Following up on our redaction tutorial published a couple of weeks ago, we're outlining the three top security features you can use with PDFelement that will keep your company data safe and sound!
For many companies, the PDF format provides the perfect opportunity to sort and store their many important and confidential documents (including policy documents, end-user agreements, clients' data, and more).
Aside from the fact that this ensures smart organization of businesses, it also provides them the opportunity to distribute essential information to authorized channels in a standard format that cannot be altered.
With many documents being confidential, you surely wouldn’t want them to be accessed from unauthorized sources. You want to ensure you protect your company’s data by exercising licensing controls and restrictions on important PDF files through some reliable PDF security tools that contain a host of built-in security features. Tools like PDFelement, and many others not only stop unauthorized sharing and distribution but also control what information can be accessed in PDF files. These pdf security tools can do a lot to help keep your data safe, but you need to be able to know how to use them to get the full effect. So, below are three ways to keep your customer's data safe with pdf security tools:
Redact confidential information
If you need to send out a document that includes portions of sensitive information pertaining to your company or customer, the redaction tool can come in very handy. Using the redaction tool, you can redact or black out certain key areas of information that should not be visible to all audiences. When viewed by unauthorized users, the info will be hidden by a black or otherwise colored bar and the information will not be visible. Luckily, redacting information is extremely easy with PDFelement. You simply highlight the text you want to redact, go to the “Protect” tab, and then click on “Mark for Redaction.”
Encrypt files with passwords to prevent editing and sharing
Protecting your pdf file with a password is also an option. You can set passwords for opening the document, as well as passwords for editing and revising it. In PDFelement, all you need to do is head over to the “Protect” tab and click on “Password” From there, you can set an “Open” or “Permissions” password, and select whether they are allowed to print or make changes to the PDF document.
Use dynamic watermarks
The screenshot is another way unauthorized users can store access to your customers' data. A good pdf security tool has a screen mask feature that can ensure that no third-party screen grabbers make a screenshot of your pdf files. Dynamic watermarks with individual user identification can also be used to prevent unauthorized persons from taking a photograph and uploading the contents of your pdf files. In PDFelement, you can easily insert a watermarks by going to the “Edit” tab and clicking on “Watermark. “From there, you can choose to create a new watermark, update an existing watermark, or remove a watermark.
As you can see, these security tools are not difficult to use, and they can make a big difference when it comes to protecting your sensitive PDF files.
Got any other tips for protecting PDFs? Share with us below!