Going green can save money, the environment, and ultimately employee productivity.
An average tree produces roughly 16 reams of paper, or 8,000 sheets. That’s almost as much as the average office worker will consume annually. Depending on the size of your business and number of office-based employees, your company could be consuming hundreds, if not thousands, of trees each year. According to Record Nationals, the US alone uses nearly 68 million trees each year to sustain it’s growing paper consumption. In fact, Americans account for one-third of paper usage, despite holding only 5% of the world's population. This is a serious environmental and financial concern.
Going paperless can be extremely beneficial to any large or small business. First of all, there are cost savings. Paper costs money, and printer ink costs more. As your business grows, you will have to manage larger volumes of documentation. Converting your files over to digital will not only cut supply costs, but also save the storage space required to file a large amount of paperwork. It is easier, and significantly cheaper, to manage and store digital files on a secure, reliable server. The money saved from going paperless can be reinvested into the company and into a better working environment for your employees.
Another major benefit to going paperless is that it causes a boost in productivity. Digitizing your documents makes information more accessible and easier to find. When employees are less busy sifting through drawers of paperwork they can spend more time doing more valuable work. The efficiency gained by going paperless can be a great morale booster. After all, no one enjoys trudging through paperwork. Performing administrative tasks with PDFs and digital formats makes things easier and allows your business to function more smoothly. Recruiting the next generation of talent means looking to the future, and the future of business is digital.
When employees have access to resources online, it gives them the flexibility to be more mobile. There are many benefits to working remotely. A paperless office gives employees the option to work from home or on the go. Employees who are given the option to do some of their work away from the office report a better work-life balance. The resulting reduction in commute times, sleep deprivation, and stress levels creates happier and healthier employees who are able to perform better at work.
When employees are less weighed down with tedious, paper-pushing tasks, they can spend more time doing fulfilling work, such as brainstorming and creative tasks that help them come up with innovative ideas. Countless studies show that increased employee morale leads to greater production and ultimately a more competitive business. When people believe their work is meaningful, they are automatically motivated to complete more tasks. Creating a work environment that is sustainable, efficient, and modern is important to worker satisfaction, and going paperless is a fantastic way to do that.
At the end of the day, it’s the employees that make the company. Giving them the tools they need to work more efficiently and be a part of a sustainable, modern work environment will boost morale, cut costs, and lead to better productivity.
Learn how PDFelement can help you go paperless and enrich your business! Whether you want to digitally edit PDF files, convert scanned files to PDF, or fill out and sign forms electronically, PDFelement has all the tools you need to take the paper out of paperwork.