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Who hasn’t fantasized about breaking free from the confines of the office from time to time? The freedom and the flexibility of working remotely from wherever you’d like is certainly an appealing idea to many, especially when it comes to the younger generations. Luckily, with today’s growing trend of virtual offices and remote workplaces, even if it’s only on an occasional basis, many companies are now open to the option of telecommuting and letting their employees work from home, and away from the traditional office setting to allow for more flexibility in schedules or improve productivity. This is especially beneficial for someone who does creative work. Sitting in an office isn’t always the most inspiring environment for coming up with brilliant ideas, and as someone who works in the creative field of marketing myself, I can vouch for this fact. Getting inspired by the world around you is usually the best way to come up with great ideas, and it’s often hard to do that while sitting at a desk. With the rise in popularity of working remotely, the important question that still remains is whether virtual offices are actually effective. And a lot of data points to yes. Here are just a few of the benefits: Environmental benefits An article from Chron notes that virtual work benefits the environment because fewer people are traveling in cars, busesand trains, which lowers the amount of vehicle emissions and decreases fuel usage. As a commuter myself, there’s no question that eliminating a daily commute from my schedule would hugely benefit my working life, both for the amount of time itsaves, and for the fact that it would greatly lessen my carbon footprint. With global warming being such an important issue, cutting down fuel emissions by working remotely is a benefit for everyone. Productivity Hours aren’t wasted commuting, so more time can be devoted to getting work done, without the added distractions from coworkers as well. According to this survey by TinyPulse, respondents working remotely are happier, feel more valued, and are overwhelmingly more productive. In fact, when respondents were asked the question “Do you believe you get more work done when working remotely?” 91% of them answered yes. “About 66% of the respondents to a FlexJobs’ survey said that they are more productive when they are not in the office. Why is that? Well, 76% said there are fewer distractions overall, and 70% wanted to avoid the stresses of commuting. Other reasons for toiling off-site were to avoid office politics (69%), be in a quieter environment (62%), wear more comfortable clothes (54%), have less frequent meetings (46%), or personalize their office environments (51%).” Better work-life balance Virtual offices provide more flexibility and the ability to create your own hours, allowing you to spend more time with family and friends. This is especially important for millennials, who place a higher importance on work-life balance than earlier generations, likely because it gives them more time to care for young children or aging baby boomer parents. The benefits of work-life balance for employees also include reducing stress, improving personal well-being, improvinglong term health and eliminating the need to take many sick days, offering autonomy and personal employee growth, and increasing focus. But there are also benefits for employers too. On top of employees being more productive, there is less turn-over, and an improved company reputation. However the different parties don’t necessarily agree on what constitutes as enough of when it comes to work-life balance. “A 2015 Workplace Study revealed that 67% of employers feel that their workers have a work-life balance, while 45% of employees disagree.” There are many things employers could do to fix this statistic, such as offering the ability to take unpaid leave, having senior managers model work-life balance in their own schedules, or setting clear boundaries by not re sponding to work emails during their time off. Employee retention Since virtual offices provide more schedule flexibility and the comfort of being able to work independently, it only makes sense that this results in higher employee retention. According to The Balance, telecommuting and flextime appeals to younger, more technically savvy generation of workers. So if your company hopes to attract and recruit this demographic, then an employee benefit package that allows for flexible schedules and remote work options would be a plus. This virtual office arrangement won’t necessarily work for every type of job, or every type of employee. But with the growing number of remote workers, freelancers, and entrepreneurs that are starting to pop up in today’s workforce, it makes sense that this arrangement should be seriously considered by employers. And along with employers evolving, business software products need to evolve to support this too. PDF editing software is no exception, as employees working remotely need full mobile support while working with PDFs on the go. Fortunately, mobility is an area where PDFelement has you covered! Read, edit, convert and sign PDF files professionally while working remotely from any desktop, laptop, or iOS/Android device with our mobile app. By using PDFelement, you can experience the environmental benefits, higher productivity, and greater work life balance that comes with working from home. Enjoy the ability to: • Read PDFs Remotely Got a notification during your grocery shopping about a second draft that requires urgent attention? No worries, quickly scan the PDF on your mobile device! • Edit PDFs Remotely You can edit text creatively and professionally – all from the comfort of your own couch, with no mouse needed. Improve the look and feel by changing font style and colors easily without losing formatting. • Collaborate Remotely Perform markups and edits by using tools to highlight, underline, or strikethrough text. This could be done over breakfast or on the bus! You can even use a freehand drawing tool or sticky notes. • Take Snapshots of PDFs Remotely Snap a photo with your mobile device, and easily convert it into a professional looking PDF document that can be shared with your colleagues or clients in seconds. • Export PDFs Remotely Convert PDFs individually or in batches to other file formats like Microsoft® Word, Excel®, Power Point®, HTML, Image and more. • Sign Forms Remotely Add text into fillable text fields, insert a picture of your hand written signature, or draw a pixel-perfect signature on the touch screen. With the use of mobile document editing apps, professionals on the go can have all the tools they need to get their work done outside of the office, no matter what kind of worker they are. • Seamlessly Switch Between Devices on iOS Create and edit a PDF file on your desktop, and then easily switch to viewing and editing it on your mobile device once you are out of the office! Already working remotely? Let us know your thoughts on working with PDFs on the go below! Enhance your telecommuting experience with PDFelement. Download our desktop and mobile apps (Android and iOS) today. By Emily Byrne, Content Marketing Specialist at PDFelement
Going green can save money, the environment, and ultimately employee productivity. An average tree produces roughly 16 reams of paper, or 8,000 sheets. That’s almost as much as the average office worker will consume annually. Depending on the size of your business and number of office-based employees, your company could be consuming hundreds, if not thousands, of trees each year. According to Record Nationals, the US alone uses nearly 68 million trees each year to sustain it’s growing paper consumption. In fact, Americans account for one-third of paper usage, despite holding only 5% of the world's population. This is a serious environmental and financial concern. Going paperless can be extremely beneficial to any large or small business. First of all, there are cost savings. Paper costs money, and printer ink costs more. As your business grows, you will have to manage larger volumes of documentation. Converting your files over to digital will not only cut supply costs, but also save the storage space required to file a large amount of paperwork. It is easier, and significantly cheaper, to manage and store digital files on a secure, reliable server. The money saved from going paperless can be reinvested into the company and into a better working environment for your employees. Another major benefit to going paperless is that it causes a boost in productivity. Digitizing your documents makes information more accessible and easier to find. When employees are less busy sifting through drawers of paperwork they can spend more time doing more valuable work. The efficiency gained by going paperless can be a great morale booster. After all, no one enjoys trudging through paperwork. Performing administrative tasks with PDFs and digital formats makes things easier and allows your business to function more smoothly. Recruiting the next generation of talent means looking to the future, and the future of business is digital. When employees have access to resources online, it gives them the flexibility to be more mobile. There are many benefits to working remotely. A paperless office gives employees the option to work from home or on the go. Employees who are given the option to do some of their work away from the office report a better work-life balance. The resulting reduction in commute times, sleep deprivation, and stress levels creates happier and healthier employees who are able to perform better at work. When employees are less weighed down with tedious, paper-pushing tasks, they can spend more time doing fulfilling work, such as brainstorming and creative tasks that help them come up with innovative ideas. Countless studies show that increased employee morale leads to greater production and ultimately a more competitive business. When people believe their work is meaningful, they are automatically motivated to complete more tasks. Creating a work environment that is sustainable, efficient, and modern is important to worker satisfaction, and going paperless is a fantastic way to do that. At the end of the day, it’s the employees that make the company. Giving them the tools they need to work more efficiently and be a part of a sustainable, modern work environment will boost morale, cut costs, and lead to better productivity. Learn how PDFelement can help you go paperless and enrich your business! Whether you want to digitally edit PDF files, convert scanned files to PDF, or fill out and sign forms electronically, PDFelement has all the tools you need to take the paper out of paperwork.