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The More You Know: Adding Hyperlinks to PDFs

At times it can be useful to add hyperlinks to your PDF document. You might want to direct readers to a specific page in your document, or a separate document altogether. We had a recent request in the forum asking how to use hyperlinks. So we thought we would create a quick tutorial to demonstrate this in today’s blog post. Let’s get started!
First, to access the hyperlink tool, go to the “Edit” tab > “Link.”  Then, to start the process, use your cursor to draw a box over the area you want to add a link to. If people hover their mouse in that area, they will now be able to click it and go to the link location.  There are three different link actions to choose from: go to page view, open file, or open web page.
 
Go to page view 
This option has previously been covered in a past blog post. People tend to use this feature to build a table of contents. But you can also use it for other scenarios, such as building a form or survey. You have the option to skip certain parts as well. Open File 
Once you’ve finished creating your link box using your mouse, make sure you select the correct “Open File” option in the drop-down menu to proceed. Click “Add” when you are done, and a pop-up window will appear where you can browse for the file. Aside from editing the file that you want to link to, you can also edit the appearance of the link box by opting to have the bounding box visible (link type). If you want the box to be visible, you can also adjust the line style, highlight style, line thickness, and color if you’d like. If you decide you’d rather have your users open the link as a web page, you can also edit that as well.
 
Note: if you choose to link to a file, you can only open a file on your own computer. If you send someone a hyperlink to open a file, but the file is not present on their computer, they will not be able to access it. 
 

Open Web Page 
Similar to the “Open File” option, you’ll need to draw a box with your mouse, and then select the “Open Web page” option from theright hand side, and then press “Add”.  To save, make sure that you’re done tweaking all the appearance options and de-select the “Link” button on the top ribbon.  There you have it! This is how you set up hyperlinks in PDFelement. This tutorial was demonstrated on Mac, but the functions are similar – if not identical – on Windows. For example, on Windows, the actions appear on a pop-up window as opposed to a drop-down menu.  Any questions or tutorial requests? Let us know in the comments below!  We also have an online forum where you can get your PDFelement questions answered. See you there! 
 

PDFelement

PDFelement

The Top 5 Benefits of OCR

Ditch that paper! With the digitization of paper-based records, not only have we been able to save a ton of trees, but we’ve also been able to increase efficiency in a big way. Digital records are now transferable, sortable, searchable, and more easily archived. However, with a lot of benefits to digitization also come some challenges. Luckily, these challenges can be overcome with a handy tool called OCR.

As you might be aware, OCR refers to Optical Character Recognition. This is a technology used to recognize text within digital or scanned documents and photos. You can use this tool to convert virtually any type of image that includes text into an editable text document, even if the text is in handwriting. PDFelement, among many other programs, supports this tool.

It’s probably obvious that this technology brings many benefits. Read on to discover the top 5 below: 

1. Easy Editing
Ever wanted to make changes to an old document you worked on but only have the hard copy available? Maybe you want to copy the formatting of an old form you filled out or created, but again don’t have a digital copy to work off of.  The OCR tool is a lifesaver because you can use it to scan and digitize old documents so that you can easily edit them in a word processor or other type of suitable program, rather than having to type the all of the content outagain by hand. This saves a ton of time and manuallabor, and is obviously a major benefit. 2.Stress-free searching
After you use OCR to detect the text in your scanned document, you can save your file in a format such as .doc,.txt, .pdf and more. You can view and edit these file types in programs like Microsoft Word, Excel, Adobe Acrobat, PDFelement, and more. All of these programs contain an internal searching function that lets you easily search for a certain word or phrase by simply pressing Ctrl+F in Windows or Command+F in Mac. Again, this saves so much time, since you don’t have to manually scroll through the entire document and scan every line to find the section you’re looking for, which can betime consuming if it’s a lengthy document. 3.Convenient Storage Options
Get rid of those filings cabinets! When you digitize documents, you save physical storage space which frees up space in the office for more productive uses, like fitting in more desks and employees, or creating leisure spaces for open seating areas, foosball tables, TVs, you name it!  You also reduce the need forpaper, and paper storage.  4.Accessibility for Everyone
Once you scan and convert your document using OCR, you can make it available to many other users. Essentially, it will be available to anyone who has access to the database you’ve uploaded it to. This can be beneficial since it allows you to give customers access to these digitalfiles, so that they can easily view and review past records such as past payment receipts, purchase history, credit history, etc. and more. Plus, by uploading them to databases like Archive.org you can make these files publicly accessible by anyone around the globe. 5.Top-notch translation tools
These days, OCR supports a huge number of languages. English, French, Spanish, Chinese, Japanese, Arabic, Indian, you name it. You scan a document in one language, digitized it, and translate it into almost any other language. This also saves time and resources, since you no longer need human translators to manually go through printed documents. This also helps your office productivity, since the turnaround time for projects is muchquicker when you don’t have to wait on translators to get your translated content back to you. Do you have any other benefits to OCR that you think should be mentioned? Let us know in the comments below!

PDFelement

PDFelement

The More you Know – Equations for Form Calculation

Creating a fillable spreadsheet or invoice? Want to make sure that the person filling in the document doesn’t mess up the calculations? This is a good opportunity to use the calculation tools in PDFelement! You can easily set the text fields to calculate the sum, product, average, maximum, and minimum values.    After months of seeing requests on the forum for the option to subtract and divide on forms, subtraction and division for form calculation has now been added to PDFelement Windows in version 6.8.0!  Hooray!    Understandably, since these are new functions, there has been some confusion surrounding them. So, here is a quick guide on how to utilize the different form calculation tools: 
  The Basics:  Sum, Product, Average, Maximum, Minimum    These calculation functions that have always been part of PDFelement. The process is relatively simple and similar:    Step 1: Create or edit your forms under the “Form” tab. Make sure that the “Form Edit” button has been selected.     Step 2: Once you have laid out your text fields and are ready to set the calculations, double click or right-click on the text field where you would like to display the total amount. This will bring up the “Properties” menu.    Step 3: Select the “Calculate” tab in the properties menu. Select the second option and pick your method of calculation from the drop-down menu.    Step 4: Select all the boxes on the form that contribute to that final text box. Click “OK” and close the Properties menu. Your commands have now been saved.        To test: Select the “Close Form Editing” icon and fill in your form.    Sum sample:      New Form Calculation Operations: Subtraction and Division    The steps for using subtr action and division are like those above. Once you go into the Properties menu, and go into the “Calculate” tab, choose the third option – “simplified field notation” – at the bottom and manually input the calculation formula.        Tips:   Use “-“ for subtraction and “/” for division   When making your own simplified field notation, make sure that the names of the text boxes match completely, including spacing and capitalization. Otherwise, the software won’t register the box.  Some odd symbols may pop up when you use division (such as the example below), but don’t worry about this. Just continue to type in your numbers and the final total will appear once all the text fields have been filled. 
 
  This is how you can set up calculations in PDFelement for Windows. Any questions or tutorial requests? Comment below!    We also have an online forum where you can get your PDFelement questions answered. See you there! 

PDFelement

PDFelement

The More You Know: Adding Stamps to PDFs

In this week’s tutorial post, we’ll discuss how to add stamps to PDFs using PDFelement for easier reviewing, collaboration, and teamwork.    Stamps are a great collaboration tool, no matter how you use them. Whether you want to let your team know when their drafts have been approved, or show them where to sign on a document, you can clear up a lot of miscommunication through the use of stamps as an annotation tool.    PDFelement offers a wide range of default stamps for users. You can access these by navigating to the “Comment” tab and selecting “Stamps.” This will display a drop-down menu of different stamp options.        Once you click on the stamp you would like to use, you will be able to place  it anywhere on your document.  You will also be able to change the sizing to suit your needs. However, it’s important to note that there are some properties you can can’t change, such as color.       But what about custom stamps?    In some circumstances, you might want to create your own stamp, whether it’s a fancy seal of approval or just a stamp that doesn’t come with default settings.    To do this, head over to the “Comment” tab and click on “Create Stamp > Create Custom Stamp.”        Your custom stamp will need to be an image file. You can’t directly type text to create a stamp.        Once you create your stamp, it will show up under “custom” for easy access in the future.        You can also later manage your stamps to edit or delete previous custom stamps you created.         Here is an example of a custom stamp I created, which I named “Approved.” Here, I’m able to Create a new stamp, edit the current one, or delete it. In this scenario, “Edit” just means swapping out the photo. The name remains the same.      There you have it! This is how you work with stamps in PDFelement for Windows. Any questions or tutorial requests? Let me know in the comments below!    We also have an online forum where you can get your PDFelement questions answered. Hope to see you there! 

PDFelement

PDFelement

A Look Back at SpiceWorld 2018

Last week, the PDFelement team exhibited at SpiceWorld 2018 in Austin, Texas. The event may be over, but we’ve still got some great highlights for you in case you couldn’t make it! If you consider yourself a techie, it’s likely you’ll know about SpiceWorld. The annual conference, put on by Spiceworks, is aimed towards IT pros and tech vendors. Attendees can access everything from hands-on sessions and tutorials to networking opportunities, contests, games, and more. Most IT Pros consider it a “must” to attend.  All of us at PDFelement certainly had a blast! But if you weren’t able to attend this year, it doesn’t mean you missed out on all the fun! We’ve compiled some of the best highlights from our time at SpiceWorld 2018 so readers can get the full experience of our 3 jam-packed days in Austin. Without further ado, here are some of our top highlights: Unveiling IT Robin Hood
We went all out this year with our booth theme! PDFelement’s mission is to come to the rescue by cutting costs and empowering our users with the most affordable PDF editing tool on both Windows and Mac, so it only makes sense that we would get decked out in our finest Robin Hood costumes to get our message across and save the day as IT Robin Hood! We had a great time exhibiting at the event and showing off all the ways PDFelement can help you become the IT hero of your organization.  Catching Up with Clients
One of the most exciting aspects of the event for us was meeting so many of our clients face to face! It couldn't be more rewarding to discover that our product is making people happy. We loved the chance to meet so many of you and find out how PDFelement has helped make your life a little easier. Our LEGO Technic Bugatti Chiron Giveaway
Our giveaway this year was a LEGO® Technic Bugatti Chiron. This exclusive model was developed in partnership with Bugatti Automobiles S.A.S. It’s aerodynamic body, spoked rims, moveable gearshift and logoed steering wheel make it the epitome of the ideal sports car model. Plus, the classic Bugatti blue color scheme matches PDFelement perfectly! Congratulations to Sarah, who was the lucky winner!  Hearing Frank Abagnale Speak
Of course there were many fantastic exhibits, sessions, and speakers at SpiceWorld this year, but our top pick had to be seeing Frank Abagnale speak. For those who don’t know, Frank Abagnale was the inspiration for the popular film Catch Me if You Can. There were many things to learn from Abagnale as he regaled us with tales of his brief criminal career as a former con artist, and his thoughts on the future of cybersecurity. It was truly fascinating to listen to.
Scoring big at the Galaga Arcade Machine 
PDFelement was proud to achieve the high score on the vintage Galaga Arcade Machine! Seeing our name at the top of that list really put the cherry on top of a great few days at SpiceWorld! 
Austin’s Notorious Food Scene 
Of course, we couldn’t go to Austin without sampling the food. It’s impossible to be situated in Texas and not eat barbecue, so that's exactly what we did. We braved the line at Franklin Barbecue, which was a true meat lover’s delight, as you can probably tell from the pictures.  
We also wanted to add some Mexican cuisine into the mix! We tried out Polvo’s Mexican Restaurant, famous for their salsa bar, drinks, and authentic Mexican cuisine, and Torchy’s Tacos, where we spiced things up with delicious and unique tacos that truly had our mouths watering. These dining experiences certainly made our trip all the more memorable! As you can see, we had a truly fantastic and memorable experience at SpiceWorld 2018! Did you attend? Let us know your favourite moments in the comments below! 

PDFelement

PDFelement

5 Online Document Management Tips

Sometimes it’s a challenge to stay on top of emails, tasks, and documents. But with an effective online document management system, and the help of programs like PDFelement, you can make sure they don’t get on top of you! 

Since the introduction of document management systems, technology has drastically evolved. Company intranets today allow you to upload documents without a problem while also providing you a platform for project management and conversation. As a result, the intranet is the ideal place for online document management. Plus, with programs like PDFelement to help you edit and organize your documents, as well as convert them into a universal format like PDF, your life is made even easier! When using an online document management system, make sure to keep the following tips in mind:

1. Plan how to implement it
Each time a new software is introduced to your team, you should carefully plan the implementation process. Keep in mind that some people will learn the system more slowly than others. There is also a high chance that you will face resistance to the change in technology from certain members of staff. It’s recommended to come up with a strategy that accounts for challenges you might face, provides enough training, and encourages user adoption too. With the help of a social intranet software for managing documents, the implementation process can be streamlined. 
2. Encourage Collaboration
Many professionals prefer to work solo, and this won’t change until someone actively encourages them to collaborate. So, while your team might consist of extremely talented and creative staff, the team won’t be able to reach its complete potential without collaboration. Collaboration is only possible when you encourage it through an easy-to-use online system that everyone feels comfortable using. Once this happens, work will flow a lot more smoothly. 
3. Use it for communication
Communication is a crucial part of any project. In most cases, issues come up due to a lack of communication among the stakeholders of the project. Businesses today provide access to multi-channel communication platforms to all employees. So, team communication, as well as document management, must be integrated to get the best results. When you start using an online document management system as a central hub, users will automatically start to communicate without emails or external applications. 
4. Assign someone as an administrator
An effective online document management system is one in which documents and files are uploaded regularly. However, with this constant influx of files, there can be confusion and duplication. It’s easy to lose track of things. However, with a dedicated administrator, it’s a lot easier to manage the flow of traffic in the system. By hiring an expert, you can administer the social community and keep track of your document management system as well. The administrator can also answer questions that staff may have. 
5. Define access rights
Not everyone needs complete access to all the files and documents in your online document management system. So, with proper access levels, you can avoid confusion while also safeguarding certain documents. While some documents might need editing, others will be complete when they are ready for upload. So, these must be listed as read-only. Plus, setting permissions can make sure that there are no changes made to documents that you think are complete.
Through the help of programs like PDFelement and other Online Document Management systems, you work can be made much more enjoyable! Have any other Online Document Management tips? Let us know in the comments below!
         

PDFelement

PDFelement

Create the Ultimate Travel Checklist

Now that we’re winding down to the end of summer, it’s the perfect time to get that one last trip in. Luckily, with digital tools like PDFelement, you can create the perfect travel checklist, minus the hassle!  As much as traveling can be fun, making a travel checklist prior to your trip is not always as enjoyable. Luckily, through the use of digital tools, you can make the process a bit easier. Whether you have a separate checklist for different areas like packing, itineraries, etc., or an entire vacation checklist that encompasses everything you need to do, bring, or see on your trip, tools like PDFelement can help you create the ultimate travel checklist.  Your ultimate travel checklist should contain the following information: 
  · Luggage 
  First of all, we recommend taking a rolling bag if you want to be able to move about easily. It will fit most of your clothes and accessories, but will still be easy to move. Take into account what the weather will be like at the destination you’re visiting so you can bring the appropriate clothing. Plus, don’t forget about toiletries, and what items you’re allowed to bring in your carry-on! 
  · Itinerary Planning an itinerary involves doing a lot of research on what sights there are to see in the location you are visiting. It also involves taking into account the interests of each person you are traveling with and planning activities that cater to everyone. You’ll also need to plan your flight times, accommodations, meal times, etc. to ensure your trip is organized and that you can enjoy it to the fullest! 
  ·Documents 
  Ensure that you collect all relevant papers before traveling including your passport, visa (if required), ID card, cash and credit cards. Also add health and travel insurance, emergency contact list and scanned copies of all these important documents in your bag or wallet in case you lose them. Write them on your travel checklist, so you don't forget! 
  ·Home Security Measures 
  Another part of your travel checklist should always involve security measures that you’ve put into place for while you are away. If no one is available to look after your home or you do not have anyone staying behind, ensure that you lock your home securely and turn on all alarms before you leave for your destination. There are various apps available that allow you to monitor your home while away. If you can’t travel with a pet, ensure your pet will be properly looked after too.  So, how can PDFelement help you get the most out of your travel experience? You’ll be able to make use of the following features:    Scanning and OCR features – make copies and scans of important documents such as passports and use OCR to edit the content in these scans if required  Annotation and collaboration tools – send the itinerary to your friends and travel partners so everyone can edit or add comments!  Form Filling Tools – fill out travel forms or documentation quickly and easily  Digital Signatures – sign important application or documents easily with PDFelement’s digital signature functionality  Conversion to other file formats – If you have an Excel spreadsheet for budgeting, accommodation planning etc., you can easily convert it to PDF. OR if you would rather plan out your trip in Excel you can convert a PDF to Excel or other Microsoft Office file formats as well.  PDF Viewing - lastly, you can read an e-book while relaxing on vacation - what better way to get away from the daily grind!  
Don’t miss out on your last chance to have a blast this summer! Install PDFelement, and start planning your trip!  Have any other tips on how to create the ultimate travel checklist? Or just travel tips in general? Let us know in the comments!               

PDFelement

PDFelement

The Top 5 Uses of PDF Tools for Students

As part of our Back to School promotion running until September 14th, we are highlighting the ways that PDF software can be useful when it comes to your education. This week, we outline the top 5 uses of PDF editors for students! 
  It's that time of year again - time to get ready to head back into the classroom and start another semester of assignments. Ever tried completing an assignment in PDF format or signing a PDF application form electronically? If so, you’re likely aware that editing a pdf can be difficult without the right software.    We all know that students barely have enough time as it is, and the little time they do have should not be wasted trying to figure out how to edit a PDF.  With a decent pdf editing tool, you don’t have to go through the hassle of having to print a form, complete it by hand and scan it back onto your device before sending it back.  Here are the top five ways pdf editing tools can make your life easier as a student: 
  1. For collaborating on group projects 
  Pdf editors allow you to create pdfs from scratch, scanned hard copies, or convert digital documents. Top pdf editors also include OCR technology that allows you to edit scanned text, and they let you easily transfer PDFs from your device to other devices and vice versa. This means you can fill out your assignment in pdf on your desktop at home, et view it just as easily on your smartphone. Plus, you can easily collaborate with your classmates as well, by using annotation markup tools such as highlighting, commenting, and more. This way each member can participate in the review process for a group project.   
  2. For converting files to different formats
  A good pdf editing tool allows you to export pdfs into other editable formats like Microsoft Word and PowerPoint, HTML, or plain text, maintaining the original files hyperlinks, images, and other elements, while preserving the original formatting. You can also convert other file formats to PDF effortlessly, still retaining the same formatting and look as the original. Perhaps you did a class presentation in PowerPoint, but want to preserve the slides later in PDF format. This is easy to do with tools like PDFelement. 
3. For the ability to compress assignments and share them easily    Most pdf editors allow you to compress and reduce large pdf files to optimum sizes so that they can be easily stored and shared in smaller capacity without compromising their quality. This can come handy when you want to send assignments to professors via emails or when you need to upload a large Dropbox file for your group project.      4. For reading e-books and online content 
  Most pdf editing tools come with relevant layouts and settings that offer you advanced reading experience with smooth scrolling and fast search. If any of your textbooks are online, or if you need to view online PDF content, you can do so easily with tools like PDFelement. 
  5. For form filling  With PDFelement, you can create or edit PDF forms easily, either from scratch, from a template, or by converting a Word doc to a PDF form using automatic form field recognition. This is really helpful if you need to complete an application form such as a student loan request, request to get entry into a campus club, or request to get entry into a program. Plus, with digital signatures, you can electronically sign the form and it will be legally binding. 
   
We hope PDFelement will help make your school year a little easier! If you have any other tips for students, let us know in the comments below! And remember to check out our Back to School promotion and discover how you can save big!
   
 

PDFelement

PDFelement

The Best Tools to Kick-Start Your Business in 2019

With a new year comes a new start, and with 2019 fast approaching, many of you entrepreneurs out there might be thinking that it’s the perfect time to kick-start your own business. Well, you aren’t wrong. To help you out, we’ve compiled a list of the 25 best tech tools to get you started!

One of the most significant challenges you face as an entrepreneur is staying on top of the many tasks and priorities it takes to run a business. Whether it’s responding to emails, organizing projects, or networking to get your name out there, there are so many things that can distract you and make you less productive.

Here’s a list of tools and resources that are relied on by many entrepreneurs in today’s market. Plus, many of these tools are free! Take a read through our list and find the perfect tool for you!

1. Trello
Trello is a tool that will help you organize projects. It’s a free management tool that gives you a board on which you can create a list with cards. 

2. Google Docs
Google Docs is a vital tool if you are working on a document with multiple different contributors. With this tool, everyone on your team can add or remove text, add comments for others to see, proofread content, and more.

3. Dropbox
This tool is amazing for storage and backups. It is also accessible on almost every device; letting you access your files from anywhere you want.

4. Asana
This tool helps with project management and is a popular group collaboration tool. You can easily make changes and get notified on task updates, which is especially helpful if you are working as a team. It is very easy to use, and quite visually appealing as well. 

5. Slack
This instant messaging app is used by businesses as a communication tool for teams and entrepreneurs. You can start a new project, initiate the hiring process, review a sale contract and even finalize your budget for next year using this tool. 

6. Boomerang
Boomerang helps you archive your emails and get them back in your inbox whenever you want. It also allows you to save a draft for later use and lets you set email reminders as well.

7. Voila Norbert
This tool helps you find an email address even when it is not mentioned on a website or document. This app even allows you to search in bulk using your CSV file.

8. Sidekick
Sidekick is another brilliant tool that is crucial for your business. It helps in letting you know whether the email you’ve sent has been opened or not. 

9. 99 designs
This tool is perfect for starting your business as it helps you to find the perfect logo or landing page for your company. Since design is the secret to great business, 99 designs is a very worthwhile resource. 

10. Canva
This is an online graphic design platform that helps you create anything from book covers to infographics. 

11. Fiverr
Fiverr is an effective marketplace where you can access anything you need for your business at a cheap rate starting from content writers, translators, graphic designers, business cards and anything else that you may need for business. 

12. Clarity.FM
This tool helps you seek advice from experts. You can choose by name or by expertise, depending on what type of advice you need.

13. Typeform
This service helps you to create awesome surveys. You can even use online forms to get feedback from listeners, customers and readers. 

14. Due.com
Due.com helps in providing seamless payment solutions for your business. With this website you can keep track of all your payments in one place. 

15. Evernote
Evernote is the easy way to help keep your business ideas and notes together. This app is designed for taking notes, creating lists, and organizing or archiving your ideas.

16. Pic Monkey
Pic Monkey is an ideal photo editing and graphic designing tool through which you can edit your pictures and design your own templates as well.

17. LastPass
This is a password managing app. It helps you store passwords for easy access and share your passwords with team members conveniently as well.

18. MailChimp
MailChimp is a marketing platform for small businesses and also serves as an email marketing service. It helps you create and send out free corporate newsletters to up to 2000 subscribers.

19. Teachable
This tool is the perfect platform to host your webinars and digital training seminars. It helps in creating and selling your online courses to over 4 million students all over the world.

20. Screencast O-Matic
This is a free software that helps to capture screens for online courses. It also records videos. You can use this software to record on-screen activities for short tutorials, presentations, and more.

21. Zapier
This tool lets you manage all your apps in one single integrated space. 

22. Stripe
This is an online payment processing tool for online businesses. It provides easy automation for web pages so you can focus on the work that’s most important.
23. PayPal for Business
If you are looking for a complete payment solution for your business, PayPal for business is a great solution. It allows you to accept payments through your website, in person and also with online invoicing. 

24. Confluence
This is another very popular project management tool that helps you combine all your resources and work in one convenient location. It acts as aone stop shop for team brainstorming and collaboration.

25. Wave Accounting
Wave Accounting is a cloud-based accounting, invoicing, and payment system for freelancers and people running their own businesses. It is a great resource for managing your accounting needs. 

And there you have it – our top 25! Of course, it goes without saying that PDFelement is also a great tool for entrepreneurs. The all-in-one PDF solution allows you to create, edit, and secure PDF’s quickly and easily, as well as convert them into other formats, or vice versa, making dealing with your documents a breeze.

Have any other useful tools that you think should be added to the list? Let us know in the comments below!
 

PDFelement

PDFelement

The Benefit of Small Work Teams

Have you ever been part of a meeting with a large group of people? Then it’s likely you’re familiar with wasting a lot of time discussing irrelevant issues when you could have been talking about more important matters. Often these meetings are not the most productive. 

This is a prime example of how working in smaller groups can be more productive. When trying to brainstorm or perform a task as part of a large group, there are so many distractions or conflicting viewpoints that you just get stuck in one place and it’s hard to move forward. 

Here are just a few of the reasons why working in a smaller team can be beneficial for productivity. 

The Ringelmann Effect
According to the Ringelmann Effect, as the group’s size increases, the individual members of the team start to become less and less productive. This makes sense because as the number of members increases, the “bikeshedding” effect, which is wasting time on trivial details and ignoring important matters, increases as well. This leads to more irrelevant discussions, more chaos, more distractions, and more corporate politics. Obviously, this has a negative effect on productivity. 

Lack of Contribution and Recognition
As the size of the group increases, it becomes difficult to identify the progress and contributions of each member of the team. The team members might not work as hard when they don’t feel like they’re being recognized.  They may start to feel complacent and tell themselves “other people are contributing to this work, so I don’t need to do as much.” 
This results in lower quality work since members don’t feel like they need to put as much effort in.

Less Social Distraction
We are all aware of the gossip and conversations that go on in an office environment with many coworkers. And don’t get me wrong – this can actually be great for morale since it establishes a friendly and collaborative work culture. But sometimes it can be a bit too distracting. That’s why branching off into a smaller team with fewer distractions socially can be beneficial when it comes to brainstorming new ideas or focusing on the task at hand. 

This lets you step away from the conversation when you need to, only communicating with the small number of coworkers you need to. 

Clarity
A small team will have more clarity when it comes to long-term vision and goals than a large team. In a smaller group, it's easier for everyone to be on the same page. They will be aware of the circumstances, the successes, the failures, and the expectations. However, this may not be the case with a larger team.

Less Administration and Micro-management 
Since you need to recruit, hire, and train fewer people in a small group, you can spend more time on critical work and less time on administrating the group. This will not only help you achieve your goals faster but will also save you time and give employees more autonomy. 

Those are just a few of the benefits of small work teams. Have anything to add? Let us know in the comments!       

PDFelement

PDFelement

Simplify HR Forms Using PDF

Streamline your Human Resources department with easy to use PDF software that saves time and money while boosting morale and productivity.    A big issue in most HR departments is the massive pile of paperwork that seems to build up out of nowhere. As we know, digitizing paperwork to PDF forms can be a lifesaver for everyone, whether you’re an HR professional or a candidate.    A PDF tool like PDFelement is a great asset to have in your human resource department. Simplify your HR process by digitizing forms like job applications, employee surveys, and time off request forms. Simplify administrative tasks so they can be completed online or via email, allowing for more flexibility and mobility. Enable employees to be more efficient with their time, even when working remotely. And if you need to be reminded, The Benefits of Working Remotely outlines the positive effects this has on productivity and employee morale overall, which should be an important factor to consider if you work in HR.   By using a PDF tool like PDFelement in your HR department, you can:    Store Files Easily  PDFs are easier to manage, store, and update than paper files or even other digital file types like Word or Excel. Having a digital template of forms and contracts on file lets you easily make changes and adjust to changing policies.    Save Time  Another huge benefit of going digital is the time saved from manual data entry. Time is valuable in business, and you don’t want to be wasting it with tedious re-typing and filing. With PDFs you can instantly extract relevant information onto your computer. This makes data more accessible and eliminates human error.    Create HR Forms Easily  Designing your HR forms on a digital platform will save your company time, money, and ultimately labor costs. Need some ideas on how to set up your HR Forms? Check out this article to see some examples for Human Resource Form Templates to get you started, or even easily start from scratch in PDFelement. Create professional and easy to use forms, contracts, surveys, and more using PDFelement’s robust form filling tools like automatic form field recognition and OCR. You can password-protect your document or redact certain sections as well to ensure the document remains secure. Your candidates, employees, and budget, will thank you.    Fill HR Forms Easily  PDFelement’s powerful features allow employees and employers to collaborate and communicate more efficiently, with the ability to digitally annotate, edit, and sign PDF forms, even on-the-go from a mobile device. With easy to use digital e-signatures, and security tools like password protection to ensure confidential information doesn’t fall into the wrong hands, PDFelement has candidates and employees covered. Plus, you can easily convert PDFs to or from other file types if necessary to make the process even easier.    When your HR department is spending less time caught up in administrative tasks they can spend more time doing their primary job, which is recruiting, training, and taking care of employees. A functional human resource team is the key to a successful business strategy, and through a PDF tool like PDFelement, human resource management can be made much more efficient and user friendly.    Are there any other ways you can think of that PDFs are beneficial to HR Teams? If so, feel free to comment below! 

PDFelement

PDFelement

3 PDF Security Features that Will Keep Your Data Safe

Following up on our redaction tutorial published a couple of weeks ago, we're outlining the three top security features you can use with PDFelement that will keep your company data safe and sound!   For many companies, the PDF format provides the perfect opportunity to sort and store their many important and confidential documents (including policy documents, end-user agreements, clients' data, and more). 
  Aside from the fact that this ensures smart organization of businesses, it also provides them the opportunity to distribute essential information to authorized channels in a standard format that cannot be altered. 
  With many documents being confidential, you surely wouldn’t want them to be accessed from unauthorized sources. You want to ensure you protect your company’s data by exercising licensing controls and restrictions on important PDF files through some reliable PDF security tools that contain a host of built-in security features. Tools like PDFelement, and many others not only stop unauthorized sharing and distribution but also control what information can be accessed in PDF files. These pdf security tools can do a lot to help keep your data safe, but you need to be able to know how to use them to get the full effect. So, below are three ways to keep your customer's data safe with pdf security tools: 
  Redact confidential information 
If you need to send out a document that includes portions of sensitive information pertaining to your company or customer, the redaction tool can come in very handy. Using the redaction tool, you can redact or black out certain key areas of information that should not be visible to all audiences. When viewed by unauthorized users, the info will be hidden by a black or otherwise colored bar and the information will not be visible. Luckily, redacting information is extremely easy with PDFelement. You simply highlight the text you want to redact, go to the “Protect” tab, and then click on “Mark for Redaction.” 
  Encrypt files with passwords to prevent editing and sharing 
Protecting your pdf file with a password is also an option. You can set passwords for opening the document, as well as passwords for editing and revising it. In PDFelement, all you need to do is head over to the “Protect” tab and click on “Password” From there, you can set an “Open” or “Permissions” password, and select whether they are allowed to print or make changes to the PDF document. 
  Use dynamic watermarks 
The screenshot is another way unauthorized users can store access to your customers' data. A good pdf security tool has a screen mask feature that can ensure that no third-party screen grabbers make a screenshot of your pdf files. Dynamic watermarks with individual user identification can also be used to prevent unauthorized persons from taking a photograph and uploading the contents of your pdf files. In PDFelement, you can easily insert  a watermarks by going to the “Edit” tab and clicking on “Watermark. “From there, you can choose to create a new watermark, update an existing watermark, or remove a watermark.  As you can see, these security tools are not difficult to use, and they can make a big difference when it comes to protecting your sensitive PDF files.
  Got any other tips for protecting PDFs? Share with us below! 
     

PDFelement

PDFelement

The More You Know: Creating a Table of Contents

Imagine this: You have a long report. We’re talking hundreds of pages long. Do you want to have to scroll all the way down to chapter 30 manually? Or would you prefer an interactive table of contents that links you directly to different sections of the document in just one click? In this week’s PDFelement tutorial, we’ll go over how to create a table of contents for your PDF files, whether it be a portfolio or e-book!  
  First, you’ll need a table of contents page. If you don’t already have one, you can create one in PDFelement under File -> New -> Blank. You can type up your content and adjust the formatting. Make sure to include page numbers that correspond to the pages in your document. 
  Personally, I find it easier and quicker to create my table of contents in Microsoft Word and then export the file as a PDF. I find that Word has a wide variety of formatting tools more suited to creating a nicely aligned table of contents. There are also templates available to make the whole process go by even more quickly! 
  Once you are finished with your table of contents, open the PDF file in which you would like to include your table of contents. 
  Head over to the “page” menu. Add the table of contents page that you just created by selecting “Insert."
 
  Choose the option “From PDF” from the drop-down menu. 
    Next, you’ll need to link the page numbers to their target pages. Under the “edit” menu, select the “link” tool. Draw a box around the page number. A pop-up should appear once you finish your box. Make sure to choose “go to a page view.” 
      Hit “set link”. Then, scroll to the page that the link should lead to and click “confirm”. Use the same method to link the rest of the page numbers. 
      And that’s it. This is how you set up your interactive table of contents in PDFelement! Note that this tutorial was shown through the Mac version of the software, but the Windows version has the same steps for creating a table of contents. 
  Any questions or tutorial requests? Comment below! We also have an online forum where you can get your PDFelement questions answered. See you there! 
   
 

PDFelement

PDFelement

What GDPR Means to HR Teams

At PDFelement, we believe data security is of the utmost importance. With the recent introduction of GDPR regulations, certain departments are finding the right tools and methods for familiarizing themselves with data security. In today’s post, we’ll discuss what GDPR means to HR professionals, and how PDFelement can help. 
  One primary challenge that HR departments face is the issue of keeping sensitive personal information completely secure and confidential. This need for data security is what has lead to the introduction of a law like GDPR – General Data Protection Regulation. 
  The Idea behind GDPR 
  Legislation has failed to keep up with the tremendous speed at which big data and technology has advanced, specifically when it comes to gathering, storing, and protecting data. Therefore, GDPR has been designed for enhancing data protection as well as the right to privacy for EU citizens, thus giving them more control over personal data and the way it is used. 
  Meaning of GDPR for HR 
  GDPR is a summarization of those legal requirements that need to be met by a company handling the personal data of EU citizens, including the personal data of employees. Companies that fail to fulfill these regulations and are found misusing the personal information will have to pay some very hefty fines. 
  HR teams require consent 
Consent is an important part of the foundation of the new legislation, and GDPR explicitly states that companies can make use of the personal data only for the purpose it was given for. So, for HR teams, employees must opt-in to allow the employer to use personal data and they should be informed, in detail, how their data will be used. This can be done as an option the candidate checks off on a PDF form and digitally signs using a program like PDFelement, to make their consent explicit and legally binding. 
  This means HR teams must be transparent regarding the data being collected, the purpose for which it is being collected, and the way it will be used. One simple way to clarify this is by handing out a privacy statement that all employees sign. Again, using programs like PDFelement, you can easily create and share privacy statements in PDF format. After that, as part of the HR team, you can only use the data for the given purpose outlined in the statement. If you want to make use of the data for a different purpose, then you need to get written permission separately. 
  Data rights for employees 
  GDPR also extends the rights of those individuals whose data is being used or processed. Such individuals are referred to as data subjects, and the extension of rights has enhanced their entitlement to have their data corrected. In fact, they also have the right to restrict or object to data processing although such rights are commonly not raised in an employment context. 
  Right to be forgotten 
GDPR also states that employees have the right to be forgotten and they can withdraw their content which means that HR teams must think about what withdrawal of consent means for the system. For instance, are their procedures put in place for deleting employee data? Or, how can you ensure that you are getting rid of every last trace of information stored in your system? Is your entire team completely aware of the importance of complying with GDPR? All these things must be taken into consideration when devising your data-driven HR strategy. 
  Conclusion 
  Data privacy is becoming an increasingly important issue, and failure to comply with the GDPR requirements will only lead to trouble which is why it is important to ensure that HR teams fully understand GDPR. 
  What PDFelement Can Do 
  PDFelement has many features available that help in the process of protecting sensitive and confidential information of employees and candidates. Permission restrictions, redaction tools, watermarks, and digital signatures ensure that the data you are collecting or sharing is fully protected against any sort of unauthorized breach. 
  What are your thoughts on GDPR for HR teams? Let us know in the comments! 
 

PDFelement

PDFelement

The More you Know: Setting up Form Responses for your users

The ability to build forms that are interactive and intuitive is highly beneficial for the end users. Have you ever built a form and wanted to tweak the way the answers will show up? For instance, you might want to set the font size, font color, and more. In today’s post, we’ll talk about how to set up your form so that the responses look nice and organized.    To access the properties and edit them, either double click on the form field box while in editing mode, or simply right click. Below is a list of the properties that you are able to change.    Appearance:    Borders and colors  The box surrounding the text can be colored if you’d like; this is completely up to you. If you decide to go with a border, you can select the thickness of the line and its style as well.    Text:  You can change the default size, color, and font of the responses.      Options:    Alignment: Left, Right, Centre    Assign a default value  This is useful if there is an answer that you think is common or a prompt that you want to give users.    How the response displays in the text boxes:  -Scroll long text: The text you input will continue on one line    Multi-line: If you enter a long answer (eg. Paragraph), the text will break into multiple lines and fill the length of the box. However, you will not be able to scroll through the answer.    If you have a lot of text, you can select both “Scroll long text” and “multi-line” so that you can scroll through the multiple lines that are hidden from view.      Limit of x amount of characters  Choose this option if you don’t want the answers to be too long; however, it will not be specified on the form.    Actions  You can refer back to an old blog post we wrote on the topic of mouse triggers to learn more.    Format      If applicable, you can set it so that the values that the user enters are numbers, percentages, dates, or times. There is also an option to select special formats: Zip Code, Phone Number, Social Security Number, and Arbitrary Mask. It’s important to note that you can’t select “Special” if you have “Multi-line” checked.    Calculations  You can also learn more about this topic in a previous post.    Pro-tip: Always remember to press “Close” to save!      There you have it! This is how you set up form responses in PDFelement for Mac. The functions in the Windows version of the software are similar, so if you have any questions or tutorial requests, let us know in the comments below!    We also have an online forum where you can get your PDFelement questions answered. Hope to see you there!   

PDFelement

PDFelement

5 Ways to Increase Your Productivity

As the year winds down and we start to lose focus on office-related tasks because we’re too busy thinking about holiday parties and family time, we start to find it harder to be productive at work! Luckily we’ve some tips to keep you on track.

There is no universal way to be productive, because everyone works differently, and has their own tricks for staying focused. That being said, there are some general tips that you can try to follow to increase your chances. Plus, by trying different things, you will find out what works for you! 

Take a read through our 5 tips below:

1. Set goals and make a plan
Approach your day with a plan rather than winging it. Make a list of the primary tasks you need to accomplish the day before so that you arrive to work the next morning with a clear view of your goals. Plus, you’ll avoid “decision fatigue” which will slow you down. It might be helpful to set different goals for yourself, such as a daily goal, weekly goal, monthly goal, and a longer-term yearly goal.

2. Focus on one task at a time 
You may hear conflicting advice on this, but we strongly advise against too much multitasking. You might feel like you are being incredibly productive taking care of multiple things at once, but this isn’t actually the case. Our brains aren’t actually capable of juggling that many things at once, and we are much more successful when we focus on completing one task at a time. Plus, when we do this, we complete each task much faster. If you have one big task per day that you need to get done, work on that task at your most alert time – perhaps in the morning when your mind is fresh.

3. Avoid distractions
In this digital age, it’s understandable to be tempted to check social media, browse the web, or check your personal email on a regular basis throughout the day, but doing so can majorly damage your concentration. According to Julie Morgenstern, author of the book "Never Check Email in the Morning," checking your emails too much can hinder productivity, This, she believes stems from the fact that email is reactive and not proactive. "Those requests and those interruptions and those surprises and those reminders and problems are endless. There is a very little that cannot wait a minimum of 59 minutes," Morgenstern told Huffington Post. You will be much better focusing on those critical things you need to work on, and then setting certain times and intervals to check emails and social media.

4. Clear your head with meditation
Breaks are extremely important for clearing your mind in general. But practicing meditation or mindfulness techniques can help even more. A good meditation session can set you up with the right frame of mind for the rest of your day. Meditation helps you to remove unnecessary negative thoughts from your mind so that you remain relaxed, stress-free, and focused. Studies revealed that our brains typically become more focused and less distracted after a 20-minute meditation session. This allows us to be more creative and more efficient, in turn boosting our daily productivity. 

5. Eat healthily and sleep well.
Your mother was right when she told you that breakfast was the most important meal of the day. Eating a nutritious breakfast is very important if you want to have a productive day. Breakfast provides you with the energy and nutrients you need to start your day and be able to maintain concentration and focus. Plus, if you indulge in healthy food for lunch, and healthy snacks throughout the day, your brain will continue to run at its best. Avoid salt and sugar, and instead opt for things like green tea or water, almonds, bananas, eggs, yogurt, apples, and carrots. If you have a sweet tooth, you can always indulge in a bit of dark chocolate! Plus, never underestimate the power of a good sleep!Eat We hope these tips will help you increase your productivity at work and in your daily life. If you have any other tips to add, list them in the comments below!
   

PDFelement

PDFelement

The Top 4 Ways to Protect Your PDFs

In this day and age, security is at the top of everyone’s priority list, especially with the new GDPR regulations brought in this year. Luckily, many PDF tools, including PDFelement, offer security features that help you make sure information doesn’t fall into the wrong hands. Often, clients or customers are providing businesses with their personal information. From both perspectives, a case of mistaken data leak can be a bad situation. For customers, it exposes them to risks of identity theft, and for businesses this opens them up to a damaged reputation, not to mention potential lawsuits and hefty fines. Yikes! Here are the top 4 ways you can protect your PDFs with tools like PDFelement: 1. Password Protection
With tools like PDFelement, you can easily set password restrictions on your document so that not just anyone can open, edit, save, or print it. There are two types of password protection offered by PDFelement – open passwords and permission passwords. Setting an open password means users must enter a password before opening the document. Permissions passwords require users to enter a password before they can access certain functions or settings to alter the document. To add an open or permission in PDFelement, go to the “Protect” tab and click on the “Password” or “Password Management” button. An open password is important if only a few authorized recipients are meant to open and view the file, for instance, sending a confidential form to someone over email. A permissions password is useful if a broad number of users are meant to view the file, but you don’t want just anyone making changes to it.  2. Redaction
Need to send a document containing sensitive information to multiple individuals? Perhaps you are publishing a legal or government document that will be viewed by the public. You’ll want to make sure any sensitive personal data is removed or hidden, which can be done through redaction. Redaction permanently removes or hides certain information by placing a dark bar over the information, which can’t be removed. This signals to viewers that sensitive data has been removed.  Many private companies or public authorities have to handle sensitive data that requires protection, especially to comply with the recent GDPR regulations that were brought in, which can bring severe financial penalties if they are not followed. To apply redaction in PDFelement, go to the “Protect” tab, and click on either the “Mark for Redaction” or “Search and Redact” button to get started. 3. Digital E-Signatures
With everything in business being moved to online platforms these days, it only makes sense that digital signatures would become an increasingly common way to sign documents. Just like signing a paper document by hand, e-signatures digitally authorize a document quickly and conveniently so business can be done much faster. It’s beneficial to look for a PDF program that offers digital signature capabilities. This not only adds a layer of extra protection to your file, but also makes things a lot smoother and easier for all parties involved. Plus, after signing the document, you can lock it with an open or permissions password to protect it even further. To add a digital signature in PDFelement, go to the “Protect” tab, and click on the “Sign Document” or “Place Signature” button.  4. Watermarks & Stamps
Lastly, another security measure you can add to your documents is a watermark or a stamp. A watermark is the addition of a certain design or pattern to your document that signifies the company or person that owns it. This is useful because it deters fake copying or altering of the document, as well as clearly shows the original source of the document. Watermarks help to prove the authenticity of a file, and with PDFelement, adding a watermark is simple. Just go to the “Edit” tab, click on the “Watermark” button, and choose whether you want to create a new watermark, update an existing watermark, or remove a watermark from your file. Similarly, stamps add to the authenticity of your document as well. When files include a digitally-authenticated timestamp, you’ll know the content within the file was last changed at that time. Or, the stamp can give you an idea of the last action that was completed on the document. For instance, a stamp can tell you whether it is a draft version, sent for comment or review, or if it has been approved or disapproved. Again, adding stamps is easy in PDFelement. Simply go to the “Comment” tab, click on the stamp button, and select the template you want to use to create your stamp. Have any more tips on how to protect your PDF documents? Let us know in the comments below!       

PDFelement

PDFelement

The Top 5 Tech Gadgets to Add to your Holiday Wish List in 2018

It’s December and you know what that means – Christmas is just around the corner! It’s about time you start working on a wish list, and we’ve got the perfect suggestions for on-the-go business professionals! 

Are you a gadget-lover? Looking for the latest in tech items to bring more life into the office? Why not check out some of the hottest new tech gadgets from 2018. Let’s get started!  1. Mr. Coffee Smart Optimal Brew
If you are a coffee addict like I am, you will fully appreciate the convenience of this WiFi coffee machine! Even before you step foot in the office, you can start the brewing process by using the WeMo App through your phone or mobile device. This means there will be a fresh pot of coffee ready and waiting for you as soon as you arrive. Is there anything better than that? You can also remotely adjust the timer or set up reminders, and the brewing process is faster due to Optimal Brew Technology. Plus, there is a specific setting for grabbing a quick cup while the pot is still brewing – Grab-A-Cup Auto Pause, making for the ultimateconvenience. Be sure to put this on your list if coffee is what gets you through the work day! 2. TrekDesk Walking & Standing Desk for Treadmill 
Finding it hard to fit an exercise routine into your busy work schedule? This standing deskwork station attaches to a treadmill, letting you take care of getting your muscles moving WHILE working. After all, the American Heart Association has recently suggested that sitting all day at your desk puts you at much higher risk of suffering from heart disease or stroke. Yikes! Luckily, this device attaches to almost any type of treadmill, and includes a manuscript holder, three-level file folder, and a telephone/headset stand. It also includes cup holders and can adjust to a variety of heights and weights. Get healthy in 2019 and add this item to your list! 3. Ipevo IW2 Wireless Interactive Whiteboard System
Do you work remotely, or with coworkers from other offices across the globe? Sometimes, technology can get in the way, with meetings being held up due to technical issues or glitches. However, this cloud-based technology makes it much easier. The Ipevo Wireless Whiteboard lets you turn an existing whiteboard into a massive interactive whiteboard screen that lets you collaborate easily with others during brainstorming meetings or training sessions.This is a must-have item if collaboration is a big part of your job, so add it to the list!  4. WiFi Scanner Wand: Portable Document and Photo Scanner
As we at PDFelement know, working with scanned PDF files has become increasingly common for many in the business world. So, why not invest in an item that will make scanning a file even more effortless? That’s where the WiFi Scanner Wand comes in. It automatically scans a file to JPEG or PDF format, and can connect to any WiFi enabled device to download the file wirelessly. It also enables you to store your image files on a MicroSD card if you’d like. Add this to the list for the ultimate scanning convenience. While you’re at it, throw PDFelement on the list as well! 5. PNY 512GB Elite MicroSD card
Speaking of storing files on a MicroSD card, why not check out the PNY 512GB Elite MicroSD card. This card has a rated reading speed of up to 90MBps and can store over 80 hours of full HD video content and up to 100,000 pictures. It is compatible with smartphones, tablets, cameras, drones, and more. It comes with a lifetime warranty and an adapter so that it can be used
 on DSLR and MIL cameras. If you want to dramatically increase storage space on your smartphone, this is the right gadget for you. And there you have our top 5 picks for must-have tech gadgets in 2018! We’d love to know your top picks as well! Let us know in the comments below.
 

PDFelement

PDFelement

How Going Paperless Boosts Employee Morale

Going green can save money, the environment, and ultimately employee productivity. An average tree produces roughly 16 reams of paper, or 8,000 sheets. That’s almost as much as the average office worker will consume annually. Depending on the size of your business and number of office-based employees, your company could be consuming hundreds, if not thousands, of trees each year. According to Record Nationals, the US alone uses nearly 68 million trees each year to sustain it’s growing paper consumption. In fact, Americans account for one-third of paper usage, despite holding only 5% of the world's population. This is a serious environmental and financial concern. Going paperless can be extremely beneficial to any large or small business. First of all, there are cost savings. Paper costs money, and printer ink costs more. As your business grows, you will have to manage larger volumes of documentation. Converting your files over to digital will not only cut supply costs, but also save the storage space required to file a large amount of paperwork. It is easier, and significantly cheaper, to manage and store digital files on a secure, reliable server. The money saved from going paperless can be reinvested into the company and into a better working environment for your employees. Another major benefit to going paperless is that it causes a boost in productivity. Digitizing your documents makes information more accessible and easier to find. When employees are less busy sifting through drawers of paperwork they can spend more time doing more valuable work. The efficiency gained by going paperless can be a great morale booster. After all, no one enjoys trudging through paperwork. Performing administrative tasks with PDFs and digital formats makes things easier and allows your business to function more smoothly. Recruiting the next generation of talent means looking to the future, and the future of business is digital. When employees have access to resources online, it gives them the flexibility to be more mobile. There are many benefits to working remotely. A paperless office gives employees the option to work from home or on the go. Employees who are given the option to do some of their work away from the office report a better work-life balance. The resulting reduction in commute times, sleep deprivation, and stress levels creates happier and healthier employees who are able to perform better at work. When employees are less weighed down with tedious, paper-pushing tasks, they can spend more time doing fulfilling work, such as brainstorming and creative tasks that help them come up with innovative ideas. Countless studies show that increased employee morale leads to greater production and ultimately a more competitive business. When people believe their work is meaningful, they are automatically motivated to complete more tasks. Creating a work environment that is sustainable, efficient, and modern is important to worker satisfaction, and going paperless is a fantastic way to do that. At the end of the day, it’s the employees that make the company. Giving them the tools they need to work more efficiently and be a part of a sustainable, modern work environment will boost morale, cut costs, and lead to better productivity. Learn how PDFelement can help you go paperless and enrich your business! Whether you want to digitally edit PDF files, convert scanned files to PDF, or fill out and sign forms electronically, PDFelement has all the tools you need to take the paper out of paperwork.

PDFelement

PDFelement

The More You Know: Insert Images

 How can I insert images into my PDF file? What do the “extract”, “replace”, “align”, and “distribute” functions do? PDFelement has many minor features that are meant to support the larger editing and form tools, but are often left unknown and unused. Stay tuned for more of our “The More You Know” series to explore these useful sidekicks!

Have you ever converted a report into a PDF then realize that you forgot to put in a chart on page 8 and an image on page 16? Or maybe your colleague realized that they sent you the wrong image to use and you need to do a minor (but frustrating edit). Instead of reformatting the whole Word document, and then exporting it as PDF all over again, simply open up your new PDF document in PDFelement and insert your images!
Today I will be showing you the nitty-gritty details to our insert image tool. There are a few differences on both our Mac and Windowssoftwares, so I will be showing the process on both.
Mac
      As you can see, I had left a blank space in my document for an image. To begin, simply select the “Edit” tab, and then “Add image”. A window will appear, and you will be able to pick the image you would like to add. Of course, if you are in a situation where you realized that you need an image but didn’t leave quite enough room for one, you can move the blocks of text around in an attractive and clean manner to make space for your picture. You are also able to crop and resize the image you import, so don’t sweat it if the space you have is not a perfect fit at first glance.
After the image has been added, there are multiple options on theright hand side to help ensure that your image fits well into the rest of your document.    You can do basic placement and editing to the image, including flipping, cropping, resizing, and transforming. You are even able to rotate the image precisely by spinning the dial directly beneath the transformation icons. If you’ve selected the wrong image by accident, you can select the image, then click the “replace” icon to choose the image you initially wanted.

Extraction

You can also select an image, and “extract” it to your computer. This is especially useful if you want to save an image from a file that is not yours. This way, you won’t have toscreen shot and crop to keep the images you want from PDF files. You’ll notice that you’re usually unable to directly right click and save the images on PDFs, but in PDF solution software such as PDFelement, the software recognizes the images and will break the document into different editable chunks.    You can also extract all the images that the software can read with the “extract all” function. The preview shows what the software identifies as the image. In this particular instance, that whole page without the text is considered one image otc viagra. You can play around with the OCR. I found that in this page’s particular case, the images were accurately separated before OCR and made for perfect extraction    After you select “extract all”, the images will be saved into a folder. Once you click in, you will find that the images have been separated into the pages they were extracted from.
Windows
     The process is more or less the same on Windows, it’s just that the layout looks different. Here, the “replace” icon is the one on the far right (looks like a picture). To rotate an object precisely, you can grab the green dot (shown on the highest placed image) and rotate as you desire.
There is no option to “extract” images on the Windows software. Instead, there are two other options: align and distribute.
  Align
    This is useful when there are multiple images or blocks of text you want to line up. The first image shows the multiple objects I am trying to align. After you select everything (control), you can align in multiple different directions. The second image is “align left”, and as you can see, it’ll align everything to the edge that was on the most left. Similarly, to “align top”, everything will line up with the edge that was the highest. You can also utilize the “center” options to align individual or multiple objects to the center of the page horizontally, vertically, or both.   Distribute    Distribution only works with 3 or more objects. You will notice that the icon will only become usable when over 3 objects have been selected. This option is useful if you want to make sure that the items are equally spaced out horizontally or vertically; the object in the middle will move right/left or up/down to make sure that it is in the center of the other two objects.
  Check out our video on inserting images on Windows! 

There you have it! You are now a pro at inserting images into your document to make things look nice, as well as extracting images for future use. Share or like this blog post if you found it useful! Drop us a note below if there are specific tools you would like tutorials of.

PDFelement

PDFelement

Evolution of the PDF

PDF use has grown exponentially over the years as it has become one of the most popular file formats on the net, only overshadowed by HTML. By one informal survey, PDFs consistently ranked as the highest looked-for document type via Google “filetype:” search between 2013-2015, beating out Epubs, XMLs and Docx files by huge margins.

But if the PDF’s popularity among Google “filetype:” searcheswas viewed in isolation, it would distort the picture of how people use different files. Consumers clearly do not see these files as a replacement system; instead, they want to benefit from a range of specialized capabilities that different document solutions provide: XML for spreadsheet functions, Word documents for heavy editing and formatting, PowerPoint for slideshows, and so on. Within this alphabet soup of office file types, where does the PDF fit in?   PDFs VS Other Document Formats
One of the advantages of PDFs over other file formats is that they can store a remarkable array of content — images, text and even video and audio — in a single compact file and retain the formatting of that content across different OS and devices. That means you can e-mail a PDF to a friend and expect it to look exactly the same on his Mac as it does on your PC. This makes this format exceptional for record keeping and content presentation, which explains its prominence on Google “filetype:” searches.

However, PDFs have not transformed into the sole file format that users rely on for a reason. There are capabilities and functions within the various other file types. For example, students may prefer to use Microsoft Word to type out an essay or create a resume, due to the flexibility of the program to correct and add text. But what if you needed to send these files to a professor or a prospective employer? You would want to make sure that the formatting stays the same, regardless of the device that the receiver would view the file from. It would be a shame to spend a few hours formatting an aesthetic resume, only to have the recruiter open the file and find incoherent lines of jumbled letters.

What if you could leverage the PDF to take advantage of all other file types? Where the PDF file format can really come into its own is at the fulcrum of your document ecosystem, with the help of lightweight but full-featured PDF solutions!

A PDF solution is a tool that will allow you to exploit the capabilities of many different document file types and then collate the results into one single compact PDF. For example, by using PDFelement’s file conversion tools, you can convert hundreds of file types into a single PDF. Then, you can extract the specific content you need and transform it back into any of the most popular file types. A PDF solution will also allow you to perform many basic editing tasks, such as adding text and images, directly to a PDF.
What does this empower you to do? Well, think laterally: if you can shift content across file types with ease, or assemble that content back into a single secure file for keeping and sharing, you will consolidate both your file architectures and document workflows. In other words, instead of storing all your project information in a zip file full of different folders, a robust PDF solution will allow you to aggregate everything into one place for easy sharing or presentation. You also won’t have to switch between multiple windows when performing simple alterations like redacting images, Bates stamping or signing documents. Instead, PDF solutions allow you to perform all those functions directly to a PDF within a single application.  The Bottom Line
Whether it is in your personal life or workplace, you will come across PDFs. A PDF solution can be your ticket to a clean(er) digital desktop as you streamline your file architecture and document workflow both at the same time. This ensures that you will make fewer errors, do less duplicative work, and free you to focus on more important tasks.

What do you love most about PDFs? Share your thoughts below! 

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PDFelement

Combatting Bees with a Fillable PDF Form

This is a story about how I turned a Word document (with the intention to print and scan) into a fillable PDF form that performs calculations. I hope that you learn from my experience and use PDFelement to create your own fillable PDF forms for tasks outside your job!
  It’s official. I’m an adult. While this shouldn’t be news to me, it’s still a fact with which I slowly come to terms. On occasion, I face the full brunt of “adulting” and have to do the thing that grown ups do. A recent experience brought me into contact with a friendly sole proprietor that provides window screens for town houses. Riveting stuff. The mundane task was quite simple: buy windows screens or deal with the wrath of angry houseflies, mosquitoes and bees. So many bees.
The friendly proprietor emailed me an order form to complete and return. I wasn’t too surprised to find that the order form was a table created in Microsoft Word. This is a fairly standard practice by small business owners. But when you have access to an unbelievably powerful PDF editor, you can take advantage of it and replace printed paper with smart documents that do the work for you. PDFelement isn’t just a tool for work; it can easily be incorporated into personal errands and tasks, too!

Here are the steps that I took to make this PDF dream a reality:
Step 1: Create a PDF
Turn a Word file into a PDF file by clicking “Create PDF” from the quick start screen.
  Step 2: Make the PDF into a fillable form. Transform a digital PDF document into a fillable form by selecting “Form Field Recognition”. You can also build the form manually with the tools you see under the Form tab.
  Step 3: Customize the form fields Examine the form and decided which fields should be calculated. In this case, the Total is made up of the sum of Price/Unit fields, Installation Fee, Sub-Total, and Fed. Tax Amount. To apply a calculation, double-click on the appropriate field and click the Calculate tab. Choose the required mathematical function and select the fields involved. Go to the format tab and modify a field’s format, such as currency or percentage. Then close the properties window.
  Step 4: Fill out your form Close the Form editing window and start filling out your form. Observe that modified fields calculate automatically.    Are you still printing, scanning, and filling out forms by hand? Try using PDFelement to create your own interactive PDF form and use video tutorial to supplement your learning. You’ll become a PDF form wizard in no time!
- Faisal Khan

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PDFelement

Spiceworld 2017 – It’s a Wrap!

So what is SpiceWorld? Is that the movie about the Spice Girls?
  Nope. In case you’ve never heard about this conference, it’s an annual one held in Austin, Texas, by SpiceWorks, which is the biggest IT community online! There are always thousands of IT pros and vendors; this year, we had a chance to visit globally well-known giants such as Canon, Cisco, and HP. It was a three-day long mix of how-to sessions, networking, happy hours, and parties.  Meet our Team! From left to right:
Ray – North America Sales Representative, Stella – EMEA Sales Representative, Faisal – Brand Development Manager, Patrick – Product Development Lead

This was the PDFelement Team’s first time at SpiceWorld, and we were a proud Chipotle sponsor. At this conference, we wanted to share our passion for creating simple software solutions for life’s everyday challenges through multimedia, utility, office or mobile applications with all of you!

Pre-SpiceWorld

In my experience, going on a vacation takes a lot of planning and preparation, especially when it comes to packing. Will I need that extra sweater? Are you sure I won’t need these extra socks?

But going to a conference required planning and preparationon the next level. The team spent the week before the conference in a frenzy, putting together presentations, making trips to IKEA, and gathering the necessary supplies for our booth, including the Microsoft Surface Pro that Michael won! Let’s see what our first-time SpiceWorld attendees thought about their experience!
Faisal

PDFelement’s goal for #SpiceWorld2017 was to really get our name out there. We’re the only PDF solution software next to Adobe that offers enterprise-grade functionalities on both Mac and Windows; we were specifically designed for small-medium businesses and our prices reflect that.

My own personal goal was networking. I wanted to meet other IT pros and learn about how they’re leveraging PDF solutions and how they’re improving document workflows at their own offices. Most importantly, I wanted to understand the market for PDF technology and improve our product to suit user needs. I was happy to see that many people came to our boothan d was really interested in trying out the 6-month valuation that we were doing!
I thought that the conference was a fun experience. My three main highlights included:

1. Meeting one of our PDFelement 5 users, it was nice to meet a user in real life! 
2. Trying authentic Texas BBQ for the first time. The portions were massive and the ribs were really juicy. Look how happy Ray and Patrick are! 
3. After watching the SpiceRex wander around the conference, he finally visited our booth on the last day and we got a picture with him! 

Patrick
The vendor I wanted to meet was Softchoice, since they are one of the biggest IT solutions and services provider in North America. We managed to set up a meeting with them at the conference and had a chance to chat. It was cool to meet them in person and pick their brains. Hopefully, there will be a chance to work with them in the future, especially since they are based in Montreal. It would be nice to work with another Canadian IT company. 

I have to say that our first time attending SpiceWorld felt pretty good! We had the chance to meet a lot of IT professionals anddecisions-makers and talk to them face-to-face. I thought it was very valuable to hear about the technical challenges that they are facing everyday. It felt even better when we were able to show them how our product and services can help their company solve these problems.

Aside from the conference, I just wanted to say that the local cuisine was awesome. I will definitely come back to Austin just for a bite of theTe xas ribs and couple of local beers!

Ray

I must say, I was a bit worried about how our booth was going to turnout, since we were designing the set-up remotely and didn’t have a chance to visit the venue until we had to physically set up for it. I was also curious about what the Spiceworld attendees were looking for at the conference, and hoped that they would be interested in what we had to share. But the backdrop our designers made ended up fitting like a glove and the IT pros that visited our booth were very friendly when I had the chance to talk to them face-to-face. Usually, I handle all of our sales inquiries over the phone or email, and it can be very hard to tell what the other person is thinking or feeling.
What I enjoyed most on this trip was the casual culture of Spiceworld and Austin’s BBQ. Overall, I thought that it was a pretty good conference!
  Stella This would be my first time attending at SpiceWorld and in Austin. Going into the conference, I was really looking to communicate with our potential users face-to-face and listen to their voices, and to truly learn their pain points and business needs.
SpiceWorld turned out to be a great place to connect with people, and I was very excited to hear the positivefeedbacks from potential users after I introduced PDFelement. The only thing I regret is not attending SpiceWorld sooner; I hope to see you all again next year!
Well, there you have it. Good food, good drinks, and better company. We are very proud of how our PDFelement team did at #Spiceworld2017. It was an exciting opportunity to showcase our products alongside other Fortune 100 companies; we learned a lot from our fellow vendors about their experiences. We’ll be back next year, and we hope you will be too!       *Written by Rebecca Chen, Community Manager at PDFelement  

PDFelement

PDFelement

Another One - iTech Vancouver 2017

In November, the PDFelement team exhibited at iTech Conference in Vancouver, BC. For those unfamiliar, iTech is Canada’s largest IT Infrastructure, Cloud and Mobility Conference that takes place in Toronto, Ottawa, Montreal, Calgary, Edmonton, and Vancouver. The best part was that it is free to attend, so anyone interested in the field could come and check out the latest technological trends and other cool projects that the vendors have been working on. Our booth was right next to the speaker’s area. This meant that we were in the best location to watch the keynote speakers while speaking with all the lovely visitors that stopped by our booth! It was an early morning, but the iTech team was thoughtful, and had a full coffee and tea bar available for the whole day. After some caffeine, our team was awake enough to smile, chat, and hand out stress balls! Throughout the whole day, we had a blast talking to IT professionals, students, and other vendors and learned about their experience in the field.   Favourite Swag The best about part of any IT conference are the gifts that vendors give out. iTech Vancouver was no different! After checking out each booth, we have a list of personal favourites: 1) Suse’s Gecko Soft, cute, and green…a loveable companion for your desk. To receive this special buddy, you needed to ask a Suse representative a question that they deemed meaningful and unique – which must’ve been tough since they’re all so experienced and knowledgeable in the field! 2) ERA’s Recycled Keychains The creative team from Electronic Recycling Association (ERA) were giving away upcycled motherboard keychains! Because they work with local individuals and organization to manage the process of retiring IT assets, they also brought their data destruction machine and gave us a chance to experience hardware destruction for ourselves! 3) Carbonite’s phone wiping cloth Carbonite knows that none of us can bear to be apart from our phone for long periods of time, so our devices collect lots of fingerprints and dust. I stuck my phone wiper to the back of my cell so that I can give it a nice wipe once a day!   Favourite display s Some vendors brought things up a notch and brought creative displays to attract visitors to their booth. These definitely worked for us: 1) TerraGo Right across from us was TerraGo, and they set up a pitch and putt station. One of our team members, Ray, got the ball in on his first shot. They were also giving out large cookies all day long. Food and games was definitely a good combination! 2) Geist Geist brought a giant power bar display to showcase their various products. It was definitely a conversation starter. 3) PDFelement Of course, after all the hard work we put into our booth, I am a bit biased when I say that the PDFelement booth was one of my favourites. We had a comfortable, tall table, a beautiful banner, live demos, and stress balls. We were also giving away an iPad Mini! We just wanted to take a moment to thank iTech for having us and for making sure that everyone had enough coffee to last us through the day. We also wanted to thank everyone who visited our booth and took the time to take a look at our live demos and asked questions. This was our second conference, so these events are still a new and different experience as we are used to connecting with people over the phone, email, social media, or our forum. Our team agreed that having in-pers  on conversations definitely beats online ones! I was constantly overwhelmed by how genuinely interested the attendees were in getting to know us as well as our product. We’re looking forward to connecting more with Vancouver and the community in the upcoming year. Were you also at #iTech2017? What was your favourite part? Drop a comment below!   *Written by Rebecca Chen, Community Manager at PDFelement      

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