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  1. PDFelement

    The Healthcare Technology Revolution

    Technology has undoubtedly touched every aspect of human life and revolutionized many sectors. The Healthcare sector is no different, and technology has the power to transform it into a highly evolved experience for both patients and medical professionals. But many healthcare practices are stuck in the old way of doing things. Through the use of digital tools, like PDFelement for example, and other digital systems, Healthcare could be greatly improved. Here are just a few of the ways that technology could revolutionize healthcare: 1. More Accessible Data Easy accessibility of data from mega servers is the hallmark of today's advancing technology. Instant and detailed information is available in the blink of an eye and enables health professionals to share this information for research and data analysis purposes. Through "big data," diversified information can be collected from different populations and shared instantly. This helps in research studies, identifying risk factors and recommendation of preventive measures. 2. Improved Communication Innovative technologies have bridged the communication gap between healthcare professionals. Video chats, online discussion platforms, and real-time meetings are just some examples of the communication capabilities that have resulted in improved case management, treatments, and patient recovery. Video conferencing is also a cost-effective way to not only get specialist assistance but also to provide education and training to healthcare staff. This virtual communication bridges the gap between rural areas, and far-flung remote areas. Local GPs, nurses, midwives, health workers, etc. can generate face to face clinical services through teleconsultation to ensure correct treatment and procedures are being carried out. 3. Electronic Medical Records Previously, patient data was stored in different physical locations. But electronic medical records have centralized this system and streamlined it into running more smoothly and efficiently. Electronic medical records are stored in a central online location, keeping all of the patient's history, test results, diagnosis and other relevant information safe. This enables healthcare professionals to see the health trends of a patient quickly and easily. \ 4. Mobility and Mobile Apps Healthcare related mobile software applications are not only cost effective but time-saving also. Such software can enable patients to manage their health status efficiently, get prompted for regular checkups, get assistance in finding general medical information and access 24/7 accessibility to test results without booking an appointment with their doctor. Healthcare professionals can also use these apps to quickly access any medical knowledge, clinical trials or research from these mobile apps. 5. Convenient Digital Forms Healthcare related mobile software applications are not only cost effective but time-saving also. Such software can enable patients to manage their health status efficiently, prompt them for regular checkups, help in finding general medical information and providing 24/7 accessibility to their test results without booking an appointment with their doctor. On the other hand, healthcare professionals can quickly access any medical knowledge, clinical trials or research from these mobile apps. As you can see, technology can have a huge impact on healthcare. Innovations, trends, and digital healthcare services have already improved healthcare services in the following ways: By providing cutting-edge digital platforms Improved operational efficiency Efficient integrated approach to patient care Automated administrative and clinical processes Easy collaboration between different healthcare sectors Higher HIMSS (healthcare information and management systems society) Enhancing the capacity for innovation Better patient outcomes Reduced costs Healthcare has only touched the tip of the iceberg when it comes to technology, but it has already made good use of the benefits of technology and hopefully will continue to do so. Thoughts? Let us know in the comments below!
  2. PDFelement

    Top 5 Mobile PDF Scanning Solutions

    Sometimes, keeping track of receipts, bank checks, forms, bills, and other documents can be a hassle. However, with the advent of mobile PDF scanner apps, it became a lot easier to turn your paper documents into digital files that can be accessed from any device and archived much more easily. With the right mobile app on your smartphone, you won’t need to worry about having access to a document scanner, since you’ll always have one in your pocket. Whether you’re an Android or iOS user, there are many applications that allow you to scan on-the-go. We’ll walk you through our top picks for the best mobile PDF scanning solutions you can find on the market: 1. Adobe Scan (Available for Android and iOS) Adobe Scan is an easy-to-use app that allows you to use your phone to snap, and scan physical documents into PDFs with editable text for free. The app comes with inbuilt OCR, and image editing features to improve the quality of scans if needed. Users are also able to store and share scanned documents via email or back them up to Adobe Document Cloud. You can also sign up for a monthly package that allows you to combine files, rearrange documents, and fill and sign forms. 2. Scanbot (Available for Android and iOS) Scanbot is one of the most popular free scanning apps among smartphone users. The app offers a unique three-in-one package – document scanning, QR and barcode scanning, and faxing capabilities. It allows you to scan almost anything from documents and notes to whiteboards and business cards. When you scan a document, Scanbot adjusts many settings to capture the document perfectly, crop the document, straighten it and apply the filter. You can save scans either in PDF or JPG format and connect with cloud services such as Dropbox, Google Drive, Evernote, OneNote, iCloud and many others. By subscribing to the paid version for just $7.99, you get additional benefits like optical character recognition (OCR), extended storage options, PDF passwordsand text search. 3. CamScanner (Available for Android, iOS and Windows phone) CamScanner is another top mobile document scanner app that is packed with many awesome features. It allows you to capture your receipts, books, notes, business cards, whiteboardsand other documents. The app uses OCR to extract text from your scans. Users also have access to features like smart cropping, automatic enhancement functions, advanced editing for annotations and sharing options (via email or social media as a PDF or JPEG file) for free. Another great feature is the passcode protection that allows you to protect the app and your documents from being accessed by strangers. You can subscribe to the paid version for just $4.99 to unlock premium feature like collaboration ability, multiple page collages and automatic uploads to Google Drive and Evernote. 4. Office Lens (Available for Android, iOS and Windows phone) Office Lens from Microsoft was named one of the best apps of 2015 in the U.S. and Puerto Rico by Google Play. It is the simplest document scanning app there is. It allows you to scan receipts, notes, business cards, whiteboards, blackboardsand other documents. The app has an inbuilt OCR function that recognizes handwritten or printed text and allows you to search, copy or edit text easily. Office Lens offers a Document Mode with trimming and colour adjustments functions. The Whiteboard Mode also trims and adjusts glare as needed. Users have the options of converting scanned documents to Word, PowerPoint or PDF files. You can also save scans to OneNote or OneDrive. 5. Genius Scan (Available for Android, and iOS) Genius Scan is another excellent scanner app for Android and iOS users. It allows you to scan a wide range of documents, convert scans to a multiple-page pdf or JPEG and share via email. The app uses a smart page detection feature to correct perspectives and enhance scans for you. The bulk scanning function allows you to scan lengthy documents with many pages. It also boasts other impressive features such as batch importing of photos, password protection, document organizationand an easy-to-use search function. You can integrate the app with cloud services like Dropbox, Evernote, and Box by upgrading to the paid version of the app called Genius Scan+ for $4.99 for Android) and $7.99 for iOS. Other top mobile PDF scanning apps you may consider are: Dropbox (Available for iOS) Evernote Scannable (Available for iOS) TurboScan (Available for Android and iOS) Scanner Pro (Available for iOS) Tiny Scanner (Available for Android and iOS) And of course, PDFelement Have any other suggestions for great PDF scanner apps? Let us know in the comments below!
  3. PDFelement

    5 Online Document Management Tips

    Sometimes it’s a challenge to stay on top of emails, tasks, and documents. But with an effective online document management system, and the help of programs like PDFelement, you can make sure they don’t get on top of you! Since the introduction of document management systems, technology has drastically evolved. Company intranets today allow you to upload documents without a problem while also providing you a platform for project management and conversation. As a result, the intranet is the ideal place for online document management. Plus, with programs like PDFelement to help you edit and organize your documents, as well as convert them into a universal format like PDF, your life is made even easier! When using an online document management system, make sure to keep the following tips in mind: 1. Plan how to implement it Each time a new software is introduced to your team, you should carefully plan the implementation process. Keep in mind that some people will learn the system more slowly than others. There is also a high chance that you will face resistance to the change in technology from certain members of staff. It’s recommended to come up with a strategy that accounts for challenges you might face, provides enough training, and encourages user adoption too. With the help of a social intranet software for managing documents, the implementation process can be streamlined. 2. Encourage Collaboration Many professionals prefer to work solo, and this won’t change until someone actively encourages them to collaborate. So, while your team might consist of extremely talented and creative staff, the team won’t be able to reach its complete potential without collaboration. Collaboration is only possible when you encourage it through an easy-to-use online system that everyone feels comfortable using. Once this happens, work will flow a lot more smoothly. 3. Use it for communication Communication is a crucial part of any project. In most cases, issues come up due to a lack of communication among the stakeholders of the project. Businesses today provide access to multi-channel communication platforms to all employees. So, team communication, as well as document management, must be integrated to get the best results. When you start using an online document management system as a central hub, users will automatically start to communicate without emails or external applications. 4. Assign someone as an administrator An effective online document management system is one in which documents and files are uploaded regularly. However, with this constant influx of files, there can be confusion and duplication. It’s easy to lose track of things. However, with a dedicated administrator, it’s a lot easier to manage the flow of traffic in the system. By hiring an expert, you can administer the social community and keep track of your document management system as well. The administrator can also answer questions that staff may have. 5. Define access rights Not everyone needs complete access to all the files and documents in your online document management system. So, with proper access levels, you can avoid confusion while also safeguarding certain documents. While some documents might need editing, others will be complete when they are ready for upload. So, these must be listed as read-only. Plus, setting permissions can make sure that there are no changes made to documents that you think are complete. Through the help of programs like PDFelement and other Online Document Management systems, you work can be made much more enjoyable! Have any other Online Document Management tips? Let us know in the comments below!
  4. PDFelement

    The Top 5 Benefits of OCR

    Ditch that paper! With the digitization of paper-based records, not only have we been able to save a ton of trees, but we’ve also been able to increase efficiency in a big way. Digital records are now transferable, sortable, searchable, and more easily archived. However, with a lot of benefits to digitization also come some challenges. Luckily, these challenges can be overcome with a handy tool called OCR. As you might be aware, OCR refers to Optical Character Recognition. This is a technology used to recognize text within digital or scanned documents and photos. You can use this tool to convert virtually any type of image that includes text into an editable text document, even if the text is in handwriting. PDFelement, among many other programs, supports this tool. It’s probably obvious that this technology brings many benefits. Read on to discover the top 5 below: 1. Easy Editing Ever wanted to make changes to an old document you worked on but only have the hard copy available? Maybe you want to copy the formatting of an old form you filled out or created, but again don’t have a digital copy to work off of. The OCR tool is a lifesaver because you can use it to scan and digitize old documents so that you can easily edit them in a word processor or other type of suitable program, rather than having to type the all of the content outagain by hand. This saves a ton of time and manuallabor, and is obviously a major benefit. 2.Stress-free searching After you use OCR to detect the text in your scanned document, you can save your file in a format such as .doc,.txt, .pdf and more. You can view and edit these file types in programs like Microsoft Word, Excel, Adobe Acrobat, PDFelement, and more. All of these programs contain an internal searching function that lets you easily search for a certain word or phrase by simply pressing Ctrl+F in Windows or Command+F in Mac. Again, this saves so much time, since you don’t have to manually scroll through the entire document and scan every line to find the section you’re looking for, which can betime consuming if it’s a lengthy document. 3.Convenient Storage Options Get rid of those filings cabinets! When you digitize documents, you save physical storage space which frees up space in the office for more productive uses, like fitting in more desks and employees, or creating leisure spaces for open seating areas, foosball tables, TVs, you name it! You also reduce the need forpaper, and paper storage. 4.Accessibility for Everyone Once you scan and convert your document using OCR, you can make it available to many other users. Essentially, it will be available to anyone who has access to the database you’ve uploaded it to. This can be beneficial since it allows you to give customers access to these digitalfiles, so that they can easily view and review past records such as past payment receipts, purchase history, credit history, etc. and more. Plus, by uploading them to databases like Archive.org you can make these files publicly accessible by anyone around the globe. 5.Top-notch translation tools These days, OCR supports a huge number of languages. English, French, Spanish, Chinese, Japanese, Arabic, Indian, you name it. You scan a document in one language, digitized it, and translate it into almost any other language. This also saves time and resources, since you no longer need human translators to manually go through printed documents. This also helps your office productivity, since the turnaround time for projects is muchquicker when you don’t have to wait on translators to get your translated content back to you. Do you have any other benefits to OCR that you think should be mentioned? Let us know in the comments below!
  5. At times it can be useful to add hyperlinks to your PDF document. You might want to direct readers to a specific page in your document, or a separate document altogether. We had a recent request in the forum asking how to use hyperlinks. So we thought we would create a quick tutorial to demonstrate this in today’s blog post. Let’s get started! First, to access the hyperlink tool, go to the “Edit” tab > “Link.” Then, to start the process, use your cursor to draw a box over the area you want to add a link to. If people hover their mouse in that area, they will now be able to click it and go to the link location. There are three different link actions to choose from: go to page view, open file, or open web page. Go to page view This option has previously been covered in a past blog post. People tend to use this feature to build a table of contents. But you can also use it for other scenarios, such as building a form or survey. You have the option to skip certain parts as well. Open File Once you’ve finished creating your link box using your mouse, make sure you select the correct “Open File” option in the drop-down menu to proceed. Click “Add” when you are done, and a pop-up window will appear where you can browse for the file. Aside from editing the file that you want to link to, you can also edit the appearance of the link box by opting to have the bounding box visible (link type). If you want the box to be visible, you can also adjust the line style, highlight style, line thickness, and color if you’d like. If you decide you’d rather have your users open the link as a web page, you can also edit that as well. Note: if you choose to link to a file, you can only open a file on your own computer. If you send someone a hyperlink to open a file, but the file is not present on their computer, they will not be able to access it. Open Web Page Similar to the “Open File” option, you’ll need to draw a box with your mouse, and then select the “Open Web page” option from theright hand side, and then press “Add”. To save, make sure that you’re done tweaking all the appearance options and de-select the “Link” button on the top ribbon. There you have it! This is how you set up hyperlinks in PDFelement. This tutorial was demonstrated on Mac, but the functions are similar – if not identical – on Windows. For example, on Windows, the actions appear on a pop-up window as opposed to a drop-down menu. Any questions or tutorial requests? Let us know in the comments below! We also have an online forum where you can get your PDFelement questions answered. See you there!
  6. At PDFelement, we care about our users. That’s why user adoption of our software is a huge priority. Read on to discover how important it is to ensure you take the user into account when developing a software product. User adoption entails building customer confidence in your services or product, as well as in the mission and vision of the product. It also means merging both the why and the what of your product by making adoption a collaborative effort between your marketing, sales, product team, and customer success department. You need to look at the product with a different perspective. Look at it as a method of engaging with your users, rather than simply a product you are trying to sell. This ties your users into the mission of your company, making them more emotionally connected to your organization. There are numerous benefits to considering user adoption in terms of your product. One of the most obvious is the ability to outshine your competitors. It makes users feel like your top priority User adoption is not only about whether your employees are able to use your software system or not. It is also about prioritizing your users so that your organization can gain additional benefits in the long run. The following are a few of the ways that considering user adoption when developing your tech product can be a huge benefit: Better adoption eventually leads to higher retention The truth is that many companies are still confused about user retention and might be clueless about where to start. Most commonly, companies directly focus on customer retention which is the wrong approach since there are no shortcuts when it comes to customer growth. In fact, many companies that skip considering user adoption during the product development stage lose out in the end. As companies grow bigger, sometimes they forget about user adoption, or they simply skim over it. When high growth companies take shortcuts for advocacy, expansion, and even retention, they fail to build stronger foundations for their users, even though they have all the right resources. The bottom line is that user adoption is the only pathway for achieving long-term user retention and taking shortcuts only means you’ll lose out in the long run. It also leads to positive business outcomes The value of higher user adoption in terms of business objectives and outcomes can’t be overlooked. Technology that is not adopted by users can be considered a wasted asset. This is why user adoption plays a crucial role, especially in IT business where customer advocacy is key. It is the only way in which companies can achieve positive outcomes because there is positive word of mouth and a positive reputation associated with the company or product. Lastly, it helps in improving implementation Sometimes, decision makers put all of their focus on the way the system performs on a sheet of paper and neglect the way the software works in practice. Therefore, when it comes to implementation, a more user-centric approach should be used. If your company does not test out the software with various different types of end users during the development stage of your software, it will be hard to ensure you are meeting the needs of every type of user, and therefore implementation will not go smoothly. And there you have it – the benefits of considering user adoption when developing your software product! Have any thoughts on the topic? Let us know in the comments below!
  7. PDFelement

    A Look Back at SpiceWorld 2018

    Last week, the PDFelement team exhibited at SpiceWorld 2018 in Austin, Texas. The event may be over, but we’ve still got some great highlights for you in case you couldn’t make it! If you consider yourself a techie, it’s likely you’ll know about SpiceWorld. The annual conference, put on by Spiceworks, is aimed towards IT pros and tech vendors. Attendees can access everything from hands-on sessions and tutorials to networking opportunities, contests, games, and more. Most IT Pros consider it a “must” to attend. All of us at PDFelement certainly had a blast! But if you weren’t able to attend this year, it doesn’t mean you missed out on all the fun! We’ve compiled some of the best highlights from our time at SpiceWorld 2018 so readers can get the full experience of our 3 jam-packed days in Austin. Without further ado, here are some of our top highlights: Unveiling IT Robin Hood We went all out this year with our booth theme! PDFelement’s mission is to come to the rescue by cutting costs and empowering our users with the most affordable PDF editing tool on both Windows and Mac, so it only makes sense that we would get decked out in our finest Robin Hood costumes to get our message across and save the day as IT Robin Hood! We had a great time exhibiting at the event and showing off all the ways PDFelement can help you become the IT hero of your organization. Catching Up with Clients One of the most exciting aspects of the event for us was meeting so many of our clients face to face! It couldn't be more rewarding to discover that our product is making people happy. We loved the chance to meet so many of you and find out how PDFelement has helped make your life a little easier. Our LEGO Technic Bugatti Chiron Giveaway Our giveaway this year was a LEGO® Technic Bugatti Chiron. This exclusive model was developed in partnership with Bugatti Automobiles S.A.S. It’s aerodynamic body, spoked rims, moveable gearshift and logoed steering wheel make it the epitome of the ideal sports car model. Plus, the classic Bugatti blue color scheme matches PDFelement perfectly! Congratulations to Sarah, who was the lucky winner! Hearing Frank Abagnale Speak Of course there were many fantastic exhibits, sessions, and speakers at SpiceWorld this year, but our top pick had to be seeing Frank Abagnale speak. For those who don’t know, Frank Abagnale was the inspiration for the popular film Catch Me if You Can. There were many things to learn from Abagnale as he regaled us with tales of his brief criminal career as a former con artist, and his thoughts on the future of cybersecurity. It was truly fascinating to listen to. Scoring big at the Galaga Arcade Machine PDFelement was proud to achieve the high score on the vintage Galaga Arcade Machine! Seeing our name at the top of that list really put the cherry on top of a great few days at SpiceWorld! Austin’s Notorious Food Scene Of course, we couldn’t go to Austin without sampling the food. It’s impossible to be situated in Texas and not eat barbecue, so that's exactly what we did. We braved the line at Franklin Barbecue, which was a true meat lover’s delight, as you can probably tell from the pictures. We also wanted to add some Mexican cuisine into the mix! We tried out Polvo’s Mexican Restaurant, famous for their salsa bar, drinks, and authentic Mexican cuisine, and Torchy’s Tacos, where we spiced things up with delicious and unique tacos that truly had our mouths watering. These dining experiences certainly made our trip all the more memorable! As you can see, we had a truly fantastic and memorable experience at SpiceWorld 2018! Did you attend? Let us know your favourite moments in the comments below!
  8. In this week’s tutorial post, we’ll discuss how to add stamps to PDFs using PDFelement for easier reviewing, collaboration, and teamwork. Stamps are a great collaboration tool, no matter how you use them. Whether you want to let your team know when their drafts have been approved, or show them where to sign on a document, you can clear up a lot of miscommunication through the use of stamps as an annotation tool. PDFelement offers a wide range of default stamps for users. You can access these by navigating to the “Comment” tab and selecting “Stamps.” This will display a drop-down menu of different stamp options. Once you click on the stamp you would like to use, you will be able to place it anywhere on your document. You will also be able to change the sizing to suit your needs. However, it’s important to note that there are some properties you can can’t change, such as color. But what about custom stamps? In some circumstances, you might want to create your own stamp, whether it’s a fancy seal of approval or just a stamp that doesn’t come with default settings. To do this, head over to the “Comment” tab and click on “Create Stamp > Create Custom Stamp.” Your custom stamp will need to be an image file. You can’t directly type text to create a stamp. Once you create your stamp, it will show up under “custom” for easy access in the future. You can also later manage your stamps to edit or delete previous custom stamps you created. Here is an example of a custom stamp I created, which I named “Approved.” Here, I’m able to Create a new stamp, edit the current one, or delete it. In this scenario, “Edit” just means swapping out the photo. The name remains the same. There you have it! This is how you work with stamps in PDFelement for Windows. Any questions or tutorial requests? Let me know in the comments below! We also have an online forum where you can get your PDFelement questions answered. Hope to see you there!
  9. Digital banking methods are now used by millions of people globally, due to its convenience and saved time. E-signatures are a big part of why digital banking works so well. Read on to discover why! E-signature, as defined by the US Federal ESIGN Act, is an "electronic signature, which can be an electronic sound, symbol, or even process, associated with a contract or any other record and adopted or executed by a person with the intention of signing the record.” Digital banking plays a vital role in today’s fast-paced world because it offers easy and convenient access to all of your banking needs. E-signature technology provides a secure yet convenient way for clients to sign legally-binding documents and send them back in seconds without wasting time, paper, or money. E-signature can increase the efficiency of online banking in the following ways: • Saves Costs It has been reported by Bank Systems & Technology magazine that banks spend millions annually to correct, retype, rework, and authenticate signatures on their business documents. With e-signatures, financial institutions have eliminated almost every type of error related to client signatures. Also, e-signatures accelerate the workflow as they can be incorporated easily in the automated document process, thus saving time, cost, and manpower. E-signatures have also cut down the costs of large manual processing, data typing, and paper storage by getting rid of heavy paper documentation. All data is now digitally stored in e-signature cards, occupying minimum space on the bank server. This makes data retrieval secure and efficient. All overheads associated with creating, managing, storing, and retrieving the paper signed documents are eliminated. • Saves Time E-signatures increase banking efficiency by cutting down the document workflow from weeks to minutes. Using web and mobile browsers that are specially encrypted by the bank or financial institution, you can process documents very quickly without compromising their security or compliance standards. Documentation and forms that used to take up to 10 days to be processed, can now be processed within 24 to 48 hours with e-signatures. That’s quite a difference. • Expands Reach E-signature technology offers multiple ways of gathering signatures, like click-to-sign or scripted signatures drawn on mobile screens, without the cost of opening and staffing new branches globally, or spending money on extra resources. • Improves Customer Experience with Speed and Mobility These days, very few clients choose to print, sign, and scan their documents to send them back to the bank. It is a tedious job. That’s why speed and efficiency can make or break a client relationship. Using e-signatures, which lets you sign a document with just a click to complete a documentation process, from any place, any time without compromising data security and maintaining compliance with the law speaks volumes about a bank’s working efficiency. • Improves Sales Adopting e-signatures eliminates the need to print and send documents to clients via post, thus saving selling time. A client, without coming to the bank, can process different documents within minutes instead of days. E-signatures are a huge benefit to the online banking industry, since it brings with it cost savings, security, global standardization, and the incorporation of mobile technology. What are your thoughts? Let us know in the comments below!
  10. Ensure you have the most secure, safe, and reliable recovery system out there to protect your company’s data. The modern business world is completely reliant on digital technology. These days, almost all transactions, communications, and inventories are online. The trend towards digitization of business is great for cost savings, efficiency, and environmental impact. Doing business online is now easier than ever, and companies are able to reach consumers, clients, and partners from any corner of the world with internet access. This allows access to wider markets, more customers, and a more diverse range of skilled employees to choose from. Plus, with so many tools like PDFelement to choose from, there are so many efficient options out there for virtually any type of business. The only drawback to doing business online is the vulnerability of your digital data. We are all familiar with the frustration of computer issues. Having your computer crash and losing an hour of work is at the very least an inconvenience, when at the most it can mean anything from security breaches to huge losses in profit. Big companies spend billions protecting their digital assets, and for good reason. Ensuring your data is safe and secure is an essential part of running an online business. It’s important to find a reliable way to store your data that is encrypted and secure to ensure the integrity of your information. Cloud storage is the most efficient way to effortlessly store your data behind the scenes, allowing your company to function smoothly. But you’ll want to do your research and ensure you choose a reliable system. Cloud backup systems act as a safety net for businesses, so consumer-grade cloud systems just don’t cut it in most cases. Some of the leading companies have a range of plans to suit the needs of small or large businesses. Carbonite offers affordable plans for individuals as well as businesses. SOS Online Backup is one of the more popular options. They have more expensive plans, but you can save money by pre-paying their yearly service rates at a discounted price. If you want to focus on security, CrashPlan offers better encryption than a lot of its competitors for a decent price. With CrashPlan, you pay a flat rate per computer but that comes with unlimited data storage. You’ll have to do the math to see whether this plan will be cost efficient for the size of your business but if you have a lot of data to store across a relatively small number of computers, then this plan can save you quite a bit of cash. On the other hand, if you have many computers with less data to protect, you may want to consider a different option. In the event that you lose information that isn’t protected in a secure backup server there are still options for recovering most, if not all of your data. Wondershare’s Recoverit offers the best data recovery software available. Our leading technology is fit for individual as well as corporate use and has a 96 percent recovery rate! Doing business online certainly has its pros and cons, but with a reliable and secure backup system, you can mitigate most of the risk and protect your digital data. With a bit of research, you can find the perfect cloud backup that fits your business. What are your thoughts on the best cloud backup for business? Let us know in the comments below!
  11. The ability to build forms that are interactive and intuitive is highly beneficial for the end users. Have you ever built a form and wanted to tweak the way the answers will show up? For instance, you might want to set the font size, font color, and more. In today’s post, we’ll talk about how to set up your form so that the responses look nice and organized. To access the properties and edit them, either double click on the form field box while in editing mode, or simply right click. Below is a list of the properties that you are able to change. Appearance: Borders and colors The box surrounding the text can be colored if you’d like; this is completely up to you. If you decide to go with a border, you can select the thickness of the line and its style as well. Text: You can change the default size, color, and font of the responses. Options: Alignment: Left, Right, Centre Assign a default value This is useful if there is an answer that you think is common or a prompt that you want to give users. How the response displays in the text boxes: -Scroll long text: The text you input will continue on one line Multi-line: If you enter a long answer (eg. Paragraph), the text will break into multiple lines and fill the length of the box. However, you will not be able to scroll through the answer. If you have a lot of text, you can select both “Scroll long text” and “multi-line” so that you can scroll through the multiple lines that are hidden from view. Limit of x amount of characters Choose this option if you don’t want the answers to be too long; however, it will not be specified on the form. Actions You can refer back to an old blog post we wrote on the topic of mouse triggers to learn more. Format If applicable, you can set it so that the values that the user enters are numbers, percentages, dates, or times. There is also an option to select special formats: Zip Code, Phone Number, Social Security Number, and Arbitrary Mask. It’s important to note that you can’t select “Special” if you have “Multi-line” checked. Calculations You can also learn more about this topic in a previous post. Pro-tip: Always remember to press “Close” to save! There you have it! This is how you set up form responses in PDFelement for Mac. The functions in the Windows version of the software are similar, so if you have any questions or tutorial requests, let us know in the comments below! We also have an online forum where you can get your PDFelement questions answered. Hope to see you there!
  12. PDFelement

    The More You Know: Backgrounds

    Looking for ways to make your PDF document a little more eye-catching? Adding a background is one option! Many of us get bored from staring at a bland white document on a daily basis. It’s nice to be able to add a little more personality to your document, especially if it is for a brochure, presentation, or anything else that is supposed to be visually appealing to its audience. In today’s tutorial, I’ll show you how to create or edit backgrounds in your PDF files. This is useful for a variety of reasons, including the ability to create reports with the same background image, color, or logo on every/multiple pages. Instead of adding a background to each page manually, you can do it all at once or in a few quick batches if you have different ranges in the same document. Steps: 1. First, go to the “Edit “tab. Once you click on it, you will have the ability to add, update, or remove backgrounds by selecting “Background.” 2. You can select whether to add a color, image or PDF as your background. 3. If you want to change the color, click on the eyedropper tool. You’ll see a cross appear on the last color swatch to the right. Click it to open up the custom palette. 4. After selecting “Add”, your files will look something like this: The colors will only show through the areas that don’t have any content covering it up. You can also add images or PDF files from your computer as the background image. 5. Adjust the opacity, size, and angle of rotation under “Appearance.” You can also adjust the overall positioning of the background image, as well as the range of pages that this background will appear on. 6. Once you click “Add”, you can always go back and change or update your background. All you need to do is simply go back to Edit > Background > Update. You can also save the settings of the background for next time. 7. If you are unhappy with the background, or are working on a file that already has a background and was created in a different program (such as Adobe Acrobat for instance), you can remove the background. Other Useful Tips: Perhaps you have added a background but found that it’s not showing on certain pages. This may be because there are other layers on top of the background that already exist in the document and are preventing it from being seen. To see if this is the case, select the top layer, and drag it aside or delete it to reveal the color below. There you have it! This is how you work with backgrounds in PDFelement. The interface shown in this post was that of the Mac product, but the procedure is very similar for Windows. Any questions or tutorial requests? Comment below! We also have an online forum where you can get your PDFelement questions answered. See you there!
  13. PDFelement

    What GDPR Means to HR Teams

    At PDFelement, we believe data security is of the utmost importance. With the recent introduction of GDPR regulations, certain departments are finding the right tools and methods for familiarizing themselves with data security. In today’s post, we’ll discuss what GDPR means to HR professionals, and how PDFelement can help. One primary challenge that HR departments face is the issue of keeping sensitive personal information completely secure and confidential. This need for data security is what has lead to the introduction of a law like GDPR – General Data Protection Regulation. The Idea behind GDPR Legislation has failed to keep up with the tremendous speed at which big data and technology has advanced, specifically when it comes to gathering, storing, and protecting data. Therefore, GDPR has been designed for enhancing data protection as well as the right to privacy for EU citizens, thus giving them more control over personal data and the way it is used. Meaning of GDPR for HR GDPR is a summarization of those legal requirements that need to be met by a company handling the personal data of EU citizens, including the personal data of employees. Companies that fail to fulfill these regulations and are found misusing the personal information will have to pay some very hefty fines. HR teams require consent Consent is an important part of the foundation of the new legislation, and GDPR explicitly states that companies can make use of the personal data only for the purpose it was given for. So, for HR teams, employees must opt-in to allow the employer to use personal data and they should be informed, in detail, how their data will be used. This can be done as an option the candidate checks off on a PDF form and digitally signs using a program like PDFelement, to make their consent explicit and legally binding. This means HR teams must be transparent regarding the data being collected, the purpose for which it is being collected, and the way it will be used. One simple way to clarify this is by handing out a privacy statement that all employees sign. Again, using programs like PDFelement, you can easily create and share privacy statements in PDF format. After that, as part of the HR team, you can only use the data for the given purpose outlined in the statement. If you want to make use of the data for a different purpose, then you need to get written permission separately. Data rights for employees GDPR also extends the rights of those individuals whose data is being used or processed. Such individuals are referred to as data subjects, and the extension of rights has enhanced their entitlement to have their data corrected. In fact, they also have the right to restrict or object to data processing although such rights are commonly not raised in an employment context. Right to be forgotten GDPR also states that employees have the right to be forgotten and they can withdraw their content which means that HR teams must think about what withdrawal of consent means for the system. For instance, are their procedures put in place for deleting employee data? Or, how can you ensure that you are getting rid of every last trace of information stored in your system? Is your entire team completely aware of the importance of complying with GDPR? All these things must be taken into consideration when devising your data-driven HR strategy. Conclusion Data privacy is becoming an increasingly important issue, and failure to comply with the GDPR requirements will only lead to trouble which is why it is important to ensure that HR teams fully understand GDPR. What PDFelement Can Do PDFelement has many features available that help in the process of protecting sensitive and confidential information of employees and candidates. Permission restrictions, redaction tools, watermarks, and digital signatures ensure that the data you are collecting or sharing is fully protected against any sort of unauthorized breach. What are your thoughts on GDPR for HR teams? Let us know in the comments!
  14. As part of our Back to School promotion running until September 14th, we are highlighting the ways that PDF software can be useful when it comes to education. This time, we’ll outline the top 5 uses of PDF tools for instructors! With the beginning of the school year comes many challenges for instructors. They return back to long days of teaching, lesson planning, and marking assignments. Their days are packed, so any tool that will help make their lives just a little bit easier is one they should likely invest in. An instructor’s main concern should be on educating their students – helping them understand concepts, explaining and listening to different viewpoints, and giving students all the tools they need to absorb information so they can use it in the future. They don’t want to think about the mundane aspects of their job like how to best markup student papers, share learning material, or fill out a tedious form. This is why a PDF solution like PDFelement can be a real time-saver for instructors now that the school year is starting back up again! Here are the top five ways PDF editing tools can make your life easier as an instructor: 1. You can mark assignments electronically Since everything is done online these days, it makes sense that marking assignments is often done electronically rather than in hard copy as well. Luckily, tools like PDFelement have an abundance of annotation tools. With PDFelement, you can leave comments or sticky notes to draw attention to a certain point or concept, or you can highlight certain sections that you’d like a student to change or review. Not only will you be able to easily make these changes, but you can also easily send the marked up file back to the student who can read and review the changes using PDFelement as well. 2. You can share learning material effortlessly As well, many learning materials are now provided to students in electronic format – either through files or links to educational websites. With PDFelement’s editing features, you can easily put together reading packages for your class, using tools to manage, organize, split pages, add bookmarks, and more. If you do decide that you want to print out the reading materials for your students, you can also easily print to PDF using PDFelement. As well, PDFelement’s OCR features lets you easily scan material from a hard copy textbook that can then be edited and added into the reading package or shared electronically with your students. Most PDF editors allow you to compress and reduce large pdf files as well, so they can be easily shared without compromising quality. This can come in handy when you want to send material to students via email or other platforms online. 3. You can quickly convert files PDFelement lets you export PDFs into other editable formats like Microsoft Word, PowerPoint, HTML, and more, while preserving all formatting from the original document. Perhaps you have material in PDF format that you want to present to your class. You can easily export your PDF into a PowerPoint presentation. You can also convert other file formats to PDF effortlessly, while retaining the same formatting and look as the original. Perhaps you require your students to send their papers in PDF format to ensure that no formatting gets misaligned in the process of sending. Students can easily convert their paper written in Word to PDF format with PDFelement, which will help make your life a lot easier when you are reviewing and marking the paper. 4. You can read up on material for lectures Most PDF editing tools come with relevant layouts and settings that offer you advanced reading experience with smooth scrolling and fast search. If you are researching concepts online to include in your next lecture, or if you need to view online PDF content, you can do so easily with tools like PDFelement. You can also markup the text as you go, making notes on what you want to include in your lesson plan, or highlighting certain sections. 5. You can share and fill out forms easily With PDFelement, you can create or edit PDF forms either from scratch or from a template using automatic form field recognition. This is really helpful if you need to create a form for your students to fill out. Perhaps you want to gather feedback about the class by having students fill out a form. Or you might require your students to complete monthly assessments on their work by filling out forms, either online or in hard copy. You can easily create these types of forms, and your students can easily fill them out using PDFelement. Plus, with digital signatures, you or your students can electronically sign forms for saved time and convenience. We hope this school year will be a little easier with the help of PDFelement! If you have any other tips for instructors, let us know in the comments below!
  15. PDFelement

    5 Tips to Reduce Stress at Work

    Stress has become a permanent fixture in modern society, especially in the workplace. Statistics show that the most common cause of stress is work-related pressure. Stress can be a big deal – long-term stress can cause many health problems such as depression, obesity, diabetes, and heart disease among employees. In addition, the employer ends up paying more in health costs and experiences higher absence rates among staff, loss of productivity, higher turnover, and less employee engagement overall. This is why learning how to handle stress is important. Here are our tips for handling stress in the workplace: 1. Stay on top of your tasks Planning ahead can go a long way in dealing with stress at work. Being organized will help you get to work on time and will bring more efficiency to your work. Adding more tools like PDFelement into the mix can help. PDFelement increases efficiency with seamless pdf editing and creation tools, plus it gives you the ability to easily work with scanned documents. Plus, there are any number of other document management tools that will help life the stress right off your shoulders. 2. Keep your workspace comfortable Physical discomfort can also be a cause of stress at the workplace. If your office chair is uncomfortable, then you will have a sore back which will make you more reactive to stress. Ensuring a comfortable, soothing, and quiet workspace can help in managing stress at work. Also, giving your desk personal decorative touches makes it feel homier, and therefore less stress-inducing. 3. Identify stressors Mentally recording which situations cause you stress so you can prepare better for them in the future is another method for managing stress at work. Make a note of your feelings, and remember details about these situations so that you can find a pattern for how you manage and cope with these stressful situations. Remember to take deep breaths every now and then too! 4. Make sure you get enough sleep Poor sleep can also be a contributing factor to stress because lack of sleep hinders your ability to deal with stress and negatively affects your outlook and mood. But sometimes you can’t help having a sleepless night. So how do you relieve stress at work if you are irritable and on edge from lack of sleep? These tips can help you get a manageable sleep schedule: Regular exercise releases endorphins and provides a boost to overall well-being that helps reduce stress. Aim for 8 hours of sleep to make sure that your body and mind are fresh and alert. Turn off your phone and TV at least an hour before sleeping because staring at a screen shortly before trying to sleep damages your sleep cycle Avoid going to sleep late as much as possible – it can have long-term effects on your overall sleep schedule 5.Make friends in the workplace Having positive relationships at work is extremely effective in reducing stress at work because it provides a support system. Talking about your work problems with your co-workers can help to curb negative thoughts. Leave your phone at your desk during lunch and interact with your coworkers instead. Finding humor in stressful situations and laughing is also another effective strategy for dealing with stress because research shows that laughter reduces stress and tension. And there you have it – hope you enjoyed these tips! We’d love to hear your thoughts in the comments below.
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