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At PDFelement, we believe data security is of the utmost importance. With the recent introduction of GDPR regulations, certain departments are finding the right tools and methods for familiarizing themselves with data security. In today’s post, we’ll discuss what GDPR means to HR professionals, and how PDFelement can help. One primary challenge that HR departments face is the issue of keeping sensitive personal information completely secure and confidential. This need for data security is what has lead to the introduction of a law like GDPR – General Data Protection Regulation. The Idea behind GDPR Legislation has failed to keep up with the tremendous speed at which big data and technology has advanced, specifically when it comes to gathering, storing, and protecting data. Therefore, GDPR has been designed for enhancing data protection as well as the right to privacy for EU citizens, thus giving them more control over personal data and the way it is used. Meaning of GDPR for HR GDPR is a summarization of those legal requirements that need to be met by a company handling the personal data of EU citizens, including the personal data of employees. Companies that fail to fulfill these regulations and are found misusing the personal information will have to pay some very hefty fines. HR teams require consent Consent is an important part of the foundation of the new legislation, and GDPR explicitly states that companies can make use of the personal data only for the purpose it was given for. So, for HR teams, employees must opt-in to allow the employer to use personal data and they should be informed, in detail, how their data will be used. This can be done as an option the candidate checks off on a PDF form and digitally signs using a program like PDFelement, to make their consent explicit and legally binding. This means HR teams must be transparent regarding the data being collected, the purpose for which it is being collected, and the way it will be used. One simple way to clarify this is by handing out a privacy statement that all employees sign. Again, using programs like PDFelement, you can easily create and share privacy statements in PDF format. After that, as part of the HR team, you can only use the data for the given purpose outlined in the statement. If you want to make use of the data for a different purpose, then you need to get written permission separately. Data rights for employees GDPR also extends the rights of those individuals whose data is being used or processed. Such individuals are referred to as data subjects, and the extension of rights has enhanced their entitlement to have their data corrected. In fact, they also have the right to restrict or object to data processing although such rights are commonly not raised in an employment context. Right to be forgotten GDPR also states that employees have the right to be forgotten and they can withdraw their content which means that HR teams must think about what withdrawal of consent means for the system. For instance, are their procedures put in place for deleting employee data? Or, how can you ensure that you are getting rid of every last trace of information stored in your system? Is your entire team completely aware of the importance of complying with GDPR? All these things must be taken into consideration when devising your data-driven HR strategy. Conclusion Data privacy is becoming an increasingly important issue, and failure to comply with the GDPR requirements will only lead to trouble which is why it is important to ensure that HR teams fully understand GDPR. What PDFelement Can Do PDFelement has many features available that help in the process of protecting sensitive and confidential information of employees and candidates. Permission restrictions, redaction tools, watermarks, and digital signatures ensure that the data you are collecting or sharing is fully protected against any sort of unauthorized breach. What are your thoughts on GDPR for HR teams? Let us know in the comments!
Ensure you have the most secure, safe, and reliable recovery system out there to protect your company’s data. The modern business world is completely reliant on digital technology. These days, almost all transactions, communications, and inventories are online. The trend towards digitization of business is great for cost savings, efficiency, and environmental impact. Doing business online is now easier than ever, and companies are able to reach consumers, clients, and partners from any corner of the world with internet access. This allows access to wider markets, more customers, and a more diverse range of skilled employees to choose from. Plus, with so many tools like PDFelement to choose from, there are so many efficient options out there for virtually any type of business. The only drawback to doing business online is the vulnerability of your digital data. We are all familiar with the frustration of computer issues. Having your computer crash and losing an hour of work is at the very least an inconvenience, when at the most it can mean anything from security breaches to huge losses in profit. Big companies spend billions protecting their digital assets, and for good reason. Ensuring your data is safe and secure is an essential part of running an online business. It’s important to find a reliable way to store your data that is encrypted and secure to ensure the integrity of your information. Cloud storage is the most efficient way to effortlessly store your data behind the scenes, allowing your company to function smoothly. But you’ll want to do your research and ensure you choose a reliable system. Cloud backup systems act as a safety net for businesses, so consumer-grade cloud systems just don’t cut it in most cases. Some of the leading companies have a range of plans to suit the needs of small or large businesses. Carbonite offers affordable plans for individuals as well as businesses. SOS Online Backup is one of the more popular options. They have more expensive plans, but you can save money by pre-paying their yearly service rates at a discounted price. If you want to focus on security, CrashPlan offers better encryption than a lot of its competitors for a decent price. With CrashPlan, you pay a flat rate per computer but that comes with unlimited data storage. You’ll have to do the math to see whether this plan will be cost efficient for the size of your business but if you have a lot of data to store across a relatively small number of computers, then this plan can save you quite a bit of cash. On the other hand, if you have many computers with less data to protect, you may want to consider a different option. In the event that you lose information that isn’t protected in a secure backup server there are still options for recovering most, if not all of your data. Wondershare’s Recoverit offers the best data recovery software available. Our leading technology is fit for individual as well as corporate use and has a 96 percent recovery rate! Doing business online certainly has its pros and cons, but with a reliable and secure backup system, you can mitigate most of the risk and protect your digital data. With a bit of research, you can find the perfect cloud backup that fits your business. What are your thoughts on the best cloud backup for business? Let us know in the comments below!