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  1. As part of our Back to School promotion running until September 14th, we are highlighting the ways that PDF software can be useful when it comes to education. This time, we’ll outline the top 5 uses of PDF tools for instructors! With the beginning of the school year comes many challenges for instructors. They return back to long days of teaching, lesson planning, and marking assignments. Their days are packed, so any tool that will help make their lives just a little bit easier is one they should likely invest in. An instructor’s main concern should be on educating their students – helping them understand concepts, explaining and listening to different viewpoints, and giving students all the tools they need to absorb information so they can use it in the future. They don’t want to think about the mundane aspects of their job like how to best markup student papers, share learning material, or fill out a tedious form. This is why a PDF solution like PDFelement can be a real time-saver for instructors now that the school year is starting back up again! Here are the top five ways PDF editing tools can make your life easier as an instructor: 1. You can mark assignments electronically Since everything is done online these days, it makes sense that marking assignments is often done electronically rather than in hard copy as well. Luckily, tools like PDFelement have an abundance of annotation tools. With PDFelement, you can leave comments or sticky notes to draw attention to a certain point or concept, or you can highlight certain sections that you’d like a student to change or review. Not only will you be able to easily make these changes, but you can also easily send the marked up file back to the student who can read and review the changes using PDFelement as well. 2. You can share learning material effortlessly As well, many learning materials are now provided to students in electronic format – either through files or links to educational websites. With PDFelement’s editing features, you can easily put together reading packages for your class, using tools to manage, organize, split pages, add bookmarks, and more. If you do decide that you want to print out the reading materials for your students, you can also easily print to PDF using PDFelement. As well, PDFelement’s OCR features lets you easily scan material from a hard copy textbook that can then be edited and added into the reading package or shared electronically with your students. Most PDF editors allow you to compress and reduce large pdf files as well, so they can be easily shared without compromising quality. This can come in handy when you want to send material to students via email or other platforms online. 3. You can quickly convert files PDFelement lets you export PDFs into other editable formats like Microsoft Word, PowerPoint, HTML, and more, while preserving all formatting from the original document. Perhaps you have material in PDF format that you want to present to your class. You can easily export your PDF into a PowerPoint presentation. You can also convert other file formats to PDF effortlessly, while retaining the same formatting and look as the original. Perhaps you require your students to send their papers in PDF format to ensure that no formatting gets misaligned in the process of sending. Students can easily convert their paper written in Word to PDF format with PDFelement, which will help make your life a lot easier when you are reviewing and marking the paper. 4. You can read up on material for lectures Most PDF editing tools come with relevant layouts and settings that offer you advanced reading experience with smooth scrolling and fast search. If you are researching concepts online to include in your next lecture, or if you need to view online PDF content, you can do so easily with tools like PDFelement. You can also markup the text as you go, making notes on what you want to include in your lesson plan, or highlighting certain sections. 5. You can share and fill out forms easily With PDFelement, you can create or edit PDF forms either from scratch or from a template using automatic form field recognition. This is really helpful if you need to create a form for your students to fill out. Perhaps you want to gather feedback about the class by having students fill out a form. Or you might require your students to complete monthly assessments on their work by filling out forms, either online or in hard copy. You can easily create these types of forms, and your students can easily fill them out using PDFelement. Plus, with digital signatures, you or your students can electronically sign forms for saved time and convenience. We hope this school year will be a little easier with the help of PDFelement! If you have any other tips for instructors, let us know in the comments below!
  2. PDFelement

    The More You Know: Mouse Triggers

    The ability to create a form can come in very handy. You can make complicated and lengthy documents – such as contracts or applications – fillable and easy to complete within minutes. You’ve likely played around with the text field properties to see what you can do to make your forms even more awesome and accessible, and you may have come across a drop-down menu full of mouse triggers. Typically, mouse triggers are used to set off specific actions, such as refreshing the form or opening a link online. Have you ever wondered what mouse triggers actually do? Or why there are six different actions? When I first learned PDFelement, I ignored mouse triggers because I only needed one action to do what I wanted with my form. But my curiosity got the better of me, and I figured that many of you might be confused and seeking answers as well. After reaching out to a former customer service representative who really knew the ins and outs of the software, and doing a bit of experimentation myself, I’ve come up with a definition for each trigger. Triggers: Mouse up: The release after a click. After the mouse’s button goes up, this action will ensue. Mouse down: The mouse-click. When the mouse’s button is pressed down, this action will ensue. Mouse enter: This action will ensue when you move the pointer so that it enters the form field. Mouse exit: When the pointer leaves the form field, this action will ensue. On focus: This action will ensue when the form field has been clicked on and is being focused on. On blur: When the form field is out of focus, which happens when another place or button has been clicked, this is the action that will ensue. Other quick fun facts for form field properties: The options for formatting List Box properties can be a little tricky too. Here are a few keywords: Sort items: this will reorder the listed items numerically and alphabetically. Multiple selection: this will allow users to choose more than one item on the list. Commit Selected Value Immediately: this will save the value as soon as the user selects it. If this option is not selected, the value is saved only when the user exits the current field or clicks into another form field. I hope this article gave a thorough explanation of mouse triggers and how they work. Was there anything in this article that surprised you? Drop a comment below, and make sure you let us know what other functions you want to learn more about in the future! We also have an online forum where you can get your PDFelement questions answered. Hope to see you there!
  3. Due to the increasing advancements made in technology and software, devices have become more and more vulnerable to cyber-attacks. Sectors including finance, private businesses, and even education are no longer safe from cybercriminals. Bank records are of particular interest and importance to cybercriminals. These bank records provide you with the entire financial history of an individual, and both the amounts and descriptions can be changed for electronic payments by these hackers. Deposits and balances can be altered and manipulated. This is one of the reasons that credit card and bank statements are often downloaded through the bank's website in PDF format instead of getting hard copies through the mail. This practice has now become increasingly common as banks across the globe are encouraged to go paperless. The reason why the finance sector and banks are adamant on adopting PDF as their main format is because of the benefits it brings. Some advantages of PDF include: • Document formatting is maintained Many bankers face a common problem when sharing documents. When they send a document made in Microsoft Word or any other word processor, the formatting can change once it reaches the other person who is viewing it on a different device. This can cause confusion, and also can make you look unprofessional to a client. However, with PDF format you can relax because this format presents your document exactly as you’ve originally formatted them. So, even if the receiver makes changes or additions to the document, the format will stay the same. PDF format is also great for sending documents that need to be printed out. • PDF is universal across all operating systems The PDF format is commonly used around the world, and due to this, it can be viewed and shared very easily, regardless of the device or operating system used. Whether you are sharing this format with someone in the same city as you or on the other side of the globe, PDF is the safest choice to use. Banks have many international clients, which is why the PDF format can prove to be very useful for them when sharing bank statements with their clients on the other side of the world. Some formats require a specific program or have particular requirements in order for it to work properly. However, this is not the case with PDFs. These PDF files can work with any operating system whether it’s a PC or a Mac and it works even on newer mobile operating systems such as iOS and Android. • Password protection When you are working in the finance sector, you are bound to handle sensitive information belonging to customers and clients, such as their credit card number, social security number, address, name, etc. When sharing such sensitive information, the risk of being hacked by cybercriminals can be very strong, however, there is no need to worry when working with PDF files as they can be protected with a password. You can also redact sensitive information, blacking it out so that the data is kept safe. As a result, these files can be kept away from prying eyes and help keep your clients' bank information and credit card statement well protected, which also improves your company reputation. • Form Processing and Data Extraction With programs like PDFelement, you can pull important data from PDF forms for easy analysis, risk assessment, and more. Use rules-based data extraction to analyze key points within each PDF document, or create a master template with classified form fields. This is great for creating client-facing application forms. Plus, you can easily manage credit risk with the data gathered from the PDF forms you have on file. With one-click form creation, you can build forms easily from Microsoft office file types like Word. By using PDFs, you no longer have to worry about your client not being able to view bank statements, or that the formatting of your PDF will not show up correctly. You also have less to worry about in terms of sensitive data being leaked or being unable to extract and analyze data. To find out more about how PDFelement can help when it comes to working in Finance and Banking, visit our Finance and Banking page. Have any other tips for how the PDF format is useful within the finance field? Let us know in the comments below!
  4. This is a story about how I turned a Word document (with the intention to print and scan) into a fillable PDF form that performs calculations. I hope that you learn from my experience and use PDFelement to create your own fillable PDF forms for tasks outside your job! It’s official. I’m an adult. While this shouldn’t be news to me, it’s still a fact with which I slowly come to terms. On occasion, I face the full brunt of “adulting” and have to do the thing that grown ups do. A recent experience brought me into contact with a friendly sole proprietor that provides window screens for town houses. Riveting stuff. The mundane task was quite simple: buy windows screens or deal with the wrath of angry houseflies, mosquitoes and bees. So many bees. The friendly proprietor emailed me an order form to complete and return. I wasn’t too surprised to find that the order form was a table created in Microsoft Word. This is a fairly standard practice by small business owners. But when you have access to an unbelievably powerful PDF editor, you can take advantage of it and replace printed paper with smart documents that do the work for you. PDFelement isn’t just a tool for work; it can easily be incorporated into personal errands and tasks, too! Here are the steps that I took to make this PDF dream a reality: Step 1: Create a PDF Turn a Word file into a PDF file by clicking “Create PDF” from the quick start screen. Step 2: Make the PDF into a fillable form. Transform a digital PDF document into a fillable form by selecting “Form Field Recognition”. You can also build the form manually with the tools you see under the Form tab. Step 3: Customize the form fields Examine the form and decided which fields should be calculated. In this case, the Total is made up of the sum of Price/Unit fields, Installation Fee, Sub-Total, and Fed. Tax Amount. To apply a calculation, double-click on the appropriate field and click the Calculate tab. Choose the required mathematical function and select the fields involved. Go to the format tab and modify a field’s format, such as currency or percentage. Then close the properties window. Step 4: Fill out your form Close the Form editing window and start filling out your form. Observe that modified fields calculate automatically.  Are you still printing, scanning, and filling out forms by hand? Try using PDFelement to create your own interactive PDF form and use video tutorial to supplement your learning. You’ll become a PDF form wizard in no time! If you want to learn even more about building interactive PDF forms, check out this fantastic post by Rebecca explaining the nitty-gritty of mouse triggers.
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