pad is quite easy to use and more sensitive than the one my other laptop had, it’s still nice to restrict all my movement to keyboard shortcuts and prompts when I’m filling in these forms. I really appreciate a form with a tab order that makes sense and takes me through the fields chronologically and naturally. I want to feel that the tab order is taking me through the form in the way that I would go about it if I were filling in the form manually.    Mac After you’ve completely put in all your form fields, and placed them where you want them to appear, you can select “Show Tab Numbers” on the right-hand side. Or, right click to select the option from a drop down menu.  You should see purple boxes with numbers in them appear in the top left corner of each form field. This indicates the current order that the user will be tabbing in. The numbers are assigned in the order that you created the fields in.  To change this order, simply begin clicking on the boxes in the order that you would like them to be tabbed in. You will find that the boxes will change into their new order numbers as you are click the next box in the sequence, so don’t panic if they aren’t changing right when you click! Once you reach the last box on the page, there will be a pop-up asking whether you’ve completed the action of setting the tab order. Click “Yes” to confirm and “No” to continue editing.    Windows  The process of setting up the tab order is similar in the Windows version of PDFelement. I will briefly summarize the steps and bring up the points where it differs:  1) To bring up the menu to set tab order, you must right click on any form field to select “Set Tab Order”. The purple boxes will appear in the same place. The sequence will be set by the order in which the fields were created in.  2) Once you have clicked on all the boxes to assign the order that you want and are satisfied, click “Yes” to confirm and the purple boxes will disappear.    Tips:  Tab orders are set by page. This means that the first field of each page will begin at 1. However, this will not affect the user’s workflow, as the last box on page one will tab into the first box on page 2 and so on.  Although you are setting the tab order by page instead of by document, save this task for the very end when you have input all the necessary fields, as you need to start at “1” to set the order on each page.  The confirmation pop-up will appear after you click the last unclicked box each time you complete a page. Make sure to click the last box, even though at this point, the number will be what you want. Otherwise, you won’t be able to save your work. If you are done editing the tabbing sequence for the time being and would like to hide the purple numbers, simply: a. Mac: Click on another field editing option (such as form field recognition) to let the program know that you would like to exit “Show Tab Numbers”.  b. Windows: Right click again and de-select the option to “Set Tab Order”.  There you have it. This is how you set up tab order in PDFelement. Any questions or tutorial requests? Comment below! We also have an online forum where you can get your PDFelement questions answered. Check it out! 

PDFelement

PDFelement

The More You Know: Redaction

There have been many exciting changes to our PDFelement Community, and I’d like to take this moment to point you in the direction of our monthly Tutorial Request Thread! There’s been a lot of feedback regarding the need for additional tutorials and explanations for PDFelement features, so I thought I’d give you a chance to tell me what tutorials you want to see in the future!    This week’s tutorial will be on the topic of redaction. I’ve received a few different questions about the redaction tool in the forum over the past few weeks.    For those of you who’ve never used this feature before, the redaction tool removes or hides information in a document, usually in the form of blacking sections out; the black bars notify the reader that the text or image contains sensitive information. This way, information can be selectively disclosed, and sensitive parts of the file remain secret. For example, in the United States, court records are made public, so lawyers often go over the transcripts after the trial to redact personal information.    Of course, this feature isn’t limited to corporate use, and personal users can utilize redaction to protect their own sensitive information as well!    Mac:    Step 1: Locate the redaction tool under “Protect” -> “Redact”. You can change the color of redaction on the righthand side. While selecting colors, you’ll be able to see a sample of what the results will look like.         Step 2: Highlight the sections that you would like to redact. If you are performing redaction on a document with words, the program will likely detect it and highlight the words (refer to the image below). Otherwise, you can use the pointer to select the area that you would like to black out.        Step 3: You can mark all the sections you would like to redact in the document before pressing “Apply Redactions”. It’s important to note that this is a non-reversible procedure.        Step 4: Ta-da! You will end up with a blacked out (or other colored out) redaction on all the information that you would like hidden.      Switching colors    Many people have been asking for a specific whiteout tool, but little do they know, this is it! You can switch the color of your redaction to suit your needs, including making it white.    Step 1: Click on the eye dropper  Step 2: A “+” sign will appear on the colored circle closest to the right. Click on this for the palette to appear.      Step 3: Once you select the color you would like to switch to, the last circle will become that color, appear under “fill color”, and it will show up on the sample section.      Windows:    On Windows, the procedure is roughly the same: you mark the areas that you would like to redact, then you apply your redaction permanently by selecting “Apply”, which is a separate button.        On both versions, you can utilize the sticky note feature to make a note regarding the reason for redaction. You can access this through the menu that pops up when you right-click.            To change the color of the redaction on Windows, bring up the “Properties” menu via right-click.        A bonus feature for redaction on the Windows software is the ability to search for certain words and redact them all at once. This can be handy when you have a large document and you’re trying to cover all instances of a specific name or phone number. To access this, select the “Search & Redact” function on the ribbon under “Protect”.      Type in the word that you would like to redact throughout the document, and all instances of it will be highlighted.           And there you have it. That’s my quick and easy guide on how to use the PDFelement redaction tool to secure your information and files.    Is there another feature that you would like to see a tutorial on? Feel free to request it in our forum, or in the comments below! Plus, if you have any questions, feel free to comment below as well.    By Rebecca Chen, Community Manager at PDFelement  

PDFelement

PDFelement

The More You Know: Mouse Triggers

The ability to create a form can come in very handy. You can make complicated and lengthy documents – such as contracts or applications – fillable and easy to complete within minutes. You’ve likely played around with the text field properties to see what you can do to make your forms even more awesome and accessible, and you may have come across a drop-down menu full of mouse triggers. Typically, mouse triggers are used to set off specific actions, such as refreshing the form or opening a link online.         Have you ever wondered what mouse triggers actually do? Or why there are six different actions? When I first learned PDFelement, I ignored mouse triggers because I only needed one action to do what I wanted with my form. But my curiosity got the better of me, and I figured that many of you might be confused and seeking answers as well.    After reaching out to a former customer service representative who really knew the ins and outs of the software, and doing a bit of experimentation myself, I’ve come up with a definition for each trigger.         Triggers:  Mouse up: The release after a click. After the mouse’s button goes up, this action will ensue.   Mouse down: The mouse-click. When the mouse’s button is pressed down, this action will ensue.  Mouse enter: This action will ensue when you move the pointer so that it enters the form field.  Mouse exit: When the pointer leaves the form field, this action will ensue.  On focus: This action will ensue when the form field has been clicked on and is being focused on.   On blur: When the form field is out of focus, which happens when another place or button has been clicked, this is the action that will ensue.    Other quick fun facts for form field properties:  The options for formatting List Box properties can be a little tricky too. Here are a few keywords:    Sort items: this will reorder the listed items numerically and alphabetically.  Multiple selection: this will allow users to choose more than one item on the list.  Commit Selected Value Immediately: this will save the value as soon as the user selects it. If this option is not selected, the value is saved only when the user exits the current field or clicks into another form field.          I hope this article gave a thorough explanation of mouse triggers and how they work. Was there anything in this article that surprised you? Drop a comment below, and make sure you let us know what other functions you want to learn more about in the future!    We also have an online forum where you can get your PDFelement questions answered. Hope to see you there!   

PDFelement

PDFelement

The More You Know: Insert Images

 How can I insert images into my PDF file? What do the “extract”, “replace”, “align”, and “distribute” functions do? PDFelement has many minor features that are meant to support the larger editing and form tools, but are often left unknown and unused. Stay tuned for more of our “The More You Know” series to explore these useful sidekicks!

Have you ever converted a report into a PDF then realize that you forgot to put in a chart on page 8 and an image on page 16? Or maybe your colleague realized that they sent you the wrong image to use and you need to do a minor (but frustrating edit). Instead of reformatting the whole Word document, and then exporting it as PDF all over again, simply open up your new PDF document in PDFelement and insert your images!
Today I will be showing you the nitty-gritty details to our insert image tool. There are a few differences on both our Mac and Windowssoftwares, so I will be showing the process on both.
Mac
      As you can see, I had left a blank space in my document for an image. To begin, simply select the “Edit” tab, and then “Add image”. A window will appear, and you will be able to pick the image you would like to add. Of course, if you are in a situation where you realized that you need an image but didn’t leave quite enough room for one, you can move the blocks of text around in an attractive and clean manner to make space for your picture. You are also able to crop and resize the image you import, so don’t sweat it if the space you have is not a perfect fit at first glance.
After the image has been added, there are multiple options on theright hand side to help ensure that your image fits well into the rest of your document.    You can do basic placement and editing to the image, including flipping, cropping, resizing, and transforming. You are even able to rotate the image precisely by spinning the dial directly beneath the transformation icons. If you’ve selected the wrong image by accident, you can select the image, then click the “replace” icon to choose the image you initially wanted.

Extraction

You can also select an image, and “extract” it to your computer. This is especially useful if you want to save an image from a file that is not yours. This way, you won’t have toscreen shot and crop to keep the images you want from PDF files. You’ll notice that you’re usually unable to directly right click and save the images on PDFs, but in PDF solution software such as PDFelement, the software recognizes the images and will break the document into different editable chunks.    You can also extract all the images that the software can read with the “extract all” function. The preview shows what the software identifies as the image. In this particular instance, that whole page without the text is considered one image otc viagra. You can play around with the OCR. I found that in this page’s particular case, the images were accurately separated before OCR and made for perfect extraction    After you select “extract all”, the images will be saved into a folder. Once you click in, you will find that the images have been separated into the pages they were extracted from.
Windows
     The process is more or less the same on Windows, it’s just that the layout looks different. Here, the “replace” icon is the one on the far right (looks like a picture). To rotate an object precisely, you can grab the green dot (shown on the highest placed image) and rotate as you desire.
There is no option to “extract” images on the Windows software. Instead, there are two other options: align and distribute.
  Align
    This is useful when there are multiple images or blocks of text you want to line up. The first image shows the multiple objects I am trying to align. After you select everything (control), you can align in multiple different directions. The second image is “align left”, and as you can see, it’ll align everything to the edge that was on the most left. Similarly, to “align top”, everything will line up with the edge that was the highest. You can also utilize the “center” options to align individual or multiple objects to the center of the page horizontally, vertically, or both.   Distribute    Distribution only works with 3 or more objects. You will notice that the icon will only become usable when over 3 objects have been selected. This option is useful if you want to make sure that the items are equally spaced out horizontally or vertically; the object in the middle will move right/left or up/down to make sure that it is in the center of the other two objects.
  Check out our video on inserting images on Windows! 

There you have it! You are now a pro at inserting images into your document to make things look nice, as well as extracting images for future use. Share or like this blog post if you found it useful! Drop us a note below if there are specific tools you would like tutorials of.

PDFelement

PDFelement

The More you Know: Enabling Updates

Have you noticed other users getting updates but don’t know how to get them yourself? Are you unsure if you have the latest version installed? In today’s post, we’ll discuss how to install the latest version of PDFelement and make sure you are getting all the updates. This quick tutorial will ensure that you are able to a) determine the exact version of PDFelement you have installed, and b) set up manual/automatic updates.    First, here is how to check which version you have installed:    On Mac:          1)      Go to “PDFelement 6 Pro” tab > “About”  2)      A pop-up will appear.          On Windows:  1)      Go to “Help” > “About”  2)      A pop-up will appear.     Secondly, if you want to know how to set up manual or automatic updates, simply follow these steps:      On Mac:  1)      Go to the “PDFelement 6 Pro” button > Preferences  2)      A pop-up will appear with 3 options. Click on “Update.”  3)      You will get the option to either manually check for updates (which is good for people who like to wait and see how others find the new update before switching over themselves), or automatically have the system check for you. You’ll be able to set it for daily, weekly, or monthly checks.            If you don’t think you have the latest version, you can always hit the large “check for updates” button at the bottom of the pop-up. Or, alternatively, you can go to “Help” > “Check for Updates.”        On Windows:    1)      Go to “File” > “Preferences” > “Update”  2)      A pop-up will appear. You can select to “Turn off automatic updates” or select the frequency you would like PDFelement to check for updates.          Similar to the Mac product, there is also the option to quickly check for updates without leaving your current screen: Go to “Help” > “Check for updates.”    And there you have it! This is how you check which version of PDFelement you have installed, as well as how you can set up update frequencies for PDFelement.    Any questions or tutorial requests? Comment below!    We also have an online forum where you can get your PDFelement questions answered. See you there!     

PDFelement

PDFelement

The More You Know: Creating a Table of Contents

Imagine this: You have a long report. We’re talking hundreds of pages long. Do you want to have to scroll all the way down to chapter 30 manually? Or would you prefer an interactive table of contents that links you directly to different sections of the document in just one click? In this week’s PDFelement tutorial, we’ll go over how to create a table of contents for your PDF files, whether it be a portfolio or e-book!  
  First, you’ll need a table of contents page. If you don’t already have one, you can create one in PDFelement under File -> New -> Blank. You can type up your content and adjust the formatting. Make sure to include page numbers that correspond to the pages in your document. 
  Personally, I find it easier and quicker to create my table of contents in Microsoft Word and then export the file as a PDF. I find that Word has a wide variety of formatting tools more suited to creating a nicely aligned table of contents. There are also templates available to make the whole process go by even more quickly! 
  Once you are finished with your table of contents, open the PDF file in which you would like to include your table of contents. 
  Head over to the “page” menu. Add the table of contents page that you just created by selecting “Insert."
 
  Choose the option “From PDF” from the drop-down menu. 
    Next, you’ll need to link the page numbers to their target pages. Under the “edit” menu, select the “link” tool. Draw a box around the page number. A pop-up should appear once you finish your box. Make sure to choose “go to a page view.” 
      Hit “set link”. Then, scroll to the page that the link should lead to and click “confirm”. Use the same method to link the rest of the page numbers. 
      And that’s it. This is how you set up your interactive table of contents in PDFelement! Note that this tutorial was shown through the Mac version of the software, but the Windows version has the same steps for creating a table of contents. 
  Any questions or tutorial requests? Comment below! We also have an online forum where you can get your PDFelement questions answered. See you there! 
   
 

PDFelement

PDFelement

The More You Know: Batch Processes on Mac

Do you have a lot of PDFs that you need to perform the same action on repeatedly? Chances are, you’d benefit from using our batch processing function! Batch processes let you select multiple files and perform the same action on all of them in one go. This saves a lot of time and clicking.    However, while reviewing our forum, I’ve noticed a bit of confusion when it comes to using our batch process feature.      The answer is Yes. Yes, you can.   I’m aware that within every batch process, there are many nitty gritty little things that aren’t exactly intuitive. So, with this blog post, I’ll thoroughly explain each type of process. If you’re still unsure after reading this post, or if you think of other questions, always feel free to comment below!    To use the batch process feature, you’ll need to take the following steps:    Steps  1. Select the files you want to convert. They must be in PDF format already. Otherwise you won’t be able to select or open them in the program.  2. Select your preferences from the right-hand side  3. Pick a convenient location on your computer to save all the files  4. Begin batch processing    However, the options available for each action are varied!    Convert    This is a good tool to use when you have a lot of PDFs that you want to convert into the same format separately.    Within this tool, you can choose:  Filetype: Word, PowerPoint, Excel, Image, ePub, Text, Pages, HTML, RTF  Languages  OCR Range: you can pick the range of pages you would like to perform OCR on     Data Extraction  A doctor’s office or law firm (or any business with clients for that matter) that collects forms, contracts, or invoices would find data extraction extremely useful for gathering all the information you need into one convenient location.    I will release a separate post on data extraction in the near future, but it’s important to note that the end document after performing data extraction will be an excel sheet where each row contains information from a different form.    Within this tool, you can choose to:    Extract data from PDF form fields   If your PDF form has form fields, the software will be able to easily grab the data from each field    Extract data from scanned PDF  If your form was scanned and does not have electronic form fields, you can manually mark up the areas to be extracted.  Of course, for this to work, you need to make sure that all the forms have the same layout.    OCR  If you have multiple documents that you need to perform OCR on, I would just load it all up and then go take a coffee break. The OCR process can take a few minutes!    Within this tool, you can choose:    Language  How much you want to compress the file: 72 dpi, 150 dpi, 300 dpi, 600 dpi  OCR Setting:  Editable – The text on the PDF will be replaced with real text that can be edited  Searchable – The words on the PDF will be searchable but you won’t be able to edit them.    Bates Numbering  This is a great tool for anyone working in the legal industry, since you have a lot of documents that need to be labelled with Bates Numbering.    With this feature, you can choose:    Source   A Bates numbering setting that you have saved previously  Which alignment you would like the header to be in (Left, Right, Center)  Option to add the Date or Bates numbering  Text: select font, size, color    Appearance  Date format  Option to shrink the document to avoid overwriting its text and graphics  Option to keep the position and size of header/footer text constant when printing on different page sizes.    Position  Finetune the margins    Watermark  With this process, you have the option of removing or adding watermarks in bulk to the documents that you would like to protect. Removing is straightforward – you just select the files with watermarks that you want to remove and select the location where you want the files to be saved to.    Adding a watermark has additional choices:    Source  Option to select a pre-saved watermark  Option to create text to use as watermark or upload image or PDF from your computer.    Appearance  Option to rotate the watermark  Adjust opacity  Size in relation to page   Location  Option to keep the position and size of header/footer text constant when printing on different page sizes  Position  The page is split into 9 grids and you can select which section the watermark will appear on  Finetune the position of the watermark on the page  Select the pages that you would like the watermark to appear on: range, even, or odd pages    Encryption  You can use this feature to protect your files and give full access to a select audience. This is good when you are emailing important forms or contracts. This way, only the sender and the receiver have access to sensitive or confidential information.    Encryption selection:    Document Open  Dictate whether readers need a password to open your documents. If yes, set your desired password.    Permissions  If you choose to restrict aspects of editing and printing of the document, you can set a password so that only certain people with access to the password can print or edit the document.  You can restrict the ability to:   Print in high resolution  Insert, delete, and rotate pages  Fill forms  Sign forms  Review forms  Page extraction    Encryption Level Options  You can select your encryption level: 128-bit RC4, 128-bit AES, 256-bit AES    Tips: The Windows version of the batch processing feature is more or less the same. There are some additional features here and there; feel free to click around and explore!  While you can upload an unlimited number of files to the screen, a user pointed out that there seems to be a 500-file limit to what can be processed. So, we did a few tests and found this to be the case. Just something to be aware of!    Still confused? Have more questions? We always want to hear from you – feel free to comment below or head on over to our Forums to post a thread or find out more!   

PDFelement

PDFelement

The More You Know: Backgrounds

Looking for ways to make your PDF document a little more eye-catching? Adding a background is one option! Many of us get bored from staring at a bland white document on a daily basis. It’s nice to be able to add a little more personality to your document, especially if it is for a brochure, presentation, or anything else that is supposed to be visually appealing to its audience.    In today’s tutorial, I’ll show you how to create or edit backgrounds in your PDF files. This is useful for a variety of reasons, including the ability to create reports with the same background image, color, or logo on every/multiple pages. Instead of adding a background to each page manually, you can do it all at once or in a few quick batches if you have different ranges in the same document.    Steps:  1. First, go to the “Edit “tab. Once you click on it, you will have the ability to add, update, or remove backgrounds by selecting “Background.”        2. You can select whether to add a color, image or PDF as your background.       3. If you want to change the color, click on the eyedropper tool.      You’ll see a cross appear on the last color swatch to the right. Click it to open up the custom palette.      4. After selecting “Add”, your files will look something like this:        The colors will only show through the areas that don’t have any content covering it up. You can also add images or PDF files from your computer as the background image.    5. Adjust the opacity, size, and angle of rotation under “Appearance.”    You can also adjust the overall positioning of the background image, as well as the range of pages that this background will appear on.        6. Once you click “Add”, you can always go back and change or update your background. All you need to do is simply go back to Edit > Background > Update. You can also save the settings of the background for next time.          7. If you are unhappy with the background, or are working on a file that already has a background and was created in a different program (such as Adobe Acrobat for instance), you can remove the background.        Other Useful Tips:  Perhaps you have added a background but found that it’s not showing on certain pages.        This may be because there are other layers on top of the background that already exist in the document and are preventing it from being seen. To see if this is the case, select the top layer, and drag it aside or delete it to reveal the color below.        There you have it! This is how you work with backgrounds in PDFelement. The interface shown in this post was that of the Mac product, but the procedure is very similar for Windows. Any questions or tutorial requests? Comment below!    We also have an online forum where you can get your PDFelement questions answered. See you there!   

PDFelement

PDFelement

The More You Know: Adding Stamps to PDFs

In this week’s tutorial post, we’ll discuss how to add stamps to PDFs using PDFelement for easier reviewing, collaboration, and teamwork.    Stamps are a great collaboration tool, no matter how you use them. Whether you want to let your team know when their drafts have been approved, or show them where to sign on a document, you can clear up a lot of miscommunication through the use of stamps as an annotation tool.    PDFelement offers a wide range of default stamps for users. You can access these by navigating to the “Comment” tab and selecting “Stamps.” This will display a drop-down menu of different stamp options.        Once you click on the stamp you would like to use, you will be able to place  it anywhere on your document.  You will also be able to change the sizing to suit your needs. However, it’s important to note that there are some properties you can can’t change, such as color.       But what about custom stamps?    In some circumstances, you might want to create your own stamp, whether it’s a fancy seal of approval or just a stamp that doesn’t come with default settings.    To do this, head over to the “Comment” tab and click on “Create Stamp > Create Custom Stamp.”        Your custom stamp will need to be an image file. You can’t directly type text to create a stamp.        Once you create your stamp, it will show up under “custom” for easy access in the future.        You can also later manage your stamps to edit or delete previous custom stamps you created.         Here is an example of a custom stamp I created, which I named “Approved.” Here, I’m able to Create a new stamp, edit the current one, or delete it. In this scenario, “Edit” just means swapping out the photo. The name remains the same.      There you have it! This is how you work with stamps in PDFelement for Windows. Any questions or tutorial requests? Let me know in the comments below!    We also have an online forum where you can get your PDFelement questions answered. Hope to see you there! 

PDFelement

PDFelement

The More You Know: Adding Hyperlinks to PDFs

At times it can be useful to add hyperlinks to your PDF document. You might want to direct readers to a specific page in your document, or a separate document altogether. We had a recent request in the forum asking how to use hyperlinks. So we thought we would create a quick tutorial to demonstrate this in today’s blog post. Let’s get started!
First, to access the hyperlink tool, go to the “Edit” tab > “Link.”  Then, to start the process, use your cursor to draw a box over the area you want to add a link to. If people hover their mouse in that area, they will now be able to click it and go to the link location.  There are three different link actions to choose from: go to page view, open file, or open web page.
 
Go to page view 
This option has previously been covered in a past blog post. People tend to use this feature to build a table of contents. But you can also use it for other scenarios, such as building a form or survey. You have the option to skip certain parts as well. Open File 
Once you’ve finished creating your link box using your mouse, make sure you select the correct “Open File” option in the drop-down menu to proceed. Click “Add” when you are done, and a pop-up window will appear where you can browse for the file. Aside from editing the file that you want to link to, you can also edit the appearance of the link box by opting to have the bounding box visible (link type). If you want the box to be visible, you can also adjust the line style, highlight style, line thickness, and color if you’d like. If you decide you’d rather have your users open the link as a web page, you can also edit that as well.
 
Note: if you choose to link to a file, you can only open a file on your own computer. If you send someone a hyperlink to open a file, but the file is not present on their computer, they will not be able to access it. 
 

Open Web Page 
Similar to the “Open File” option, you’ll need to draw a box with your mouse, and then select the “Open Web page” option from theright hand side, and then press “Add”.  To save, make sure that you’re done tweaking all the appearance options and de-select the “Link” button on the top ribbon.  There you have it! This is how you set up hyperlinks in PDFelement. This tutorial was demonstrated on Mac, but the functions are similar – if not identical – on Windows. For example, on Windows, the actions appear on a pop-up window as opposed to a drop-down menu.  Any questions or tutorial requests? Let us know in the comments below!  We also have an online forum where you can get your PDFelement questions answered. See you there! 
 

PDFelement

PDFelement

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