Jump to content

Search the Community

Showing results for tags 'pdf'.



More search options

  • Search By Tags

    Type tags separated by commas.
  • Search By Author

Content Type


Forums

  • Lounge
    • Announcements
    • Community Resources
  • Product Support
    • General
    • Bug Report - Windows
    • Bug Report - Mac
  • Feature Requests
    • How to Make a Request
    • Windows
    • Mac
  • Forum Archive
    • SignX
    • General
  • Beta Testing's Windows
  • Beta Testing's Mac

Blogs

There are no results to display.

There are no results to display.


Find results in...

Find results that contain...


Date Created

  • Start

    End


Last Updated

  • Start

    End


Filter by number of...

Joined

  • Start

    End


Group


Found 18 results

  1. PDFelement

    A Look Back at SpiceWorld 2018

    Last week, the PDFelement team exhibited at SpiceWorld 2018 in Austin, Texas. The event may be over, but we’ve still got some great highlights for you in case you couldn’t make it! If you consider yourself a techie, it’s likely you’ll know about SpiceWorld. The annual conference, put on by Spiceworks, is aimed towards IT pros and tech vendors. Attendees can access everything from hands-on sessions and tutorials to networking opportunities, contests, games, and more. Most IT Pros consider it a “must” to attend. All of us at PDFelement certainly had a blast! But if you weren’t able to attend this year, it doesn’t mean you missed out on all the fun! We’ve compiled some of the best highlights from our time at SpiceWorld 2018 so readers can get the full experience of our 3 jam-packed days in Austin. Without further ado, here are some of our top highlights: Unveiling IT Robin Hood We went all out this year with our booth theme! PDFelement’s mission is to come to the rescue by cutting costs and empowering our users with the most affordable PDF editing tool on both Windows and Mac, so it only makes sense that we would get decked out in our finest Robin Hood costumes to get our message across and save the day as IT Robin Hood! We had a great time exhibiting at the event and showing off all the ways PDFelement can help you become the IT hero of your organization. Catching Up with Clients One of the most exciting aspects of the event for us was meeting so many of our clients face to face! It couldn't be more rewarding to discover that our product is making people happy. We loved the chance to meet so many of you and find out how PDFelement has helped make your life a little easier. Our LEGO Technic Bugatti Chiron Giveaway Our giveaway this year was a LEGO® Technic Bugatti Chiron. This exclusive model was developed in partnership with Bugatti Automobiles S.A.S. It’s aerodynamic body, spoked rims, moveable gearshift and logoed steering wheel make it the epitome of the ideal sports car model. Plus, the classic Bugatti blue color scheme matches PDFelement perfectly! Congratulations to Sarah, who was the lucky winner! Hearing Frank Abagnale Speak Of course there were many fantastic exhibits, sessions, and speakers at SpiceWorld this year, but our top pick had to be seeing Frank Abagnale speak. For those who don’t know, Frank Abagnale was the inspiration for the popular film Catch Me if You Can. There were many things to learn from Abagnale as he regaled us with tales of his brief criminal career as a former con artist, and his thoughts on the future of cybersecurity. It was truly fascinating to listen to. Scoring big at the Galaga Arcade Machine PDFelement was proud to achieve the high score on the vintage Galaga Arcade Machine! Seeing our name at the top of that list really put the cherry on top of a great few days at SpiceWorld! Austin’s Notorious Food Scene Of course, we couldn’t go to Austin without sampling the food. It’s impossible to be situated in Texas and not eat barbecue, so that's exactly what we did. We braved the line at Franklin Barbecue, which was a true meat lover’s delight, as you can probably tell from the pictures. We also wanted to add some Mexican cuisine into the mix! We tried out Polvo’s Mexican Restaurant, famous for their salsa bar, drinks, and authentic Mexican cuisine, and Torchy’s Tacos, where we spiced things up with delicious and unique tacos that truly had our mouths watering. These dining experiences certainly made our trip all the more memorable! As you can see, we had a truly fantastic and memorable experience at SpiceWorld 2018! Did you attend? Let us know your favourite moments in the comments below!
  2. Ensure you have the most secure, safe, and reliable recovery system out there to protect your company’s data. The modern business world is completely reliant on digital technology. These days, almost all transactions, communications, and inventories are online. The trend towards digitization of business is great for cost savings, efficiency, and environmental impact. Doing business online is now easier than ever, and companies are able to reach consumers, clients, and partners from any corner of the world with internet access. This allows access to wider markets, more customers, and a more diverse range of skilled employees to choose from. Plus, with so many tools like PDFelement to choose from, there are so many efficient options out there for virtually any type of business. The only drawback to doing business online is the vulnerability of your digital data. We are all familiar with the frustration of computer issues. Having your computer crash and losing an hour of work is at the very least an inconvenience, when at the most it can mean anything from security breaches to huge losses in profit. Big companies spend billions protecting their digital assets, and for good reason. Ensuring your data is safe and secure is an essential part of running an online business. It’s important to find a reliable way to store your data that is encrypted and secure to ensure the integrity of your information. Cloud storage is the most efficient way to effortlessly store your data behind the scenes, allowing your company to function smoothly. But you’ll want to do your research and ensure you choose a reliable system. Cloud backup systems act as a safety net for businesses, so consumer-grade cloud systems just don’t cut it in most cases. Some of the leading companies have a range of plans to suit the needs of small or large businesses. Carbonite offers affordable plans for individuals as well as businesses. SOS Online Backup is one of the more popular options. They have more expensive plans, but you can save money by pre-paying their yearly service rates at a discounted price. If you want to focus on security, CrashPlan offers better encryption than a lot of its competitors for a decent price. With CrashPlan, you pay a flat rate per computer but that comes with unlimited data storage. You’ll have to do the math to see whether this plan will be cost efficient for the size of your business but if you have a lot of data to store across a relatively small number of computers, then this plan can save you quite a bit of cash. On the other hand, if you have many computers with less data to protect, you may want to consider a different option. In the event that you lose information that isn’t protected in a secure backup server there are still options for recovering most, if not all of your data. Wondershare’s Recoverit offers the best data recovery software available. Our leading technology is fit for individual as well as corporate use and has a 96 percent recovery rate! Doing business online certainly has its pros and cons, but with a reliable and secure backup system, you can mitigate most of the risk and protect your digital data. With a bit of research, you can find the perfect cloud backup that fits your business. What are your thoughts on the best cloud backup for business? Let us know in the comments below!
  3. PDFelement

    What GDPR Means to HR Teams

    At PDFelement, we believe data security is of the utmost importance. With the recent introduction of GDPR regulations, certain departments are finding the right tools and methods for familiarizing themselves with data security. In today’s post, we’ll discuss what GDPR means to HR professionals, and how PDFelement can help. One primary challenge that HR departments face is the issue of keeping sensitive personal information completely secure and confidential. This need for data security is what has lead to the introduction of a law like GDPR – General Data Protection Regulation. The Idea behind GDPR Legislation has failed to keep up with the tremendous speed at which big data and technology has advanced, specifically when it comes to gathering, storing, and protecting data. Therefore, GDPR has been designed for enhancing data protection as well as the right to privacy for EU citizens, thus giving them more control over personal data and the way it is used. Meaning of GDPR for HR GDPR is a summarization of those legal requirements that need to be met by a company handling the personal data of EU citizens, including the personal data of employees. Companies that fail to fulfill these regulations and are found misusing the personal information will have to pay some very hefty fines. HR teams require consent Consent is an important part of the foundation of the new legislation, and GDPR explicitly states that companies can make use of the personal data only for the purpose it was given for. So, for HR teams, employees must opt-in to allow the employer to use personal data and they should be informed, in detail, how their data will be used. This can be done as an option the candidate checks off on a PDF form and digitally signs using a program like PDFelement, to make their consent explicit and legally binding. This means HR teams must be transparent regarding the data being collected, the purpose for which it is being collected, and the way it will be used. One simple way to clarify this is by handing out a privacy statement that all employees sign. Again, using programs like PDFelement, you can easily create and share privacy statements in PDF format. After that, as part of the HR team, you can only use the data for the given purpose outlined in the statement. If you want to make use of the data for a different purpose, then you need to get written permission separately. Data rights for employees GDPR also extends the rights of those individuals whose data is being used or processed. Such individuals are referred to as data subjects, and the extension of rights has enhanced their entitlement to have their data corrected. In fact, they also have the right to restrict or object to data processing although such rights are commonly not raised in an employment context. Right to be forgotten GDPR also states that employees have the right to be forgotten and they can withdraw their content which means that HR teams must think about what withdrawal of consent means for the system. For instance, are their procedures put in place for deleting employee data? Or, how can you ensure that you are getting rid of every last trace of information stored in your system? Is your entire team completely aware of the importance of complying with GDPR? All these things must be taken into consideration when devising your data-driven HR strategy. Conclusion Data privacy is becoming an increasingly important issue, and failure to comply with the GDPR requirements will only lead to trouble which is why it is important to ensure that HR teams fully understand GDPR. What PDFelement Can Do PDFelement has many features available that help in the process of protecting sensitive and confidential information of employees and candidates. Permission restrictions, redaction tools, watermarks, and digital signatures ensure that the data you are collecting or sharing is fully protected against any sort of unauthorized breach. What are your thoughts on GDPR for HR teams? Let us know in the comments!
  4. As part of our Back to School promotion running until September 14th, we are highlighting the ways that PDF software can be useful when it comes to education. This time, we’ll outline the top 5 uses of PDF tools for instructors! With the beginning of the school year comes many challenges for instructors. They return back to long days of teaching, lesson planning, and marking assignments. Their days are packed, so any tool that will help make their lives just a little bit easier is one they should likely invest in. An instructor’s main concern should be on educating their students – helping them understand concepts, explaining and listening to different viewpoints, and giving students all the tools they need to absorb information so they can use it in the future. They don’t want to think about the mundane aspects of their job like how to best markup student papers, share learning material, or fill out a tedious form. This is why a PDF solution like PDFelement can be a real time-saver for instructors now that the school year is starting back up again! Here are the top five ways PDF editing tools can make your life easier as an instructor: 1. You can mark assignments electronically Since everything is done online these days, it makes sense that marking assignments is often done electronically rather than in hard copy as well. Luckily, tools like PDFelement have an abundance of annotation tools. With PDFelement, you can leave comments or sticky notes to draw attention to a certain point or concept, or you can highlight certain sections that you’d like a student to change or review. Not only will you be able to easily make these changes, but you can also easily send the marked up file back to the student who can read and review the changes using PDFelement as well. 2. You can share learning material effortlessly As well, many learning materials are now provided to students in electronic format – either through files or links to educational websites. With PDFelement’s editing features, you can easily put together reading packages for your class, using tools to manage, organize, split pages, add bookmarks, and more. If you do decide that you want to print out the reading materials for your students, you can also easily print to PDF using PDFelement. As well, PDFelement’s OCR features lets you easily scan material from a hard copy textbook that can then be edited and added into the reading package or shared electronically with your students. Most PDF editors allow you to compress and reduce large pdf files as well, so they can be easily shared without compromising quality. This can come in handy when you want to send material to students via email or other platforms online. 3. You can quickly convert files PDFelement lets you export PDFs into other editable formats like Microsoft Word, PowerPoint, HTML, and more, while preserving all formatting from the original document. Perhaps you have material in PDF format that you want to present to your class. You can easily export your PDF into a PowerPoint presentation. You can also convert other file formats to PDF effortlessly, while retaining the same formatting and look as the original. Perhaps you require your students to send their papers in PDF format to ensure that no formatting gets misaligned in the process of sending. Students can easily convert their paper written in Word to PDF format with PDFelement, which will help make your life a lot easier when you are reviewing and marking the paper. 4. You can read up on material for lectures Most PDF editing tools come with relevant layouts and settings that offer you advanced reading experience with smooth scrolling and fast search. If you are researching concepts online to include in your next lecture, or if you need to view online PDF content, you can do so easily with tools like PDFelement. You can also markup the text as you go, making notes on what you want to include in your lesson plan, or highlighting certain sections. 5. You can share and fill out forms easily With PDFelement, you can create or edit PDF forms either from scratch or from a template using automatic form field recognition. This is really helpful if you need to create a form for your students to fill out. Perhaps you want to gather feedback about the class by having students fill out a form. Or you might require your students to complete monthly assessments on their work by filling out forms, either online or in hard copy. You can easily create these types of forms, and your students can easily fill them out using PDFelement. Plus, with digital signatures, you or your students can electronically sign forms for saved time and convenience. We hope this school year will be a little easier with the help of PDFelement! If you have any other tips for instructors, let us know in the comments below!
  5. PDFelement

    The More you Know: Enabling Updates

    Have you noticed other users getting updates but don’t know how to get them yourself? Are you unsure if you have the latest version installed? In today’s post, we’ll discuss how to install the latest version of PDFelement and make sure you are getting all the updates. This quick tutorial will ensure that you are able to a) determine the exact version of PDFelement you have installed, and b) set up manual/automatic updates. First, here is how to check which version you have installed: On Mac: 1) Go to “PDFelement 6 Pro” tab > “About” 2) A pop-up will appear. On Windows: 1) Go to “Help” > “About” 2) A pop-up will appear. Secondly, if you want to know how to set up manual or automatic updates, simply follow these steps: On Mac: 1) Go to the “PDFelement 6 Pro” button > Preferences 2) A pop-up will appear with 3 options. Click on “Update.” 3) You will get the option to either manually check for updates (which is good for people who like to wait and see how others find the new update before switching over themselves), or automatically have the system check for you. You’ll be able to set it for daily, weekly, or monthly checks. If you don’t think you have the latest version, you can always hit the large “check for updates” button at the bottom of the pop-up. Or, alternatively, you can go to “Help” > “Check for Updates.” On Windows: 1) Go to “File” > “Preferences” > “Update” 2) A pop-up will appear. You can select to “Turn off automatic updates” or select the frequency you would like PDFelement to check for updates. Similar to the Mac product, there is also the option to quickly check for updates without leaving your current screen: Go to “Help” > “Check for updates.” And there you have it! This is how you check which version of PDFelement you have installed, as well as how you can set up update frequencies for PDFelement. Any questions or tutorial requests? Comment below! We also have an online forum where you can get your PDFelement questions answered. See you there!
  6. PDFelement

    The More You Know: Mouse Triggers

    The ability to create a form can come in very handy. You can make complicated and lengthy documents – such as contracts or applications – fillable and easy to complete within minutes. You’ve likely played around with the text field properties to see what you can do to make your forms even more awesome and accessible, and you may have come across a drop-down menu full of mouse triggers. Typically, mouse triggers are used to set off specific actions, such as refreshing the form or opening a link online. Have you ever wondered what mouse triggers actually do? Or why there are six different actions? When I first learned PDFelement, I ignored mouse triggers because I only needed one action to do what I wanted with my form. But my curiosity got the better of me, and I figured that many of you might be confused and seeking answers as well. After reaching out to a former customer service representative who really knew the ins and outs of the software, and doing a bit of experimentation myself, I’ve come up with a definition for each trigger. Triggers: Mouse up: The release after a click. After the mouse’s button goes up, this action will ensue. Mouse down: The mouse-click. When the mouse’s button is pressed down, this action will ensue. Mouse enter: This action will ensue when you move the pointer so that it enters the form field. Mouse exit: When the pointer leaves the form field, this action will ensue. On focus: This action will ensue when the form field has been clicked on and is being focused on. On blur: When the form field is out of focus, which happens when another place or button has been clicked, this is the action that will ensue. Other quick fun facts for form field properties: The options for formatting List Box properties can be a little tricky too. Here are a few keywords: Sort items: this will reorder the listed items numerically and alphabetically. Multiple selection: this will allow users to choose more than one item on the list. Commit Selected Value Immediately: this will save the value as soon as the user selects it. If this option is not selected, the value is saved only when the user exits the current field or clicks into another form field. I hope this article gave a thorough explanation of mouse triggers and how they work. Was there anything in this article that surprised you? Drop a comment below, and make sure you let us know what other functions you want to learn more about in the future! We also have an online forum where you can get your PDFelement questions answered. Hope to see you there!
  7. PDFelement

    The More You Know: Setting Tab Order

    Today, we will be walking you through the steps for setting the tab order on your forms on PDFelement! I find that I’m filling out more forms digitally than I used to, and some of them get quite lengthy. While my Mac’s track pad is quite easy to use and more sensitive than the one my other laptop had, it’s still nice to restrict all my movement to keyboard shortcuts and prompts when I’m filling in these forms. I really appreciate a form with a tab order that makes sense and takes me through the fields chronologically and naturally. I want to feel that the tab order is taking me through the form in the way that I would go about it if I were filling in the form manually. Mac After you’ve completely put in all your form fields, and placed them where you want them to appear, you can select “Show Tab Numbers” on the right-hand side. Or, right click to select the option from a drop down menu. You should see purple boxes with numbers in them appear in the top left corner of each form field. This indicates the current order that the user will be tabbing in. The numbers are assigned in the order that you created the fields in. To change this order, simply begin clicking on the boxes in the order that you would like them to be tabbed in. You will find that the boxes will change into their new order numbers as you are click the next box in the sequence, so don’t panic if they aren’t changing right when you click! Once you reach the last box on the page, there will be a pop-up asking whether you’ve completed the action of setting the tab order. Click “Yes” to confirm and “No” to continue editing. Windows The process of setting up the tab order is similar in the Windows version of PDFelement. I will briefly summarize the steps and bring up the points where it differs: 1) To bring up the menu to set tab order, you must right click on any form field to select “Set Tab Order”. The purple boxes will appear in the same place. The sequence will be set by the order in which the fields were created in. 2) Once you have clicked on all the boxes to assign the order that you want and are satisfied, click “Yes” to confirm and the purple boxes will disappear. Tips: Tab orders are set by page. This means that the first field of each page will begin at 1. However, this will not affect the user’s workflow, as the last box on page one will tab into the first box on page 2 and so on. Although you are setting the tab order by page instead of by document, save this task for the very end when you have input all the necessary fields, as you need to start at “1” to set the order on each page. The confirmation pop-up will appear after you click the last unclicked box each time you complete a page. Make sure to click the last box, even though at this point, the number will be what you want. Otherwise, you won’t be able to save your work. If you are done editing the tabbing sequence for the time being and would like to hide the purple numbers, simply: a. Mac: Click on another field editing option (such as form field recognition) to let the program know that you would like to exit “Show Tab Numbers”. b. Windows: Right click again and de-select the option to “Set Tab Order”. There you have it. This is how you set up tab order in PDFelement. Any questions or tutorial requests? Comment below! We also have an online forum where you can get your PDFelement questions answered. Check it out!
  8. Imagine this: You have a long report. We’re talking hundreds of pages long. Do you want to have to scroll all the way down to chapter 30 manually? Or would you prefer an interactive table of contents that links you directly to different sections of the document in just one click? In this week’s PDFelement tutorial, we’ll go over how to create a table of contents for your PDF files, whether it be a portfolio or e-book! First, you’ll need a table of contents page. If you don’t already have one, you can create one in PDFelement under File -> New -> Blank. You can type up your content and adjust the formatting. Make sure to include page numbers that correspond to the pages in your document. Personally, I find it easier and quicker to create my table of contents in Microsoft Word and then export the file as a PDF. I find that Word has a wide variety of formatting tools more suited to creating a nicely aligned table of contents. There are also templates available to make the whole process go by even more quickly! Once you are finished with your table of contents, open the PDF file in which you would like to include your table of contents. Head over to the “page” menu. Add the table of contents page that you just created by selecting “Insert." Choose the option “From PDF” from the drop-down menu. Next, you’ll need to link the page numbers to their target pages. Under the “edit” menu, select the “link” tool. Draw a box around the page number. A pop-up should appear once you finish your box. Make sure to choose “go to a page view.” Hit “set link”. Then, scroll to the page that the link should lead to and click “confirm”. Use the same method to link the rest of the page numbers. And that’s it. This is how you set up your interactive table of contents in PDFelement! Note that this tutorial was shown through the Mac version of the software, but the Windows version has the same steps for creating a table of contents. Any questions or tutorial requests? Comment below! We also have an online forum where you can get your PDFelement questions answered. See you there!
  9. ppdlm

    ppdlm

    Bonjour Je scanne mes fichiers bancaires au format PDF je souhaite les convertir au format excel. Le fichier se transforme avec succès mais pas de texte dans mon fichier Excel ??????ESSAI CE JOUR.pdfESSAI CE JOUR.xlsx
  10. Creating a fillable spreadsheet or invoice? Want to make sure that the person filling in the document doesn’t mess up the calculations? This is a good opportunity to use the calculation tools in PDFelement! You can easily set the text fields to calculate the sum, product, average, maximum, and minimum values. After months of seeing requests on the forum for the option to subtract and divide on forms, subtraction and division for form calculation has now been added to PDFelement Windows in version 6.8.0! Hooray! Understandably, since these are new functions, there has been some confusion surrounding them. So, here is a quick guide on how to utilize the different form calculation tools: The Basics: Sum, Product, Average, Maximum, Minimum These calculation functions that have always been part of PDFelement. The process is relatively simple and similar: Step 1: Create or edit your forms under the “Form” tab. Make sure that the “Form Edit” button has been selected. Step 2: Once you have laid out your text fields and are ready to set the calculations, double click or right-click on the text field where you would like to display the total amount. This will bring up the “Properties” menu. Step 3: Select the “Calculate” tab in the properties menu. Select the second option and pick your method of calculation from the drop-down menu. Step 4: Select all the boxes on the form that contribute to that final text box. Click “OK” and close the Properties menu. Your commands have now been saved. To test: Select the “Close Form Editing” icon and fill in your form. Sum sample: New Form Calculation Operations: Subtraction and Division The steps for using subtr action and division are like those above. Once you go into the Properties menu, and go into the “Calculate” tab, choose the third option – “simplified field notation” – at the bottom and manually input the calculation formula. Tips: Use “-“ for subtraction and “/” for division When making your own simplified field notation, make sure that the names of the text boxes match completely, including spacing and capitalization. Otherwise, the software won’t register the box. Some odd symbols may pop up when you use division (such as the example below), but don’t worry about this. Just continue to type in your numbers and the final total will appear once all the text fields have been filled. This is how you can set up calculations in PDFelement for Windows. Any questions or tutorial requests? Comment below! We also have an online forum where you can get your PDFelement questions answered. See you there!
  11. At PDFelement, we like to stay on top of the trends. See how the latest digital technology is shaping the world of business! Digital technology is the future. Fancy mobile apps and digital platforms are no longer reserved for big high-tech enterprises. Digital is going mainstream among businesses big and small. The internet has become a playground for anyone with a sense of creativity and entrepreneurship. CEOs, media managers, and business analysts alike have taken notice of the massive opportunities online. We’ve found some of the most exciting digital transformation trends that are impacting business in a big way. Blockchain Technology This could very well be the future of the internet. Blockchain is an extremely reliable method of collecting, transmitting, and recording data. The idea can be hard to wrap your head around at first, but in principle, it is simple and easy to manage. It works by using a decentralization method of consensus between multiple servers. Essentially, what that means is individual “blocks” of information — consisting of data, a timestamp, and a transaction record — are linked together in a chain. This constantly updating chain is structurally designed to be resistant to modification, making it one of the most secure ways to transfer information. This digital trend is making its way into business. Its ability to authenticate data makes it extremely difficult to hack, which is valuable for records management, digital transactions, identity verification, and more. Location Services Since the global positioning system (or GPS) was invented, we’ve been able to pinpoint our exact location on a map to within 5 meters or less. Companies like Uber and other ride share programs have sprung up to take advantage of location services. The option of sharing your location helps businesses to improve customer care and better assist people with what they’re looking for. From interactive transit maps to delivery service, location services unlock the potential of digital mobility. Contactless Payment With Apple Pay, Google Pay, and other mobile banking apps, contactless payment has never been easier. With the growing trend in contactless payment, wallets are quickly becoming a thing of the past. Ease of payment promotes more spending among consumers, which is great for business. Another benefit to cashless and card-less forms of payment is the ability to reach more customers online. Businesses that convert to a digital platform consistently report boosts in sales, higher volumes of search traffic, and increased productivity among employees. Overall, this means faster growth for your company. Digital transactions are much easier to record and manage which saves tons of time. The contactless payment trend is expected to continue as businesses and banks capitalize on the increased consumer spending and untapped cash flow. Voice Recognition A.I. Talking to a computer used to be science fiction. Remember in Star Trek when characters could simply say “computer” into the open air and give voice commands? Just a few short decades later, instead of giving commands to a computer, we’re asking Siri for directions, Google for recipes, and Alexa to play music. Artificial intelligence has become increasingly intuitive at recognizing speech. So what does this mean for business? As voice recognition has become more accurate, it opens up the possibility for automated transcription, A.I. customer service, and much more. Alongside these new digital tools, PDFelement is always available to assist with your documentation, form creation, and archiving needs. Have any thoughts on these new digital trends? Let us know in the comments section!
  12. PDFelement

    Automate Your Invoices with PDF Tools

    Ensure you have the most efficient processing software to eliminate errors and save your business time and money. So your business is growing – that’s great! But as your business grows, you need a more streamlined and cost-efficient process for managing your accounting needs. Having an automated invoice processing system is essential to businesses that manage a large amount of transactions. Invoice automation saves time, energy, and labor costs. This creates better cash flow management and allows your business to function smoothly. Without reliable software to collect, process, and track your invoices, you are more likely to encounter errors in financial statements and cash reconciliation. These inaccuracies eat up time and money that could otherwise be reinvested elsewhere in your business! So, investing in invoice automation is definitely worth the savings in excess accounting costs. Taking into account the time and resources required to process an average invoice — which may vary based on your company’s operations and business model — it can cost up to $20 or more per invoice. Automation processing takes the human factor out, reducing the labor costs for data entry, but it leaves open the possibility of computer error. This means faster data processing but the potential for flawed reports, or fees and penalties from audits. Well-engineered software can reduce the potential for error with more intuitive processing technology. Better technology means less oversight in your accounts payable department. When you move to an automated processing model, you need software that you can trust to do the job right. That means accurate data extraction, and coding written to manage that data effectively with little margin for error. Investing in quality automation software can save your company huge money over the long term. But before you use an invoice automation software, you need to make sure your files are ready to go. The trick is converting your paperwork to digital. Going paperless is environmentally friendly, and extremely beneficial to business in terms of cost savings and efficiency. It’s important to be able to easily convert paper invoices and receipts for times when a paper copy is all you have access to. There are some excellent PDF tools out there that help you with this process. PDFelement, for instance, lets you effortlessly convert your files to PDF, scan receipts and documents, and extract accurate data. PDFelement software is simple and easy to use. It is formatted specifically for businesses both large and small. Good PDF conversion software gives you the ability to move all of your documents and date to an online platform. This can improve the automation process by giving your company the ability to work with both digital and paper copies of invoices and receipts when convenient. In addition to scanning receipts and extracting data, PDFelement is also equipped with user-friendly editing tools. This can be a great tool for communicating between departments or with clients, building reports and collecting data, and compressing data from hundreds of invoices into usable data. Once you’ve gone digital, you can establish an automated entry system that will keep your accounts payable department running smoothly and efficiently. There are many invoicing automation software programs on the market that can assist you in doing this. Improve your invoice processing system with smarter routing, data extraction, and centralized billing. In business, every penny counts. Go digital today using tools like PDFelement to help you streamline your business and save you money. Have any other suggestions for automating the invoicing process? Let us know in the comments below!
  13. Do you have a lot of PDFs that you need to perform the same action on repeatedly? Chances are, you’d benefit from using our batch processing function! Batch processes let you select multiple files and perform the same action on all of them in one go. This saves a lot of time and clicking. However, while reviewing our forum, I’ve noticed a bit of confusion when it comes to using our batch process feature. The answer is Yes. Yes, you can. I’m aware that within every batch process, there are many nitty gritty little things that aren’t exactly intuitive. So, with this blog post, I’ll thoroughly explain each type of process. If you’re still unsure after reading this post, or if you think of other questions, always feel free to comment below! To use the batch process feature, you’ll need to take the following steps: Steps 1. Select the files you want to convert. They must be in PDF format already. Otherwise you won’t be able to select or open them in the program. 2. Select your preferences from the right-hand side 3. Pick a convenient location on your computer to save all the files 4. Begin batch processing However, the options available for each action are varied! Convert This is a good tool to use when you have a lot of PDFs that you want to convert into the same format separately. Within this tool, you can choose: Filetype: Word, PowerPoint, Excel, Image, ePub, Text, Pages, HTML, RTF Languages OCR Range: you can pick the range of pages you would like to perform OCR on Data Extraction A doctor’s office or law firm (or any business with clients for that matter) that collects forms, contracts, or invoices would find data extraction extremely useful for gathering all the information you need into one convenient location. I will release a separate post on data extraction in the near future, but it’s important to note that the end document after performing data extraction will be an excel sheet where each row contains information from a different form. Within this tool, you can choose to: Extract data from PDF form fields If your PDF form has form fields, the software will be able to easily grab the data from each field Extract data from scanned PDF If your form was scanned and does not have electronic form fields, you can manually mark up the areas to be extracted. Of course, for this to work, you need to make sure that all the forms have the same layout. OCR If you have multiple documents that you need to perform OCR on, I would just load it all up and then go take a coffee break. The OCR process can take a few minutes! Within this tool, you can choose: Language How much you want to compress the file: 72 dpi, 150 dpi, 300 dpi, 600 dpi OCR Setting: Editable – The text on the PDF will be replaced with real text that can be edited Searchable – The words on the PDF will be searchable but you won’t be able to edit them. Bates Numbering This is a great tool for anyone working in the legal industry, since you have a lot of documents that need to be labelled with Bates Numbering. With this feature, you can choose: Source A Bates numbering setting that you have saved previously Which alignment you would like the header to be in (Left, Right, Center) Option to add the Date or Bates numbering Text: select font, size, color Appearance Date format Option to shrink the document to avoid overwriting its text and graphics Option to keep the position and size of header/footer text constant when printing on different page sizes. Position Finetune the margins Watermark With this process, you have the option of removing or adding watermarks in bulk to the documents that you would like to protect. Removing is straightforward – you just select the files with watermarks that you want to remove and select the location where you want the files to be saved to. Adding a watermark has additional choices: Source Option to select a pre-saved watermark Option to create text to use as watermark or upload image or PDF from your computer. Appearance Option to rotate the watermark Adjust opacity Size in relation to page Location Option to keep the position and size of header/footer text constant when printing on different page sizes Position The page is split into 9 grids and you can select which section the watermark will appear on Finetune the position of the watermark on the page Select the pages that you would like the watermark to appear on: range, even, or odd pages Encryption You can use this feature to protect your files and give full access to a select audience. This is good when you are emailing important forms or contracts. This way, only the sender and the receiver have access to sensitive or confidential information. Encryption selection: Document Open Dictate whether readers need a password to open your documents. If yes, set your desired password. Permissions If you choose to restrict aspects of editing and printing of the document, you can set a password so that only certain people with access to the password can print or edit the document. You can restrict the ability to: Print in high resolution Insert, delete, and rotate pages Fill forms Sign forms Review forms Page extraction Encryption Level Options You can select your encryption level: 128-bit RC4, 128-bit AES, 256-bit AES Tips: The Windows version of the batch processing feature is more or less the same. There are some additional features here and there; feel free to click around and explore! While you can upload an unlimited number of files to the screen, a user pointed out that there seems to be a 500-file limit to what can be processed. So, we did a few tests and found this to be the case. Just something to be aware of! Still confused? Have more questions? We always want to hear from you – feel free to comment below or head on over to our Forums to post a thread or find out more!
  14. Remote or virtual teams are becoming more and more common in today’s digital landscape. With the advancement of the Internet, digital entrepreneurship, mobile technology, and telecommunication, various companies and other service providers are letting employees work remotely. This means Managing virtual teams efficiently is the upcoming challenge for many businesses. After hiring the right remote employees comes the task of managing them. How will you ensure that they grasp their tasks properly? How will you make sure that they are not wasting their time? How will you encourage them to be a better version of themselves and reach their full potential? Handling and managing remote teams successfully require special attention. Here are some important tips that will help you manage remote employees effectively. 1. Lead by example Set an example for your remote employees. Make sure they feel comfortable opening up and sharing their ideas so they can get to know their remote coworkers. Keep in mind that your employee wants to be valued; a positive work environment and personal reinforcement should be your priority. Involve your remote employees in every aspect of the company; share the company’s goals and objectives and keep them updated on what is going on with the company. All this will increase your employees’ morale and professional satisfaction. 2. Provide feedback Appreciating your remote employees and providing constructive feedback is significant to managing remote teams successfully. Providing your employees with performance feedback on a weekly or monthly basis will give them an insight on their job performance and will also make them understand their strengths and weaknesses and how to improve themselves further. If your remote worker needs improvement in a specific area, first show appreciation for what they are doing right and then help them realize the areas they can improve upon, and give them tips on how to do so. 3. Have regular team meetings Holding team meetings can be a challenging task as not all your remote workers will be in the same time zone. However, it is doable and highly recommended so everyone stays on the same page. While, face-to-face meetings are most ideal, conducting online team meetings and getting to know each other is also possible. Team meetings are important for managing remote teams as this way everyone gets to know each other, and get a sense of the big picture. 4. Use the right digital tools Remote or virtual teams need appropriate tools to communicate effectively with one another. There are many digital tools available that can help in this aspect, including PDFelement. By using a PDF editing tool you can easily send and edit any PDF document, including scanned files. There are also many other types of digital tools available as well. You can use instant messaging apps like Slack to address immediate inquiries and concerns. Or video chat apps like Zoom or Skype. Plus, collaboration tools like Google Docs or InVision give remote workers an easy way to work together while being physically miles apart. 5. Set expectations and then trust your team For a remote/virtual team, it is highly essential to have a set schedule of what is expected from them. These expectations must be given clearly and straightforwardly so the remote team knows what they’re required to do and how they should do it. This adds accountability. Some expectations to set are: · Submission of work on time · When to work · Professional conduct · How to apply for holidays · Performance Standard/Review process Without trust, managing remote teams is impossible. Managers need to clearly assign the task and then step back without interfering or trying to micromanage. Trusting your employees will let them do their best work. Know of any other tools like PDFelement that can help manage remote teams? Let us know in the comments!
  15. PDFelement

    The Benefits of Printing to PDF

    For most businesses, the complete elimination of paper isn’t really a feasible option; but that doesn’t mean that they can’t still participate in “go paperless” initiatives. Even small steps can help. A small reduction in paper usage can cut costs significantly and make important daily tasks more efficient! Whether you work for a startup or a well-established company, reducing paper always has its benefits. Plus, PDFs can be your best friend, since many tools that aredesigned to assist in going paperless involve the use and management of PDF files. Why use PDFs? PDF is a file format that can be used without the need of a particular operating system or even hardware or software. Everything that is required for displaying the content of the PDF is embedded within the format including the fonts, texts, and the graphics. As a result, PDF is considered to be an almost exact digital representation of a paper document. So, for documents where the layout is important, PDF is the ideal choice. Plus, it eliminates the use of hard copies! Generally, almost all computing devices including tablets and smartphones can display PDFs, and they will look the same regardless of the platform you use for viewing them. Apart from their portability, using PDFs is also a good idea for the following reasons: · Quick access By converting the documents to PDFs, you can quickly get access to the information. Websites and web pages can also be converted to PDFs so that you can, later, go back and have a look at them. · Security Converting Microsoft Word documents into PDFs ensures that the document cannot be copied, altered, or even printed without using a special PDF editing tool. Thus, you can give others access to your work without losing control of your documents. Benefits of printing to PDF When going paperless, printing to PDF can provide the following benefits. 1. Document formatting is maintained PDFs enhance the efficiency and professional image of the company. With documents such as invoices and receipts converted into PDFs, it is easier to sort, file, and organize the files, plus their formatting is properly maintained. A big issue when sharing Word documents is that the formatting can change when being transferred between devices. This can make you look unprofessional to your colleagues. By printing a document to PDF before sending, you can be sure the document will look exactly the way you intended. 2. Client communication is made easier Communicate sales and offers to your customers without paying for printing and postage costs. Since many people now have smart devices, it is easier to send out PDFs so that the customers can access it immediately. As a result, efficiency is increased while storage costs and paper copies decrease. PDF files can be easily retrieved on the go too, and can be shared via email or over a network with coworkers, clients, etc., reducing the hassle of carrying a pile of papers with you. Plus, the transport of data is more efficient, and no document couriers or fax machines are involved when you simply print to PDF. 3. File size is more compact A huge advantage of the PDF file format is that you can compress high-quality files to a relatively small file size easily and without losing quality. That’s ideal for sending documents to clients because the file size won’t be too big to send over email, and PDF files don’t take up a ton of space on your hard drive. Next time you are sending that long presentation to a client or colleague, make sure to print to PDF! 4. Security and privacy are improved When it comes to security, the only way to protect sensitive data on a hard copy sheet of paper is to lock it inside a filing cabinet or throw it in the paper shredder. PDFs on the other hand, can be easily encrypted with a password so that no one else can make changes to it. You can also redact certain information that you don’t want visible to everyone receiving the document. Have any other reasons why it’s beneficial to print documents to PDF? Let us know in the comments below!
  16. PDFelement

    The More You Know: Insert Images

     How can I insert images into my PDF file? What do the “extract”, “replace”, “align”, and “distribute” functions do? PDFelement has many minor features that are meant to support the larger editing and form tools, but are often left unknown and unused. Stay tuned for more of our “The More You Know” series to explore these useful sidekicks! Have you ever converted a report into a PDF then realize that you forgot to put in a chart on page 8 and an image on page 16? Or maybe your colleague realized that they sent you the wrong image to use and you need to do a minor (but frustrating edit). Instead of reformatting the whole Word document, and then exporting it as PDF all over again, simply open up your new PDF document in PDFelement and insert your images! Today I will be showing you the nitty-gritty details to our insert image tool. There are a few differences on both our Mac and Windowssoftwares, so I will be showing the process on both. Mac   As you can see, I had left a blank space in my document for an image. To begin, simply select the “Edit” tab, and then “Add image”. A window will appear, and you will be able to pick the image you would like to add. Of course, if you are in a situation where you realized that you need an image but didn’t leave quite enough room for one, you can move the blocks of text around in an attractive and clean manner to make space for your picture. You are also able to crop and resize the image you import, so don’t sweat it if the space you have is not a perfect fit at first glance. After the image has been added, there are multiple options on theright hand side to help ensure that your image fits well into the rest of your document.  You can do basic placement and editing to the image, including flipping, cropping, resizing, and transforming. You are even able to rotate the image precisely by spinning the dial directly beneath the transformation icons. If you’ve selected the wrong image by accident, you can select the image, then click the “replace” icon to choose the image you initially wanted. Extraction You can also select an image, and “extract” it to your computer. This is especially useful if you want to save an image from a file that is not yours. This way, you won’t have toscreen shot and crop to keep the images you want from PDF files. You’ll notice that you’re usually unable to directly right click and save the images on PDFs, but in PDF solution software such as PDFelement, the software recognizes the images and will break the document into different editable chunks.  You can also extract all the images that the software can read with the “extract all” function. The preview shows what the software identifies as the image. In this particular instance, that whole page without the text is considered one image otc viagra. You can play around with the OCR. I found that in this page’s particular case, the images were accurately separated before OCR and made for perfect extraction  After you select “extract all”, the images will be saved into a folder. Once you click in, you will find that the images have been separated into the pages they were extracted from. Windows  The process is more or less the same on Windows, it’s just that the layout looks different. Here, the “replace” icon is the one on the far right (looks like a picture). To rotate an object precisely, you can grab the green dot (shown on the highest placed image) and rotate as you desire. There is no option to “extract” images on the Windows software. Instead, there are two other options: align and distribute. Align This is useful when there are multiple images or blocks of text you want to line up. The first image shows the multiple objects I am trying to align. After you select everything (control), you can align in multiple different directions. The second image is “align left”, and as you can see, it’ll align everything to the edge that was on the most left. Similarly, to “align top”, everything will line up with the edge that was the highest. You can also utilize the “center” options to align individual or multiple objects to the center of the page horizontally, vertically, or both. Distribute  Distribution only works with 3 or more objects. You will notice that the icon will only become usable when over 3 objects have been selected. This option is useful if you want to make sure that the items are equally spaced out horizontally or vertically; the object in the middle will move right/left or up/down to make sure that it is in the center of the other two objects. Check out our video on inserting images on Windows! There you have it! You are now a pro at inserting images into your document to make things look nice, as well as extracting images for future use. Share or like this blog post if you found it useful! Drop us a note below if there are specific tools you would like tutorials of.
  17. PDFelement

    Spiceworld 2017 – It’s a Wrap!

    So what is SpiceWorld? Is that the movie about the Spice Girls? Nope. In case you’ve never heard about this conference, it’s an annual one held in Austin, Texas, by SpiceWorks, which is the biggest IT community online! There are always thousands of IT pros and vendors; this year, we had a chance to visit globally well-known giants such as Canon, Cisco, and HP. It was a three-day long mix of how-to sessions, networking, happy hours, and parties.  Meet our Team! From left to right: Ray – North America Sales Representative, Stella – EMEA Sales Representative, Faisal – Brand Development Manager, Patrick – Product Development Lead This was the PDFelement Team’s first time at SpiceWorld, and we were a proud Chipotle sponsor. At this conference, we wanted to share our passion for creating simple software solutions for life’s everyday challenges through multimedia, utility, office or mobile applications with all of you! Pre-SpiceWorld In my experience, going on a vacation takes a lot of planning and preparation, especially when it comes to packing. Will I need that extra sweater? Are you sure I won’t need these extra socks? But going to a conference required planning and preparationon the next level. The team spent the week before the conference in a frenzy, putting together presentations, making trips to IKEA, and gathering the necessary supplies for our booth, including the Microsoft Surface Pro that Michael won! Let’s see what our first-time SpiceWorld attendees thought about their experience! Faisal PDFelement’s goal for #SpiceWorld2017 was to really get our name out there. We’re the only PDF solution software next to Adobe that offers enterprise-grade functionalities on both Mac and Windows; we were specifically designed for small-medium businesses and our prices reflect that. My own personal goal was networking. I wanted to meet other IT pros and learn about how they’re leveraging PDF solutions and how they’re improving document workflows at their own offices. Most importantly, I wanted to understand the market for PDF technology and improve our product to suit user needs. I was happy to see that many people came to our boothan d was really interested in trying out the 6-month valuation that we were doing! I thought that the conference was a fun experience. My three main highlights included: 1. Meeting one of our PDFelement 5 users, it was nice to meet a user in real life! 2. Trying authentic Texas BBQ for the first time. The portions were massive and the ribs were really juicy. Look how happy Ray and Patrick are! 3. After watching the SpiceRex wander around the conference, he finally visited our booth on the last day and we got a picture with him! Patrick The vendor I wanted to meet was Softchoice, since they are one of the biggest IT solutions and services provider in North America. We managed to set up a meeting with them at the conference and had a chance to chat. It was cool to meet them in person and pick their brains. Hopefully, there will be a chance to work with them in the future, especially since they are based in Montreal. It would be nice to work with another Canadian IT company. I have to say that our first time attending SpiceWorld felt pretty good! We had the chance to meet a lot of IT professionals anddecisions-makers and talk to them face-to-face. I thought it was very valuable to hear about the technical challenges that they are facing everyday. It felt even better when we were able to show them how our product and services can help their company solve these problems. Aside from the conference, I just wanted to say that the local cuisine was awesome. I will definitely come back to Austin just for a bite of theTe xas ribs and couple of local beers! Ray I must say, I was a bit worried about how our booth was going to turnout, since we were designing the set-up remotely and didn’t have a chance to visit the venue until we had to physically set up for it. I was also curious about what the Spiceworld attendees were looking for at the conference, and hoped that they would be interested in what we had to share. But the backdrop our designers made ended up fitting like a glove and the IT pros that visited our booth were very friendly when I had the chance to talk to them face-to-face. Usually, I handle all of our sales inquiries over the phone or email, and it can be very hard to tell what the other person is thinking or feeling. What I enjoyed most on this trip was the casual culture of Spiceworld and Austin’s BBQ. Overall, I thought that it was a pretty good conference! Stella This would be my first time attending at SpiceWorld and in Austin. Going into the conference, I was really looking to communicate with our potential users face-to-face and listen to their voices, and to truly learn their pain points and business needs. SpiceWorld turned out to be a great place to connect with people, and I was very excited to hear the positivefeedbacks from potential users after I introduced PDFelement. The only thing I regret is not attending SpiceWorld sooner; I hope to see you all again next year! Well, there you have it. Good food, good drinks, and better company. We are very proud of how our PDFelement team did at #Spiceworld2017. It was an exciting opportunity to showcase our products alongside other Fortune 100 companies; we learned a lot from our fellow vendors about their experiences. We’ll be back next year, and we hope you will be too! *Written by Rebecca Chen, Community Manager at PDFelement
  18. PDFelement

    Another One - iTech Vancouver 2017

    In November, the PDFelement team exhibited at iTech Conference in Vancouver, BC. For those unfamiliar, iTech is Canada’s largest IT Infrastructure, Cloud and Mobility Conference that takes place in Toronto, Ottawa, Montreal, Calgary, Edmonton, and Vancouver. The best part was that it is free to attend, so anyone interested in the field could come and check out the latest technological trends and other cool projects that the vendors have been working on. Our booth was right next to the speaker’s area. This meant that we were in the best location to watch the keynote speakers while speaking with all the lovely visitors that stopped by our booth! It was an early morning, but the iTech team was thoughtful, and had a full coffee and tea bar available for the whole day. After some caffeine, our team was awake enough to smile, chat, and hand out stress balls! Throughout the whole day, we had a blast talking to IT professionals, students, and other vendors and learned about their experience in the field. Favourite Swag The best about part of any IT conference are the gifts that vendors give out. iTech Vancouver was no different! After checking out each booth, we have a list of personal favourites: 1) Suse’s Gecko Soft, cute, and green…a loveable companion for your desk. To receive this special buddy, you needed to ask a Suse representative a question that they deemed meaningful and unique – which must’ve been tough since they’re all so experienced and knowledgeable in the field! 2) ERA’s Recycled Keychains The creative team from Electronic Recycling Association (ERA) were giving away upcycled motherboard keychains! Because they work with local individuals and organization to manage the process of retiring IT assets, they also brought their data destruction machine and gave us a chance to experience hardware destruction for ourselves! 3) Carbonite’s phone wiping cloth Carbonite knows that none of us can bear to be apart from our phone for long periods of time, so our devices collect lots of fingerprints and dust. I stuck my phone wiper to the back of my cell so that I can give it a nice wipe once a day! Favourite display s Some vendors brought things up a notch and brought creative displays to attract visitors to their booth. These definitely worked for us: 1) TerraGo Right across from us was TerraGo, and they set up a pitch and putt station. One of our team members, Ray, got the ball in on his first shot. They were also giving out large cookies all day long. Food and games was definitely a good combination! 2) Geist Geist brought a giant power bar display to showcase their various products. It was definitely a conversation starter. 3) PDFelement Of course, after all the hard work we put into our booth, I am a bit biased when I say that the PDFelement booth was one of my favourites. We had a comfortable, tall table, a beautiful banner, live demos, and stress balls. We were also giving away an iPad Mini! We just wanted to take a moment to thank iTech for having us and for making sure that everyone had enough coffee to last us through the day. We also wanted to thank everyone who visited our booth and took the time to take a look at our live demos and asked questions. This was our second conference, so these events are still a new and different experience as we are used to connecting with people over the phone, email, social media, or our forum. Our team agreed that having in-pers on conversations definitely beats online ones! I was constantly overwhelmed by how genuinely interested the attendees were in getting to know us as well as our product. We’re looking forward to connecting more with Vancouver and the community in the upcoming year. Were you also at #iTech2017? What was your favourite part? Drop a comment below! *Written by Rebecca Chen, Community Manager at PDFelement
Digitize paperwork and accelerate the way you create, prepare and sign documents.

Available for Windows, Mac, iOS, & Android.

Try Free Buy Now
Start your free trial!

Skip and Download

×
Start your free trial!

Skip and Download

×
×