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  1. PDFelement

    The Benefit of Small Work Teams

    Have you ever been part of a meeting with a large group of people? Then it’s likely you’re familiar with wasting a lot of time discussing irrelevant issues when you could have been talking about more important matters. Often these meetings are not the most productive. This is a prime example of how working in smaller groups can be more productive. When trying to brainstorm or perform a task as part of a large group, there are so many distractions or conflicting viewpoints that you just get stuck in one place and it’s hard to move forward. Here are just a few of the reasons why working in a smaller team can be beneficial for productivity. The Ringelmann Effect According to the Ringelmann Effect, as the group’s size increases, the individual members of the team start to become less and less productive. This makes sense because as the number of members increases, the “bikeshedding” effect, which is wasting time on trivial details and ignoring important matters, increases as well. This leads to more irrelevant discussions, more chaos, more distractions, and more corporate politics. Obviously, this has a negative effect on productivity. Lack of Contribution and Recognition As the size of the group increases, it becomes difficult to identify the progress and contributions of each member of the team. The team members might not work as hard when they don’t feel like they’re being recognized. They may start to feel complacent and tell themselves “other people are contributing to this work, so I don’t need to do as much.” This results in lower quality work since members don’t feel like they need to put as much effort in. Less Social Distraction We are all aware of the gossip and conversations that go on in an office environment with many coworkers. And don’t get me wrong – this can actually be great for morale since it establishes a friendly and collaborative work culture. But sometimes it can be a bit too distracting. That’s why branching off into a smaller team with fewer distractions socially can be beneficial when it comes to brainstorming new ideas or focusing on the task at hand. This lets you step away from the conversation when you need to, only communicating with the small number of coworkers you need to. Clarity A small team will have more clarity when it comes to long-term vision and goals than a large team. In a smaller group, it's easier for everyone to be on the same page. They will be aware of the circumstances, the successes, the failures, and the expectations. However, this may not be the case with a larger team. Less Administration and Micro-management Since you need to recruit, hire, and train fewer people in a small group, you can spend more time on critical work and less time on administrating the group. This will not only help you achieve your goals faster but will also save you time and give employees more autonomy. Those are just a few of the benefits of small work teams. Have anything to add? Let us know in the comments!
  2. PDFelement

    Tips on How to Reboot Your Brain

    The week’s just started, and you know what that usually means - your brain is in need of a reboot! Read on for some handy tips on how to improve your productivity at work by clearing your head and keeping your brain functioning just right! Studies show that when you’re extremely stressed out and in desperate need of sleep, some of your skills start to slide. It’s difficult to fully comprehend your surroundings, and you tend to lose focus. Performing the simplest of tasks becomes a challenge in itself. Stress can disrupt the way your brain functions and can significantly slow you down. To get back on track, you need to take a break and reboot your brain; however, this is often easier said than done. I mean you can’t exactly just decide to take a quick nap in your workplace. Your boss may not fully approve. So, how can one reboot their brain and energize their mind once again? Here are some tips to help you feel less tired: Adjust your schedule according to your energy levels Not everyone is a morning person. For a lot of people, waking up early is not that easy. It only seems logical that if you try to do your work at hours when your energy level is down, and you’re feeling sluggish, you probably won’t be very productive. The solution is simple: to reboot your brain, you need to reboot your schedule. Change your routine and do your most important tasks at a time when your energy levels are high, and you feel fresh. This way you’ll be able to complete the tough tasks to the best of your abilities. This means, if you are one of those non-morning people, spend your first bit at the office going through emails and relaxing with a cup of coffee – save the important tasks for later! Sleep well Naturally, you’re going to be less productive if you’re tired and if you haven’t slept well. People need a regular sleep cycle of 7 to 8 hours every night, so if you miss out on rest, you won’t be able to function fully. To reboot your brain, you can take a nap in a quiet, comfortable room if that option is available to you. Apart from that, if you readjust your sleeping schedule long-term, it will help in the long run with your productivity. Take a mental break to eat and drink water Working through lunch every day won’t actually improve the quality of your work, or your output for that matter. Instead, by the time the day ends, you’ll be tired and would still have loads of work to do. Not eating will make you less focused, and actually negatively affect your productivity. This is why you should go and take a mental break to eat out with your friends, even if it’s only for a short period of time. A 20-minute break isn’t going to hurt you; instead, you’ll be able to reboot your brain and re-focus your energies. Plus, don't forget to drink water - it enhances mental function and keeps everything in your body running smoothly. After nourishing yourself and taking a mental break to think about other topics and chat with friends, you’ll feel refreshed and will be ready to tackle your workload more efficiently. Exercise Exercising won't only help keep you fit, but it will also re-charge your brain. Exercise reduces stress and improves mental stamina. Your mind works better after exercise, probably due to the increased blood flow and oxygen to your brain. This allows you to focus better, improve your memory, and think more clearly, ensuring you can complete even the most challenging tasks at hand. This is why you should work out on a regular basis, or even just go for a morning stroll every day to get the blood pumping! Of course, using digital tools to help simplify your work tasks doesn’t hurt either. That’s why it’s handy to use tools like PDFelement to take a load off your mind. Fill out that form more easily, sign documents quickly, or easily collaborate with others without having to use a ton of brain power. Try it out today! Having any other tips for rebooting your brain? We’d love to hear about them in the comments!
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