Going green can save money, the environment, and ultimately employee productivity.
An average tree produces roughly 16 reams of paper, or 8,000 sheets. That’s almost as much as the average office worker will consume annually. Depending on the size of your business and number of office-based employees, your company could be consuming hundreds, if not thousands, of trees each year. According to Record Nationals, the US alone uses nearly 68 million trees each year to sustain it’s growing paper consumption. In fact, Americans account for one-third of paper usage, despite holding only 5% of the world's population. This is a serious environmental and financial concern.
Going paperless can be extremely beneficial to any large or small business. First of all, there are cost savings. Paper costs money, and printer ink costs more. As your business grows, you will have to manage larger volumes of documentation. Converting your files over to digital will not only cut supply costs, but also save the storage space required to file a large amount of paperwork. It is easier, and significantly cheaper, to manage and store digital files on a secure, reliable server. The money saved from going paperless can be reinvested into the company and into a better working environment for your employees.
Another major benefit to going paperless is that it causes a boost in productivity. Digitizing your documents makes information more accessible and easier to find. When employees are less busy sifting through drawers of paperwork they can spend more time doing more valuable work. The efficiency gained by going paperless can be a great morale booster. After all, no one enjoys trudging through paperwork. Performing administrative tasks with PDFs and digital formats makes things easier and allows your business to function more smoothly. Recruiting the next generation of talent means looking to the future, and the future of business is digital.
When employees have access to resources online, it gives them the flexibility to be more mobile. There are many benefits to working remotely. A paperless office gives employees the option to work from home or on the go. Employees who are given the option to do some of their work away from the office report a better work-life balance. The resulting reduction in commute times, sleep deprivation, and stress levels creates happier and healthier employees who are able to perform better at work.
When employees are less weighed down with tedious, paper-pushing tasks, they can spend more time doing fulfilling work, such as brainstorming and creative tasks that help them come up with innovative ideas. Countless studies show that increased employee morale leads to greater production and ultimately a more competitive business. When people believe their work is meaningful, they are automatically motivated to complete more tasks. Creating a work environment that is sustainable, efficient, and modern is important to worker satisfaction, and going paperless is a fantastic way to do that.
At the end of the day, it’s the employees that make the company. Giving them the tools they need to work more efficiently and be a part of a sustainable, modern work environment will boost morale, cut costs, and lead to better productivity.
Learn how PDFelement can help you go paperless and enrich your business! Whether you want to digitally edit PDF files, convert scanned files to PDF, or fill out and sign forms electronically, PDFelement has all the tools you need to take the paper out of paperwork.
Who hasn’t fantasized about breaking free from the confines of the office from time to time? The freedom and the flexibility of working remotely from wherever you’d like is certainly an appealing idea to many, especially when it comes to the younger generations.
Luckily, with today’s growing trend of virtual offices and remote workplaces, even if it’s only on an occasional basis, many companies are now open to the option of telecommuting and letting their employees work from home, and away from the traditional office setting to allow for more flexibility in schedules or improve productivity.
This is especially beneficial for someone who does creative work. Sitting in an office isn’t always the most inspiring environment for coming up with brilliant ideas, and as someone who works in the creative field of marketing myself, I can vouch for this fact. Getting inspired by the world around you is usually the best way to come up with great ideas, and it’s often hard to do that while sitting at a desk.
With the rise in popularity of working remotely, the important question that still remains is whether virtual offices are actually effective. And a lot of data points to yes.
Here are just a few of the benefits:
An article from Chron notes that virtual work benefits the environment because fewer people are traveling in cars, busesand trains, which lowers the amount of vehicle emissions and decreases fuel usage.
As a commuter myself, there’s no question that eliminating a daily commute from my schedule would hugely benefit my working life, both for the amount of time itsaves, and for the fact that it would greatly lessen my carbon footprint. With global warming being such an important issue, cutting down fuel emissions by working remotely is a benefit for everyone.
Hours aren’t wasted commuting, so more time can be devoted to getting work done, without the added distractions from coworkers as well. According to this survey by TinyPulse, respondents working remotely are happier, feel more valued, and are overwhelmingly more productive. In fact, when respondents were asked the question “Do you believe you get more work done when working remotely?” 91% of them answered yes.
“About 66% of the respondents to a FlexJobs’ survey said that they are more productive when they are not in the office. Why is that? Well, 76% said there are fewer distractions overall, and 70% wanted to avoid the stresses of commuting. Other reasons for toiling off-site were to avoid office politics (69%), be in a quieter environment (62%), wear more comfortable clothes (54%), have less frequent meetings (46%), or personalize their office environments (51%).”
Better work-life balance
Virtual offices provide more flexibility and the ability to create your own hours, allowing you to spend more time with family and friends. This is especially important for millennials, who place a higher importance on work-life balance than earlier generations, likely because it gives them more time to care for young children or aging baby boomer parents. The benefits of work-life balance for employees also include reducing stress, improving personal well-being, improvinglong term health and eliminating the need to take many sick days, offering autonomy and personal employee growth, and increasing focus. But there are also benefits for employers too. On top of employees being more productive, there is less turn-over, and an improved company reputation.
However the different parties don’t necessarily agree on what constitutes as enough of when it comes to work-life balance. “A 2015 Workplace Study revealed that 67% of employers feel that their workers have a work-life balance, while 45% of employees disagree.” There are many things employers could do to fix this statistic, such as offering the ability to take unpaid leave, having senior managers model work-life balance in their own schedules, or setting clear boundaries by not re sponding to work emails during their time off.
Since virtual offices provide more schedule flexibility and the comfort of being able to work independently, it only makes sense that this results in higher employee retention. According to The Balance, telecommuting and flextime appeals to younger, more technically savvy generation of workers. So if your company hopes to attract and recruit this demographic, then an employee benefit package that allows for flexible schedules and remote work options would be a plus.
This virtual office arrangement won’t necessarily work for every type of job, or every type of employee. But with the growing number of remote workers, freelancers, and entrepreneurs that are starting to pop up in today’s workforce, it makes sense that this arrangement should be seriously considered by employers.
And along with employers evolving, business software products need to evolve to support this too. PDF editing software is no exception, as employees working remotely need full mobile support while working with PDFs on the go. Fortunately, mobility is an area where PDFelement has you covered! Read, edit, convert and sign PDF files professionally while working remotely from any desktop, laptop, or iOS/Android device with our mobile app.
By using PDFelement, you can experience the environmental benefits, higher productivity, and greater work life balance that comes with working from home.
Enjoy the ability to:
• Read PDFs Remotely
Got a notification during your grocery shopping about a second draft that requires urgent attention? No worries, quickly scan the PDF on your mobile device!
• Edit PDFs Remotely
You can edit text creatively and professionally – all from the comfort of your own couch, with no mouse needed. Improve the look and feel by changing font style and colors easily without losing formatting.
• Collaborate Remotely
Perform markups and edits by using tools to highlight, underline, or strikethrough text. This could be done over breakfast or on the bus! You can even use a freehand drawing tool or sticky notes.
• Take Snapshots of PDFs Remotely
Snap a photo with your mobile device, and easily convert it into a professional looking PDF document that can be shared with your colleagues or clients in seconds.
• Export PDFs Remotely
Convert PDFs individually or in batches to other file formats like Microsoft® Word, Excel®, Power Point®, HTML, Image and more.
• Sign Forms Remotely
Add text into fillable text fields, insert a picture of your hand written signature, or draw a pixel-perfect signature on the touch screen. With the use of mobile document editing apps, professionals on the go can have all the tools they need to get their work done outside of the office, no matter what kind of worker they are.
• Seamlessly Switch Between Devices on iOS
Create and edit a PDF file on your desktop, and then easily switch to viewing and editing it on your mobile device once you are out of the office!
Already working remotely? Let us know your thoughts on working with PDFs on the go below! Enhance your telecommuting experience with PDFelement. Download our desktop and mobile apps (Android and iOS) today.
By Emily Byrne, Content Marketing Specialist at PDFelement
International Women’s Day is coming up on March 8th, and PDFelement would like to celebrate all the women working in the tech industry. With offices across Asia and North America, we see the importance of equality and we value the diversity of our teams.
As a millennial, I’m pretty familiar with the stress of finding a stable career path. Full-time, well-paying positions with room for growth seem few and far between these days, a fact I think many recent college grads are familiar with. I racked my brain trying to think of which industry would be best suited for me to put my communications and marketing skills to good use. It dawned on me that in today’s tech-dependent society, a career in tech is probably one of few areas that still offers a lot of stability and opportunity.
With perks that are hard to find elsewhere – room to grow, high demand, a solidpay check, and a chance to help create something that has a huge impact on society – it seemed like the answers to my prayers. I now find myself in a great marketing role within the tech field, and there are a ton of things I love about it.
But there’s just one problem. Even though the tech industry is widely progressive in many ways, it is still lagging behind when it comes to equality. The gender gap that exists within tech is a huge example of this, which is a shame since it may prevent many women from breaking into a rewarding industry.
Did you know:
Women average only 30% of the workforce across major tech companies
Women hold only17% of the tech jobs at Google, 15% at Facebook, and 10% at Twitter
Of the 41 Fortune 500 companies in the technology sector, only five have a female CEO
Only 14.3% of board seats of the top 100 tech companies are held by women.
If you’re not satisfied with these statistics, you’re not alone. In honour of International Women’s Day on March 8th, here are 5 reasons why women should pursue a career in tech!
5 Reasons you should become a woman in tech:
1. You can offer a fresh and unique perspective as an avid female user of technology
The emerging start-up culture of the tech industry encourages more open discussion. They want to give employees an open arena for sharing innovative ideas and making their thoughts heardtoo, because those opinions are valuable. With less of a hierarchy and less red tape to cut through, tech firms welcome new perspectives, and as a female, you can use this to your advantage to speak up. According to a report by Parks Associates, more women than men are downloading movies and music; women do the majority of game-playing across some platforms; and women have higher “purchase intentions” than men do when it comes to some electronics. With these statistics, it’s clear that not only will you be paving the way forward for other ladies, but you’ll be contributing to creating more valuable tech products as well.
2. You can forge your own path with flexible work opportunities
The start-up culture in many tech firms also lends to a more lenient view on what job flexibility means. Many tech firms offer flex hours, more vacation time, or the ability to telecommute or work from home. Whether you have outside commitments such as children, or your own freelance business, many believe a career in tech could be the perfect way to balance a rewarding career with an enriched personal life through flexible working options. According to this article, flexibility in the workplace could hugely effect women. Manar Morales, president and CEO of the Diversity and Flexibility Alliance, notes that technology and globalization are similarly changing the way work is organized in a host of other sectors. This could reduce the reward of long face-time hours and lead to more gender equality in a number of occupations.
3. There will always be plenty of financially rewarding jobs available
Because of the growing nature of the tech industry, there won’t be a shortage of job opportunities any time soon. In fact, according to the Huffington Post, the tech industry is one of very few industries where demand is higher than supply when it comes to hiring. While the overall unemployment rate is between 9% to 10% and companies everywhere are figuring out how to do more work with less personnel, the tech industry is currently one of the only industries that is hiring. Plus, new markets are constantly opening up, and if you have the right skills to get the job done, it’s more than likely that it won’t be long before you’re making a substantial salary.
4. You’ll learn many new skills that can transfer across other jobs and industries
Just as you can leverage your current transferable skills to break into the tech industry, you’ll also gain a lot of transferable skills while you’re there. On top of technical skills, most people who work in tech will end up gaining soft skills like marketing and PR skills, product management abilities, research skills, data analysis skills, and social media capabilities, all of which are useful across almost any role or industry. Plus, “the emergence of soft skills as a cornerstone of success in the technical professions is even being leveraged as a way to attract more women into the STEM sector.”
5. You will make a difference
According to the Atlantic, while 57 percent of occupations in the workforce are held by women, in computing occupations, that figure is only 25%. And it’s not just in tech – a gender gap is the reality within several industries, including many of the STEM fields. By applying to tech jobs that interest you, mentoring other females who hold an interest in the industry, and doing everything you can to make changes from within a company, you can go to sleep at night knowing that not only did you help pave the way for future generations of females in tech, but also females in the workforce as a whole.
As part of the PDFelement team, I’ve seen firsthand how a fresh perspective and workplace diversity can contribute to innovation in creating unique and simple software products. Our main goal at PDFelement is to create products that bring simplicity to the life of every type of user, no matter their age, gender, or background.
And with women making up a large portion of our user base, having a female perspective when it comes to designing or marketing the features of our product, or any tech product, is key.
“At Wondershare, we passionately believe in the power of diversity, and with our global workforce we strive to include ideas and perspectives from every type of user, including women. We’ve hired many outstanding females who want to help us create simple solutions for everyday life challenges. By providing the right environments, programs, and policies, we support all women in pursuing their goals.” – Summer Qin, Director of Overseas Marketing & Sales
Interested in breaking into the tech industry? Learn more about PDFelement, or leave a comment below!
By Emily Byrne, Content Marketing Specialist at PDFelement
In November, the PDFelement team exhibited at iTech Conference in Vancouver, BC. For those unfamiliar, iTech is Canada’s largest IT Infrastructure, Cloud and Mobility Conference that takes place in Toronto, Ottawa, Montreal, Calgary, Edmonton, and Vancouver. The best part was that it is free to attend, so anyone interested in the field could come and check out the latest technological trends and other cool projects that the vendors have been working on.
Our booth was right next to the speaker’s area. This meant that we were in the best location to watch the keynote speakers while speaking with all the lovely visitors that stopped by our booth! It was an early morning, but the iTech team was thoughtful, and had a full coffee and tea bar available for the whole day. After some caffeine, our team was awake enough to smile, chat, and hand out stress balls! Throughout the whole day, we had a blast talking to IT professionals, students, and other vendors and learned about their experience in the field.
The best about part of any IT conference are the gifts that vendors give out. iTech Vancouver was no different! After checking out each booth, we have a list of personal favourites:
1) Suse’s Gecko
Soft, cute, and green…a loveable companion for your desk. To receive this special buddy, you needed to ask a Suse representative a question that they deemed meaningful and unique – which must’ve been tough since they’re all so experienced and knowledgeable in the field!
2) ERA’s Recycled Keychains
The creative team from Electronic Recycling Association (ERA) were giving away upcycled motherboard keychains! Because they work with local individuals and organization to manage the process of retiring IT assets, they also brought their data destruction machine and gave us a chance to experience hardware destruction for ourselves!
3) Carbonite’s phone wiping cloth
Carbonite knows that none of us can bear to be apart from our phone for long periods of time, so our devices collect lots of fingerprints and dust. I stuck my phone wiper to the back of my cell so that I can give it a nice wipe once a day!
Favourite display s
Some vendors brought things up a notch and brought creative displays to attract visitors to their booth. These definitely worked for us:
Right across from us was TerraGo, and they set up a pitch and putt station. One of our team members, Ray, got the ball in on his first shot. They were also giving out large cookies all day long. Food and games was definitely a good combination!
Geist brought a giant power bar display to showcase their various products. It was definitely a conversation starter.
Of course, after all the hard work we put into our booth, I am a bit biased when I say that the PDFelement booth was one of my favourites. We had a comfortable, tall table, a beautiful banner, live demos, and stress balls. We were also giving away an iPad Mini!
We just wanted to take a moment to thank iTech for having us and for making sure that everyone had enough coffee to last us through the day. We also wanted to thank everyone who visited our booth and took the time to take a look at our live demos and asked questions. This was our second conference, so these events are still a new and different experience as we are used to connecting with people over the phone, email, social media, or our forum. Our team agreed that having in-pers
on conversations definitely beats online ones! I was constantly overwhelmed by how genuinely interested the attendees were in getting to know us as well as our product. We’re looking forward to connecting more with Vancouver and the community in the upcoming year.
Were you also at #iTech2017? What was your favourite part? Drop a comment below!
*Written by Rebecca Chen, Community Manager at PDFelement
So what is SpiceWorld? Is that the movie about the Spice Girls?
Nope. In case you’ve never heard about this conference, it’s an annual one held in Austin, Texas, by SpiceWorks, which is the biggest IT community online! There are always thousands of IT pros and vendors; this year, we had a chance to visit globally well-known giants such as Canon, Cisco, and HP. It was a three-day long mix of how-to sessions, networking, happy hours, and parties.
Meet our Team! From left to right:
Ray – North America Sales Representative, Stella – EMEA Sales Representative, Faisal – Brand Development Manager, Patrick – Product Development Lead
This was the PDFelement Team’s first time at SpiceWorld, and we were a proud Chipotle sponsor. At this conference, we wanted to share our passion for creating simple software solutions for life’s everyday challenges through multimedia, utility, office or mobile applications with all of you!
In my experience, going on a vacation takes a lot of planning and preparation, especially when it comes to packing. Will I need that extra sweater? Are you sure I won’t need these extra socks?
But going to a conference required planning and preparationon the next level. The team spent the week before the conference in a frenzy, putting together presentations, making trips to IKEA, and gathering the necessary supplies for our booth, including the Microsoft Surface Pro that Michael won!
Let’s see what our first-time SpiceWorld attendees thought about their experience!
PDFelement’s goal for #SpiceWorld2017 was to really get our name out there. We’re the only PDF solution software next to Adobe that offers enterprise-grade functionalities on both Mac and Windows; we were specifically designed for small-medium businesses and our prices reflect that.
My own personal goal was networking. I wanted to meet other IT pros and learn about how they’re leveraging PDF solutions and how they’re improving document workflows at their own offices. Most importantly, I wanted to understand the market for PDF technology and improve our product to suit user needs. I was happy to see that many people came to our boothan d was really interested in trying out the 6-month valuation that we were doing!
I thought that the conference was a fun experience. My three main highlights included:
1. Meeting one of our PDFelement 5 users, it was nice to meet a user in real life!
2. Trying authentic Texas BBQ for the first time. The portions were massive and the ribs were really juicy. Look how happy Ray and Patrick are!
3. After watching the SpiceRex wander around the conference, he finally visited our booth on the last day and we got a picture with him!
The vendor I wanted to meet was Softchoice, since they are one of the biggest IT solutions and services provider in North America. We managed to set up a meeting with them at the conference and had a chance to chat. It was cool to meet them in person and pick their brains. Hopefully, there will be a chance to work with them in the future, especially since they are based in Montreal. It would be nice to work with another Canadian IT company.
I have to say that our first time attending SpiceWorld felt pretty good! We had the chance to meet a lot of IT professionals anddecisions-makers and talk to them face-to-face. I thought it was very valuable to hear about the technical challenges that they are facing everyday. It felt even better when we were able to show them how our product and services can help their company solve these problems.
Aside from the conference, I just wanted to say that the local cuisine was awesome. I will definitely come back to Austin just for a bite of theTe xas ribs and couple of local beers!
I must say, I was a bit worried about how our booth was going to turnout, since we were designing the set-up remotely and didn’t have a chance to visit the venue until we had to physically set up for it. I was also curious about what the Spiceworld attendees were looking for at the conference, and hoped that they would be interested in what we had to share. But the backdrop our designers made ended up fitting like a glove and the IT pros that visited our booth were very friendly when I had the chance to talk to them face-to-face. Usually, I handle all of our sales inquiries over the phone or email, and it can be very hard to tell what the other person is thinking or feeling.
What I enjoyed most on this trip was the casual culture of Spiceworld and Austin’s BBQ. Overall, I thought that it was a pretty good conference!
This would be my first time attending at SpiceWorld and in Austin. Going into the conference, I was really looking to communicate with our potential users face-to-face and listen to their voices, and to truly learn their pain points and business needs.
SpiceWorld turned out to be a great place to connect with people, and I was very excited to hear the positivefeedbacks from potential users after I introduced PDFelement. The only thing I regret is not attending SpiceWorld sooner; I hope to see you all again next year!
Well, there you have it. Good food, good drinks, and better company. We are very proud of how our PDFelement team did at #Spiceworld2017. It was an exciting opportunity to showcase our products alongside other Fortune 100 companies; we learned a lot from our fellow vendors about their experiences. We’ll be back next year, and we hope you will be too!
*Written by Rebecca Chen, Community Manager at PDFelement
This is a story about how I turned a Word document (with the intention to print and scan) into a fillable PDF form that performs calculations. I hope that you learn from my experience and use PDFelement to create your own fillable PDF forms for tasks outside your job!
It’s official. I’m an adult. While this shouldn’t be news to me, it’s still a fact with which I slowly come to terms. On occasion, I face the full brunt of “adulting” and have to do the thing that grown ups do. A recent experience brought me into contact with a friendly sole proprietor that provides window screens for town houses. Riveting stuff. The mundane task was quite simple: buy windows screens or deal with the wrath of angry houseflies, mosquitoes and bees. So many bees.
The friendly proprietor emailed me an order form to complete and return. I wasn’t too surprised to find that the order form was a table created in Microsoft Word. This is a fairly standard practice by small business owners. But when you have access to an unbelievably powerful PDF editor, you can take advantage of it and replace printed paper with smart documents that do the work for you. PDFelement isn’t just a tool for work; it can easily be incorporated into personal errands and tasks, too!
Here are the steps that I took to make this PDF dream a reality:
Step 1: Create a PDF
Turn a Word file into a PDF file by clicking “Create PDF” from the quick start screen.
Step 2: Make the PDF into a fillable form.
Transform a digital PDF document into a fillable form by selecting “Form Field Recognition”. You can also build the form manually with the tools you see under the Form tab.
Step 3: Customize the form fields
Examine the form and decided which fields should be calculated. In this case, the Total is made up of the sum of Price/Unit fields, Installation Fee, Sub-Total, and Fed. Tax Amount. To apply a calculation, double-click on the appropriate field and click the Calculate tab. Choose the required mathematical function and select the fields involved. Go to the format tab and modify a field’s format, such as currency or percentage. Then close the properties window.
Step 4: Fill out your form
Close the Form editing window and start filling out your form. Observe that modified fields calculate automatically.
Are you still printing, scanning, and filling out forms by hand? Try using PDFelement to create your own interactive PDF form and use video tutorial to supplement your learning. You’ll become a PDF form wizard in no time!
If you want to learn even more about building interactive PDF forms, check out this fantastic post by Rebecca explaining the nitty-gritty of mouse triggers.
PDF use has grown exponentially over the years as it has become one of the most popular file formats on the net, only overshadowed by HTML. By one informal survey, PDFs consistently ranked as the highest looked-for document type via Google “filetype:” search between 2013-2015, beating out Epubs, XMLs and Docx files by huge margins.
But if the PDF’s popularity among Google “filetype:” searcheswas viewed in isolation, it would distort the picture of how people use different files. Consumers clearly do not see these files as a replacement system; instead, they want to benefit from a range of specialized capabilities that different document solutions provide: XML for spreadsheet functions, Word documents for heavy editing and formatting, PowerPoint for slideshows, and so on. Within this alphabet soup of office file types, where does the PDF fit in?
PDFs VS Other Document Formats
One of the advantages of PDFs over other file formats is that they can store a remarkable array of content — images, text and even video and audio — in a single compact file and retain the formatting of that content across different OS and devices. That means you can e-mail a PDF to a friend and expect it to look exactly the same on his Mac as it does on your PC. This makes this format exceptional for record keeping and content presentation, which explains its prominence on Google “filetype:” searches.
However, PDFs have not transformed into the sole file format that users rely on for a reason. There are capabilities and functions within the various other file types. For example, students may prefer to use Microsoft Word to type out an essay or create a resume, due to the flexibility of the program to correct and add text. But what if you needed to send these files to a professor or a prospective employer? You would want to make sure that the formatting stays the same, regardless of the device that the receiver would view the file from. It would be a shame to spend a few hours formatting an aesthetic resume, only to have the recruiter open the file and find incoherent lines of jumbled letters.
What if you could leverage the PDF to take advantage of all other file types? Where the PDF file format can really come into its own is at the fulcrum of your document ecosystem, with the help of lightweight but full-featured PDF solutions!
A PDF solution is a tool that will allow you to exploit the capabilities of many different document file types and then collate the results into one single compact PDF. For example, by using PDFelement’s file conversion tools, you can convert hundreds of file types into a single PDF. Then, you can extract the specific content you need and transform it back into any of the most popular file types. A PDF solution will also allow you to perform many basic editing tasks, such as adding text and images, directly to a PDF.
What does this empower you to do? Well, think laterally: if you can shift content across file types with ease, or assemble that content back into a single secure file for keeping and sharing, you will consolidate both your file architectures and document workflows. In other words, instead of storing all your project information in a zip file full of different folders, a robust PDF solution will allow you to aggregate everything into one place for easy sharing or presentation. You also won’t have to switch between multiple windows when performing simple alterations like redacting images, Bates stamping or signing documents. Instead, PDF solutions allow you to perform all those functions directly to a PDF within a single application.
The Bottom Line
Whether it is in your personal life or workplace, you will come across PDFs. A PDF solution can be your ticket to a clean(er) digital desktop as you streamline your file architecture and document workflow both at the same time. This ensures that you will make fewer errors, do less duplicative work, and free you to focus on more important tasks.
What do you love most about PDFs? Share your thoughts below!
How can I insert images into my PDF file? What do the “extract”, “replace”, “align”, and “distribute” functions do? PDFelement has many minor features that are meant to support the larger editing and form tools, but are often left unknown and unused. Stay tuned for more of our “The More You Know” series to explore these useful sidekicks!
Have you ever converted a report into a PDF then realize that you forgot to put in a chart on page 8 and an image on page 16? Or maybe your colleague realized that they sent you the wrong image to use and you need to do a minor (but frustrating edit). Instead of reformatting the whole Word document, and then exporting it as PDF all over again, simply open up your new PDF document in PDFelement and insert your images!
Today I will be showing you the nitty-gritty details to our insert image tool. There are a few differences on both our Mac and Windowssoftwares, so I will be showing the process on both.
As you can see, I had left a blank space in my document for an image. To begin, simply select the “Edit” tab, and then “Add image”. A window will appear, and you will be able to pick the image you would like to add. Of course, if you are in a situation where you realized that you need an image but didn’t leave quite enough room for one, you can move the blocks of text around in an attractive and clean manner to make space for your picture. You are also able to crop and resize the image you import, so don’t sweat it if the space you have is not a perfect fit at first glance.
After the image has been added, there are multiple options on theright hand side to help ensure that your image fits well into the rest of your document.
You can do basic placement and editing to the image, including flipping, cropping, resizing, and transforming. You are even able to rotate the image precisely by spinning the dial directly beneath the transformation icons. If you’ve selected the wrong image by accident, you can select the image, then click the “replace” icon to choose the image you initially wanted.
You can also select an image, and “extract” it to your computer. This is especially useful if you want to save an image from a file that is not yours. This way, you won’t have toscreen shot and crop to keep the images you want from PDF files. You’ll notice that you’re usually unable to directly right click and save the images on PDFs, but in PDF solution software such as PDFelement, the software recognizes the images and will break the document into different editable chunks.
You can also extract all the images that the software can read with the “extract all” function. The preview shows what the software identifies as the image. In this particular instance, that whole page without the text is considered one image otc viagra. You can play around with the OCR. I found that in this page’s particular case, the images were accurately separated before OCR and made for perfect extraction
After you select “extract all”, the images will be saved into a folder. Once you click in, you will find that the images have been separated into the pages they were extracted from.
The process is more or less the same on Windows, it’s just that the layout looks different. Here, the “replace” icon is the one on the far right (looks like a picture). To rotate an object precisely, you can grab the green dot (shown on the highest placed image) and rotate as you desire.
There is no option to “extract” images on the Windows software. Instead, there are two other options: align and distribute.
This is useful when there are multiple images or blocks of text you want to line up. The first image shows the multiple objects I am trying to align. After you select everything (control), you can align in multiple different directions. The second image is “align left”, and as you can see, it’ll align everything to the edge that was on the most left. Similarly, to “align top”, everything will line up with the edge that was the highest. You can also utilize the “center” options to align individual or multiple objects to the center of the page horizontally, vertically, or both.
Distribution only works with 3 or more objects. You will notice that the icon will only become usable when over 3 objects have been selected. This option is useful if you want to make sure that the items are equally spaced out horizontally or vertically; the object in the middle will move right/left or up/down to make sure that it is in the center of the other two objects.
Check out our video on inserting images on Windows!
There you have it! You are now a pro at inserting images into your document to make things look nice, as well as extracting images for future use. Share or like this blog post if you found it useful! Drop us a note below if there are specific tools you would like tutorials of.